Effective Attachment Email Sample: How to Write and Send Emails with Attachments

Imagine receiving an email that captures your attention from the moment you lay eyes on it. An email that piques your curiosity, evokes a certain feeling, and leaves you eagerly waiting to take action. Such is the power of a well-crafted attachment email sample.

Whether you’re a business owner, a marketer, or a job seeker, an attachment email sample can help you elevate your communication game. This little tool can help you create emails that are both visually appealing and highly effective, thus increasing your chances of getting noticed and getting the response you want.

At this point, you might be wondering: where can you find some good attachment email samples? The answer is simple: everywhere. You can find tons of examples online, ranging from basic templates to more elaborate designs. You can also customize them as per your needs and preferences. From resumes and cover letters to sales pitches and portfolio showcases, there’s a sample for every situation.

In this article, we’ll explore the art of creating attachment emails that work. We’ll go beyond the basics and dive into the nuances of designing emails that resonate with your audience and achieve your goals. We’ll channel the writing style of Tim Ferris and his knack for delivering content that’s both informative and engaging. By the end of this article, you’ll have a clear idea of how to create attachment emails that stand out from the crowd. So, let’s get started!

The Art of Crafting the Perfect Attachment Email

Sending an attachment email can often be a nerve-wracking experience, especially if you’re not sure how to structure it effectively. A poorly crafted attachment email can lead to confusion or even result in your email being deleted without a second thought. So, what’s the secret to creating a successful attachment email that gets noticed?

First and foremost, it’s important to keep your email concise and to the point. Start your email by clearly outlining your intention for sending the attachment. This could be anything from sharing a project proposal to sending a resume for a job application. Make sure to highlight the main purpose of your attachment upfront so the recipient knows exactly why you’re sending it.

Next, provide a brief summary of the contents of your attachment. This helps the recipient determine whether or not the attachment is relevant to them and saves them time from having to open the file to find out. It’s also a good idea to include any important deadlines, such as a due date for a project proposal or the last date for submitting an application.

In the body of the email, focus on making a personal connection with the recipient. Address them by name and express your appreciation for their time and consideration. This shows that you respect their attention and are not just sending out a generic email to a mass audience.

When it comes to actually attaching the file, make sure to check the file size and format. Some email clients have restrictions on the size of attachments, so it’s important to ensure your file is within the limit. Additionally, using a common file format like PDF or Microsoft Word ensures that the recipient can easily open and view your attachment on their end.

Finally, sign off with a polite and professional message. Thank the recipient once again for their time and consideration, and let them know that you look forward to hearing back from them soon. And there you have it – your perfectly crafted attachment email!

In conclusion, crafting the perfect attachment email comes down to being concise, clear, and courteous. By following these tips, you can increase the chances of your email being noticed and acted upon, leading to a more successful outcome for both you and the recipient.

Email Attachment Samples

Recommendation for Graduate School

Dear Professor Smith,

I am writing to recommend John Doe for acceptance into your graduate program. John has worked diligently in my department for the past two years and has consistently demonstrated exceptional analytical and critical thinking skills. He has taken an active role in all of his projects and has demonstrated a unique ability to balance technical skills with leadership capabilities.

I truly believe that John has what it takes to excel in your graduate program and become an asset to your academic community. Please find attached his resume and letters of recommendation for your review.

Best regards,

Jane Smith

Job Application

Dear Hiring Manager,

I am excited to submit my application for the marketing assistant position at ABC Company. Having worked in different industries, I have acquired diverse skills in marketing campaigns, social media management, and event coordination. As a self-starter with strong communication and creative skills, I know that I would be a valuable asset to your team.

Attached you will find my resume and a copy of my portfolio. I appreciate the time you will take in reviewing my application and thank you for considering me for this position.


Mary Johnson

Vendor Proposal

Dear Procurement Manager,

Thank you for considering our proposal for ABC Corporation’s upcoming project. Our team has over ten years of experience in software development and we specialize in creating customized cloud-based solutions that have a proven track record of enabling businesses to achieve their objectives.

Please find attached a detailed proposal outlining our approach, cost estimates, and timeline for completion of the project. We hope that you will see our value and expertise and look forward to the opportunity to work with your team.


Tom Johnson

Contract Renewal

Dear Valued Client,

We are approaching the end of our current agreement and would like to extend our services to you for another year. Over the past year, we have been able to provide exceptional services and increase sales as hoped. We would like to continue to nurture the business relationship we have built and continue our successful partnership.

Please find attached an updated agreement outlining the terms and services we provide. We hope that you will agree that our services are valuable and consider renewing the agreement for another year.

Warm regards,

David Miller

Invoice Follow Up

Dear Customer,

We wanted to follow up on your recent purchase from our store. Attached is your invoice which includes the details of your order. We have noticed that there is an outstanding balance on your account and we kindly request that you take action promptly to rectify it.

If you have any questions regarding the invoice or require additional information, please do not hesitate to contact our customer service team at your earliest convenience.

Best regards,

Lucas Brown

Appointment Confirmation

Dear [Client Name],

This email is to confirm your appointment on [date] at [time]. Our team is looking forward to meeting with you to discuss your requirements and provide a tour of our facility.

Please bring along any relevant documents or material that we will need to discuss during the appointment. If you need to reschedule, please let us know as soon as possible, so we can coordinate our appointment calendar accordingly.

Thank you, and looking forward to meeting you.

James Smith

Event Invitation

Dear [Guest Name],

You are cordially invited to attend the [Event Name] taking place on [Date] at [Venue Name]. This year’s event promises to be a night of entertainment and networking opportunities for all attendees. We are excited to have you join us, and please feel free to bring along an additional guest to share in the excitement.

Please find attached a formal invitation with all the details regarding the event. We ask that you RSVP as soon as possible so that we can make the necessary arrangements for seating and refreshments. We look forward to seeing you soon.


Emily Johnson

Tips for Writing an Effective Attachment Email Sample

Sending an attachment via email can sometimes be perceived as a tricky task. Whether you are sending your resume to a potential employer or an important document to your colleague, it is essential to craft an effective attachment email. Here are some tips to help you write an attachment email sample that will get noticed:

  • Be Clear and Concise: The subject line of your email should be clear and straightforward. It should describe the contents of your attachment in a few words. The body of your email should also be concise, providing just enough context to understand your attachment. Avoid adding unnecessary details or rambling on.
  • Mention the Attachment: If you are sending multiple attachments, make sure to mention each one in your email. It is also a good idea to include the file format of your attachment, so the recipient knows what to expect. For example, “Please find attached my resume in PDF format.”
  • Include Personalization: It is essential to address your recipient by name in your email. This will show that you have taken the time to personalize your message and that you are not sending a generic email. Personalization can also help build a connection with your recipient and increase the chances of them opening and reading your email.
  • Check for Errors: Before hitting send, make sure to check your email for any spelling or grammatical errors. An email filled with errors can leave a negative impression on your recipient and reflect poorly on your attention to detail.
  • Be Professional: It is important to keep your email professional, even if you have a friendly relationship with your recipient. Avoid using slang or emoticons, and make sure your tone is appropriate for the situation.

By following these tips, you can craft an effective attachment email sample that will make a positive impression on your recipient. Remember to be clear and concise, mention your attachment, personalize your message, check for errors, and maintain a professional tone. These tips will ensure that your attachment email is well-received and achieves your desired outcome.

Attachment Email Sample FAQs

What is an attachment email sample?

An attachment email sample is a template that includes instructions for attaching documents or files to an email message.

How can I use an attachment email sample?

You can use an attachment email sample to ensure that you include all of the necessary information and files in an email message.

What should I include in an attachment email sample?

An attachment email sample should include a subject line, a greeting, a message that explains the purpose of the email, and instructions for attaching files or documents.

How can I make sure that my attachment email sample looks professional?

You can make sure that your attachment email sample looks professional by using a professional email template, proofreading your message, and ensuring that you have included all of the necessary information.

What are some common mistakes to avoid when sending an attachment email?

Some common mistakes to avoid when sending an attachment email include forgetting to attach the file, sending the email to the wrong recipient, and using a vague or unprofessional subject line.

How can I ensure that my attachments are secure?

You can ensure that your attachments are secure by using encryption software, password-protecting your files, and avoiding sending sensitive information via email.

What should I do if I receive an attachment that I suspect is a virus?

If you receive an attachment that you suspect is a virus, you should delete the email and email the sender to let them know that their attachment may be infected.

Is it okay to send large attachments via email?

It is generally not recommended to send large attachments via email, as it can cause issues with the recipient’s server and may increase the risk of the email being classified as spam.

How can I follow up on an attachment email that I have sent?

You can follow up on an attachment email that you have sent by sending a polite email reminding the recipient to check their email and the attachments that you have sent.

Takeaway on Attachment Email Sample

And there you have it, folks! An attachment email sample to help save you the trouble of writing one yourself. Follow the tips we’ve shared here, and you’re on your way to sending a winning attachment email. Thanks for reading, and feel free to visit our blog again for more helpful content! Until then, happy emailing!