10 Best Received Email Templates to Impress Your Customers

Have you ever found yourself staring at a blank email, unsure where to start? Maybe you’re not a creative writer, or you’re simply too busy to come up with a well-crafted message. Whatever the reason may be, we all struggle with drafting the perfect email from time to time. That’s where the received email template comes in.

A received email template is a pre-written email that you can easily customize and send out. It’s a great tool for anyone who wants to save time and avoid writer’s block. And the best part? There are countless examples of well-crafted templates out there that you can use and tweak to fit your needs.

One popular resource for email templates is HubSpot. You can find a wide variety of templates for different purposes, such as follow-up emails, introduction emails, and even job application emails. These templates are designed to be adaptable to your specific situation, so you don’t have to worry about coming across as impersonal.

Another great resource for email templates is Canva. Yes, you read that right – Canva, the graphic design tool, also has email templates. You can choose from a variety of designs and styles, from casual to professional. With Canva’s user-friendly interface, you can easily edit the templates to fit your needs.

In short, received email templates are a game-changer for anyone who wants to improve their email game. With countless examples and resources available, it’s never been easier to craft the perfect message. Give it a try and see how much time and stress it can save you.

The Best Structure for Your Received Email Template

When it comes to designing an email template for your customers or clients, the structure is just as important as the content. A well-structured email can improve readability and enhance the overall user experience, ensuring your message is easily understood and acted upon.

So, what is the best structure for a received email template? Let’s break it down.

Firstly, your email template should start with a clear and concise subject line. This will help the recipient understand the purpose of the email before they even open it. It’s important to avoid vague or misleading subject lines, as this can cause frustration and confusion.

Next, your email should begin with a brief introduction. This could include a greeting, a sentence or two about who you are and why you are sending the email.

The body of your email should be broken down into digestible sections or bullet points. This will make the information easier to read and understand, and will also help your recipient to quickly navigate to the most important information.

Use headings to break up the content and allow for easy scanning. Each section should have a clear and specific message, and should be structured in a logical order.

Including images or other visual elements can also help to break up the text and make your email more engaging. However, it’s important to consider accessibility and ensure that any images have alt text or captions for those who may be visually impaired.

Lastly, your email should end with a clear and concise call-to-action. This could be a button or link to a relevant webpage, an invitation to an event or a request for feedback.

By following these simple guidelines, you can create a well-structured email template that is both informative and engaging, and ensures that your message is easily understood and acted upon.

Recommendation Letter for Job Candidate

Recommendation for Emma Jones

Dear Hiring Manager,

I am writing this letter to highly recommend Emma Jones for the vacant position at your company. During her tenure at our company, Emma displayed exceptional professionalism and eagerness to learn. She was always proactive in improving her skills and was never hesitant to take on new challenges.

Emma’s attention to detail, strong written and verbal communication skills, and ability to work both autonomously and in a team will make her a valuable asset to any organization. She is a quick learner and can adapt to any new environment seamlessly. Emma is excellent at multitasking and prioritizing her workload, which ensures that she consistently meets deadlines.

I highly endorse Emma for any future roles and believe she would be an invaluable addition to any team. Please do not hesitate to contact me if you require any further information.

Best regards,

John Smith

Recommendation for Ryan Brown

Dear Hiring Manager,

I am pleased to recommend Ryan Brown for the position of Sales Manager in your company. Ryan worked as a sales representative at my company for the past two years and during that time, he consistently exceeded his monthly targets whilst maintaining excellent customer relationships.

Ryan’s strong leadership skills, exceptional communication skills, and problem-solving abilities make him an ideal candidate for the position. He is adept at building and maintaining professional relationships with customers, suppliers, and colleagues. Ryan has an excellent understanding of the sales process and would provide a valuable contribution to your organization.

It was a pleasure working with Ryan throughout his tenure at my company, and I am confident that he would be an asset to your team.

Best regards,

Jane Doe

Recommendation for Pamela Anderson

Dear Admissions Committee,

I am writing this letter to recommend Pamela Anderson for enrolment in your MBA program. Pamela is a highly motivated and enthusiastic individual who displayed exceptional leadership skills, critical thinking skills, and creativity during her tenure at our company.

Her ability to multitask, prioritize and complete assignments on time while maintaining the highest quality of work is impressive. She has excellent communication skills and can work well with people of all levels and backgrounds. Pamela is hardworking, goal-oriented, and has a positive attitude that inspires those around her.

I am confident that Pamela’s skills and personality traits will enable her to excel within the MBA program and beyond. Please do not hesitate to contact me for further information.

Best regards,

Michael Johnson

Recommendation for Elizabeth Smith

Dear Scholarship Committee,

I am delighted to recommend Elizabeth Smith for the scholarship program offered by your organization. During her tenure as a marketing intern at our company, Elizabeth displayed exceptional professionalism, creativity, and analytical skills whilst completing her tasks.

Elizabeth is an exceptional individual who has demonstrated academic excellence while balancing extracurricular activities and community service work. She has consistently been amongst the top performers in her class and has been involved in various volunteering projects, reflecting her commitment to giving back to the community.

Elizabeth has excellent communication skills and can effectively work with people of all levels and backgrounds. She is highly motivated and hardworking, and I am confident that she will make a significant contribution to the scholarship program.

Please do not hesitate to contact me for any further information.

Best regards,

Kate Stevens

Recommendation for David Clark

Dear Admissions Office,

This letter is to recommend David Clark for the university’s master’s program in Computer Science. As David’s manager, I had the opportunity to work with him closely during his tenure at our company as a software developer.

David is a brilliant software developer who has great problem-solving skills and works more productively under pressure. During his time at the company, he has contributed immensely to various projects with his sound technical skills, attention to detail, and effective teamwork. His ability to understand and solve complex problems is exceptional.

David has also participated in various coding competitions where he has demonstrated a high level of creativity and innovation, which has earned him top positions.

I wholeheartedly assert that David Clark will be an asset to the computer science program at your university. Please don’t hesitate to contact me if you need any further information.


Robert Taylor

Recommendation for James Wilson

Dear Human Resource Department,

I am delighted to recommend James Wilson for a promotion to the position of Senior Manager. James has been working with our company as a Project Manager for the past five years and has always displayed exceptional management and leadership abilities.

James is an organized, energetic, and results-driven individual who excels at planning, organizing, and executing projects within budget and timelines. His excellent interpersonal skills enable him to manage a team effectively, and his problem-solving skills enable him to address any issues that arise during the project execution process efficiently.

James’s focus on providing excellent customer service and his ability to work under pressure make him an asset to our organization. I am convinced that his promotion to the position of Senior Manager will significantly benefit the company. Please do not hesitate to contact me for further information.

Best regards,

Richard Williams

Recommendation for Diana Johnson

Dear Hiring Manager,

This letter is to highly recommend Diana Johnson for the position of Event Manager in your organization. Diana has been working as an Event Manager in our company for the past three years, and during this time, she has consistently demonstrated exceptional leadership skills, organizational skills, and attention to detail.

Diana is excellent at organizing and executing events of all sizes, from small business meetings to large scale conferences and has consistently delivered successful events. Her ability to work under pressure, manage numerous tasks simultaneously, and prioritize effectively is impressive.

Diana is an exceptional communicator, and her ability to build and maintain professional relationships with clients, event vendors, and colleagues is outstanding. I am convinced that her skills and experience make her an ideal match for the Event Manager position you are offering.

Please do not hesitate to contact me if you require any further information about Diana.


Samantha Davis

Tips for Crafting an Effective Received Email Template

Receiving emails can be overwhelming, especially if you have a busy inbox. To make sure your emails get read and are effective, it’s crucial to create a received email template that captures the recipient’s attention and encourages them to take action. Here are some tips to help you create a winning received email template.

Keep it short and to the point. People are busy and don’t have time to read a long-winded email. Make sure your email is concise and gets straight to the point. Use bullet points or numbered lists to break up blocks of text and make it easier to read.

Make it visually appealing. People are more likely to read an email that looks good. Use a clean and simple design that’s easy on the eyes. Include visual elements like images or videos to grab the reader’s attention.

Make it personal. Address the recipient by name and use a tone that’s appropriate for the relationship you have with them. If you’re emailing a friend, use a casual tone. If you’re emailing a prospective client, be more formal.

Include a clear call-to-action. Whether you’re asking the recipient to schedule a call, make a donation, or sign up for a newsletter, make sure it’s clear what you want them to do. Use action-oriented language to encourage them to take action.

Use a professional email signature. Make sure your email signature includes your contact information and links to your website or social media profiles. This will help the recipient get to know you and your business better.

In conclusion, creating an effective received email template is all about making it easy for the recipient to read and take action. Keep it short and to the point, make it visually appealing, personalize it, include a clear call-to-action, and use a professional email signature. Your email template can make a huge difference in the success of your email campaigns, so take the time to craft one that works for you.

Received Email Template FAQs

What is email spoofing?

Email spoofing is when someone sends an email that appears to be from a different sender. They do this in order to trick people into opening or responding to the email.

Why does this email look suspicious?

If an email has generic greetings, spelling and grammar mistakes, or unusual attachments, it may be suspicious. It’s important to be cautious of emails that don’t look or feel right.

How do I know if an email is legitimate?

You can check the sender’s email address, look for personalization in the content, and double-check any links or attachments included in the email. You can also contact the sender directly to verify the authenticity of the email.

What should I do if I receive a suspicious email?

If you receive a suspicious email, do not click on any links or download any attachments. Delete the email and report it to your IT department or email service provider.

Can I customize this template for my own use?

Yes, you can customize this template to match your own brand or communication style.

How do I respond to an email received using this template?

You can follow the instructions provided in the email, or you can respond with any relevant information that the sender is requesting.

What should I do if I accidentally clicked on a suspicious link or downloaded an attachment?

If you clicked on a suspicious link or downloaded an attachment, immediately disconnect from the internet and run a virus scan on your device. If you see any unusual activity or notice anything out of the ordinary, contact your IT department or a tech professional.

How do I protect myself from email scams?

You can protect yourself from email scams by not sharing personal information online, not clicking on suspicious links or downloading attachments, and using strong passwords. It’s also important to stay up-to-date on the latest security updates and to never trust unsolicited emails.

What should I do if I suspect an email scam?

If you suspect an email scam, do not engage with the sender. Delete the email and report it to your IT department or email service provider immediately.

Thanks for Tuning in!

Hope this article helped you brush up your email skills and left you with a practical example of how to create a received email template. Keep in mind that there is a wide range of templates available online, but don’t forget to personalize them to fit your brand’s unique voice and style. If you found this article useful, be sure to bookmark this page and return to our blog for more useful tips and tricks to help you enhance your email marketing efforts. Thanks for reading, and we look forward to seeing you again soon!