10 Effective Training Reminder Email Samples for Employees

Hello to all the hardworking folks out there who are keen on learning and improving their professional skills! Are you struggling to keep track of the various training programs and workshops that you’ve enrolled in? Worry not, because today we bring to you a solution that can help you stay organized and on top of your learning game – training reminder emails.

These simple yet effective emails are designed to remind you of upcoming training sessions and workshops, ensuring that you don’t miss out on any valuable information that can help you grow in your career. But hey, you don’t have to take our word for it – why not explore some training reminder email samples and see for yourself?

Not only do these samples provide excellent templates that you can customize to your preference, but they also give you an idea of how to structure your emails, the language to use, and what details to include. With these email samples, you can craft personalized reminders that suit your needs and style, ensuring that you are always informed and up-to-date.

So what are you waiting for? Take a look at some of the training reminder email samples available online and start sending reminders that work for you. Remember, investing in your professional growth is a sure-shot way to achieve success, so make every effort count.

The Ultimate Structure for Training Reminder Email Sample

Training programs can be an excellent way to enhance skills and knowledge, but it’s very common for employees to forget about scheduled training sessions. Sending reminder emails can help solve this problem, but the structure of the email can significantly impact its effectiveness. Here’s the ultimate structure for training reminder email samples.

Subject Line

The subject line should grab the recipient’s attention so that they open the email. It should be clear, specific, and contain all the essential information. Avoid using generic subjects like “Training Reminder” and use something like “REMINDER – Mandatory Diversity and Inclusion Training Tomorrow at 2:00 PM.” The subject line sets the tone for the entire email, so make sure it’s engaging and accurate.


The first paragraph should be a greeting because it’s polite and professional. Personalize the greeting by using the recipient’s name and a warm phrase like “Hello John, I hope you’re doing well today.” It helps create a positive tone and lets them know that they’re not just another face in the crowd.

Purpose of the Training

The second paragraph should remind the employee about the purpose and benefits of the training. Explain why the training matters and how it can improve the employee’s job performance. Show them the value of the training and motivate them to participate willingly. A sample of this paragraph could look like this, “The Diversity and Inclusion training is vital for our company’s growth. This training will provide you with the tools and skills to work with coworkers from different backgrounds, which will not only increase collaboration but also deliver better results.”

Training Details

The third paragraph should contain all the essential information after reminding the recipient of the benefits. This information includes the time, date, location, and duration of the training. If there are any prerequisites or items required, mention those too. This paragraph should be precise to avoid confusion; a sample email could look like this, “The Diversity and Inclusion Training will be held tomorrow, Tuesday the 12th of July, 2022, at our conference room from 2:00 PM to 4:00 PM. Please remember to bring a notebook and a pen.”


The fourth paragraph should include a call-to-action (CTA). This CTA should encourage the employee to take action promptly and confirm their attendance. Give them all the necessary information, like whom to contact or how to confirm their attendance. Ending the email with a statement lets the recipient know what steps to take and sets clear expectations. A sample call-to-action could look like this, “Please reply to this email immediately or call our office number to confirm your attendance. We’re looking forward to seeing you at the training.”


The final paragraph should be a polite closing statement. Thank the recipient for their time and let them know that they’re a valuable member of the team. End with a warm and polite phrase like “Thank you for reading this email, and I appreciate your participation in this training.” It shows appreciation and encourages participation in future training sessions.


End the email with your name, company name, and contact information. A signature line makes your email more personal and helps the recipient to identify you in case they need to follow up with you later.

The above structure provides a clear and concise way to convey relevant information in an email. Following this structure will ensure that employees are well-informed and motivated to attend mandatory training sessions. Use this structure as a guide to craft professional and effective training reminder email samples.

Training Reminder Emails for Different Reasons

Reminder to Attend Safety Training Session

Dear [Employee Name],

This is just a quick reminder that the Safety Training Session is happening next week on [Date] at [Time], in the conference room on the 5th floor. It is mandatory for all employees to attend the session as it will cover important safety measures and protocols that need to be followed in the workplace to ensure everyone’s safety. The session will be conducted by [Trainer’s Name] who will provide you with practical tips and valuable insights on how to identify and manage potential hazards. We hope you can make it to the session and appreciate your cooperation.

Best regards,

[Your Name]

Reminder to Complete Compliance Training

Dear [Employee Name],

I hope you are doing well. I am reaching out to remind you about the Compliance Training that needs to be completed by [Due Date]. This training is a mandatory requirement for all employees to ensure our company remains compliant with federal regulations and industry standards. The course will cover essential topics such as anti-corruption, data privacy, and the code of conduct, and should take no more than [Duration] to complete.

If you have any questions or concerns regarding the training, please do not hesitate to reach out to me or our HR team. We appreciate your prompt attention to this matter and thank you for your continued dedication to our organization.


[Your Name]

Reminder to Attend Time Management Workshop

Dear [Employee Name],

We are excited to announce that the Time Management Workshop is happening next week on [Date] at [Time], in the training room on the 6th floor. We highly encourage all employees to attend the workshop as it will provide you with valuable techniques and strategies to manage your workload, prioritize tasks effectively, and boost productivity. The workshop will be facilitated by [Trainer’s Name], who is an expert in time management and organizational behavior.

We understand that you have busy schedules, but we invite you to view this workshop as an investment in your personal and professional growth. Please let us know if you have any questions or concerns regarding the workshop, and we hope to see you there!

Best regards,

[Your Name]

Reminder to Attend Diversity and Inclusion Training

Dear [Employee Name],

I hope this email finds you well. This is a friendly reminder that the Diversity and Inclusion Training has been scheduled for [Date] at [Time] in the auditorium on the 4th floor. This training is an opportunity for all employees to learn about the importance of diversity and inclusion in the workplace and to strengthen our commitment to creating a welcoming and respectful environment for everyone. We believe in the power of diversity and inclusion to drive innovation, creativity, and collaboration, and we hope that you choose to attend this training.

We understand that everyone has competing demands on their time and attention, but we hope that this training will be a valuable use of your time. Thank you for your continued commitment to our organization.


[Your Name]

Reminder to Complete Cybersecurity Training

Dear [Employee Name],

I hope this email finds you well. I am writing to remind you to complete the Cybersecurity Training by [Due Date]. This training is an essential requirement for all employees as it provides you with the knowledge and skills required to safeguard our systems, data, and networks against cyber risks and threats.

The training includes various topics such as phishing, malware, password security, and best practices for using the internet, and should take no more than [Duration] to complete. If you encounter any technical issues or have any questions about the training content, please contact our IT team immediately.

We appreciate your attention to this matter and look forward to continuing to work with you.

Best regards,

[Your Name]

Reminder to Attend Customer Service Training

Dear [Employee Name],

I hope this email finds you well. I wanted to remind you of the upcoming Customer Service Training that has been scheduled for [Date] at [Time] in the training room on the 5th floor. This training is specifically designed to help you sharpen your customer service skills, build rapport with clients, and manage difficult situations effectively.

As a valued member of our team, your ability to provide exceptional customer service is critical to our success. We believe this training will provide you with practical tools and insights that can enhance your performance and contribute to our company’s overall success. We look forward to seeing you there!

Warm regards,

[Your Name]

Reminder to Attend Leadership Development Program

Dear [Employee Name],

I am writing to remind you of the Leadership Development Program that has been scheduled for [Start Date] at [Time] in the executive conference room on the 8th floor. This program is an exceptional opportunity for employees who demonstrate leadership potential and are interested in advancing their careers within our company.

The program will cover topics such as effective communication, performance management, coaching, and strategic planning, and will be facilitated by our senior leaders who will provide you with practical insights and hands-on learning opportunities.

We believe that you have what it takes to become an influential leader within our organization, and we strongly encourage you to attend this program. Please let us know if you have any questions or concerns, and we look forward to working with you.


[Your Name]

Tips for Writing Effective Training Reminder Emails

Training is an important part of any job, but it can be difficult to get employees to attend scheduled sessions. This is where reminder emails come in – they serve as a helpful nudge to ensure everyone shows up. Here are some tips for writing effective training reminder emails:

  • Keep it short and concise: Avoid writing a lengthy email that employees will immediately delete. Instead, keep your message short and to the point. Highlight the key details, such as the date, time and location of the training.
  • Use a clear subject line: Your email subject line should clearly state the purpose of the email. This helps employees quickly identify the email and understand why it’s important to open it. A few examples of subject lines include “Reminder: Training Session on [Date]” or “Don’t forget about our upcoming training session.”
  • Include relevant information: In addition to the date, time and location, include any other relevant information in your email. This could include what employees need to bring, any preparation they need to do beforehand, or who will be leading the session. This helps employees be fully prepared and know what to expect.
  • Create a sense of urgency: Use language that creates a sense of urgency in your reminder email. For example, you could say, “Don’t miss out on this valuable training opportunity” or “Spaces are filling up fast, so make sure to RSVP.” This encourages employees to take action and attend the session.
  • Personalize the email: Addressing employees by name and using a friendly tone can make a big difference in whether they show up for the training. Employees are more likely to respond positively to an email that feels personalized and friendly.
  • Include a clear call to action: End your reminder email with a clear call to action, such as “Please RSVP by [Date]” or “We look forward to seeing you at the training session.” This gives employees a clear next step and ensures they understand what’s expected of them.
  • Follow up after the training: After the training session, send a follow-up email thanking employees for attending and highlighting any key takeaways from the session. This helps reinforce the training and encourages employees to apply what they’ve learned in their day-to-day work.

By following these tips, you can write effective training reminder emails that encourage employees to attend the sessions and get the most out of their training.

FAQs Related to Training Reminder Email Sample

What is a Training Reminder Email Sample?

A Training Reminder Email Sample is a pre-written email template that reminds employees about a training session that they need to attend. It includes all the important details related to the training session, such as date, time, location, and agenda.

Why is it Important to Send Training Reminder Emails?

It is important to send Training Reminder Emails to ensure that all employees attend the training session. These emails serve as a gentle reminder and eliminate the possibility of any confusion or misunderstanding regarding the training session.

How Do I Create a Training Reminder Email?

You can create a Training Reminder Email by first determining the content that needs to be included. This typically includes the date, time, location, and agenda of the training session. You can then use an email template or create your own from scratch.

What Should I Include in a Training Reminder Email?

A Training Reminder Email should include all the important details related to the training session, such as date, time, location, and agenda. It should also include any special instructions or requirements that employees need to follow, such as bringing specific materials or completing certain tasks beforehand.

When Should I Send Training Reminder Emails?

You should send Training Reminder Emails at least a week before the training session. This allows employees enough time to make any necessary arrangements and prepare for the session.

What Should I Do if Employees Don’t Respond to the Training Reminder Emails?

If employees don’t respond to the Training Reminder Emails, you may need to follow up with them individually to ensure that they are aware of the training session. You could also consider sending a second reminder or scheduling a meeting to discuss the reason for their lack of response.

Can I Customize the Training Reminder Email Sample?

Yes, you can customize the Training Reminder Email Sample to suit your company’s specific needs and requirements. You can adjust the content, formatting, and design of the email to make it more personalized and engaging for your employees.

Can I Use a Training Reminder Email Sample for Multiple Sessions?

Yes, you can use a Training Reminder Email Sample for multiple sessions, as long as you update the content and details to reflect the specifics of each session. This ensures that the email remains relevant and informative for your employees.

What Are the Best Practices for Sending Training Reminder Emails?

The best practices for sending Training Reminder Emails include sending them at least a week before the training session, using clear and concise language, highlighting the most important details, and following up with individual employees who don’t respond to the email. You can also consider using visual aids or other engaging content to make the training session more appealing to your employees.

Wrapping things up!

Well, that’s all we have for now. We hope this training reminder email sample was helpful and gave you some inspiration for your next reminder email. Remember, it’s important to make training a priority and keep your employees engaged and informed. Thanks for reading and feel free to visit again later for more tips and tricks. Have a great day!