Have you ever found yourself in a situation where you needed someone’s signature but couldn’t get it in person? Maybe you’re a business owner or a freelancer who needs to have a signed agreement with a client. Or maybe you’re a teacher who needs parents to sign a permission slip for a field trip. Whatever your situation may be, sending an email asking for a digital signature can be a quick and efficient solution.
But what should you write in your email to ensure you get the signature you need? Fortunately, you don’t have to start from scratch. There are plenty of email samples available online that you can use as a starting point. Websites like HelloSign, DocuSign, and SignRequest offer email templates that you can customize with your own details.
For example, here’s a sample email asking for a signature that you can use and edit as needed:
I hope this email finds you well. I am reaching out to request your signature on a [type of document] that is needed for [reason]. Attached, you will find a copy of the document with the necessary fields highlighted for your convenience.
In order to make this process as easy as possible for you, I have also included a link to a digital signing platform that we use for all of our important documents. Simply click the link and follow the prompts to sign the document electronically. This will save us both time and ensure that we have the necessary documentation in a timely manner.
Please let me know if you have any questions or concerns. Thank you for your prompt attention to this matter.
So if you find yourself needing a digital signature, don’t stress – just start with a sample email and customize it to your needs. With a little bit of effort, you’ll be able to get the signature you need without ever leaving your inbox.
The Best Structure for Email Sample Asking for Signature
When it comes to sending an email asking for someone’s signature, the structure of the email is just as important as the content itself. A well-crafted email can increase the chance of getting a quick response and help you get the results you want. Here are some tips on how to structure your email sample that will improve your chances of success:
Start with a clear and concise subject line: Your subject line should be straight to the point and convey the purpose of the email. This will ensure that the recipient knows exactly what they are getting into before opening the email, and help them prioritize your email amidst the dozens of emails they receive each day.
Address the recipient: Next, make sure to address the recipient by name, if possible. This will show that you have taken the time to personalize the email, and that you have a vested interest in their response.
Quickly explain the purpose of the email: After addressing the recipient, briefly explain what the email is about and why you need their signature. Be specific, make sure to detail what kind of document or material require a signature, and include any relevant information, such as the deadline for signing.
Provide clear instructions: Once you have explained the purpose of the email, it’s crucial to provide clear instructions on how the recipient can provide the necessary signature. This could include a link to an online signature form, a request for them to print, sign, and scan a document and attach it back to your email, or any other relevant instruction regarding how they need to return the signed document to you.
Maintain a polite and professional tone: Finally, as with any business email, it’s important to maintain a polite and professional tone throughout the entire message. This include use of clear language, proper grammar and punctuation, and appropriate tone that never feels pushy, demanding or rude.
By following these tips, you can dramatically increase the chances of getting the signature you need, while avoiding the pitfalls of miscommunication, unclear direction, and neglecting crucial details. So, always make sure to take the time to craft your email carefully to get the best results possible.
Email Templates Requesting Signatures
Request for Signature on Contract Agreement – Follow Up
I am writing to follow up on the contract agreement that I sent to you last week. I need your signature on this document so that we can proceed with the project as planned. The contract outlines the terms and conditions of our agreement, including timelines, deliverables, and payments.
Please let me know if you have any questions or concerns about the document. I would be happy to go through it with you if needed. Once you have signed the agreement, please scan and email it back to me as soon as possible.
Thank you for your cooperation on this matter.
Request for Signature on Purchase Order
I am writing to request your signature on the attached purchase order (PO) for the items that we discussed during our meeting last week. The PO includes the item description, quantity, and price, as well as the delivery date and payment terms.
Please review the PO carefully and let me know if you have any questions or need any changes to be made. Once you are satisfied with the document, please sign it and email it back to me as soon as possible. I will then place the order with our supplier and keep you updated on the status of your delivery.
Thank you for your cooperation and I look forward to doing business with you.
Request for Signature on Performance Evaluation
I am writing to request your signature on the performance evaluation that I conducted for you earlier this month. The evaluation outlines your strengths and areas for improvement, as well as your objectives and goals for the upcoming quarter/year.
Please review the evaluation carefully and let me know if you have any questions or need any further clarification. Once you are satisfied with the document, please sign it and return it to me as soon as possible. Your signature indicates that you have read and understood the evaluation, and are in agreement with the contents.
Thank you for your cooperation and I look forward to working with you in the future.
Request for Signature on Lease Agreement
I am writing to request your signature on the lease agreement for the property located at [Address]. The lease outlines the terms and conditions of our rental agreement, including rent amount, security deposit, length of lease, and other important details.
Please review the lease carefully and let me know if you have any questions or concerns. Once you are satisfied with the document, please sign it and return it to me as soon as possible. Your signature indicates that you have read and understood the lease, and are willing to comply with its conditions.
Thank you for your cooperation and I look forward to having you as a tenant.
Request for Signature on Expense Report
I am writing to request your signature on the expense report that I submitted for approval last week. The report outlines the expenses that I incurred during my business trip, including transportation, meals, and accommodation.
Please review the report carefully and let me know if you have any questions or need any further clarification. Once you are satisfied with the document, please sign it and return it to me as soon as possible. Your signature indicates your approval of the expenses and your willingness to reimburse me for them.
Thank you for your cooperation and I look forward to hearing back from you soon.
Request for Signature on Job Offer Letter
I am writing to offer you the [Position] role at [Company Name]. Please find attached the job offer letter, which outlines the details of your employment, including salary, benefits, and start date.
Please review the letter carefully and let me know if you have any questions or concerns. Once you are satisfied with the document, please sign it and return it to me as soon as possible. Your signature indicates your acceptance of the job offer and your commitment to working with us.
Thank you for your interest in joining our team and I look forward to working with you.
Request for Signature on Non-Disclosure Agreement
I am writing to request your signature on the non-disclosure agreement (NDA) that we discussed during our meeting last week. The NDA is an important legal document that protects our confidential information and trade secrets from being disclosed to others.
Please review the agreement carefully and let me know if you have any questions or need any further clarification. Once you are satisfied with the document, please sign it and return it to me as soon as possible. Your signature indicates your agreement to keep our information confidential and not disclose it to any third parties.
Thank you for your cooperation on this matter and I look forward to working with you.
Tips for a sample email asking for a signature
As an entrepreneur or a business owner, there may be instances where you need someone to sign a document to close a deal, approve a transaction, or authorize a project. One of the easiest and fastest ways to do this is by sending a sample email asking for a signature. However, getting someone to sign a document electronically can be tricky, and you need to be mindful of certain rules, protocols, and best practices.
Here are some in-depth tips to help you craft an effective email that gets you the signature you need:
- Be clear and concise: State the purpose of your email upfront and briefly. Use a subject line that accurately reflects the content. Begin your email with a clear statement of what you want the recipient to do, such as “Please sign this document electronically”. Avoid being vague, overly formal, or generic.
- Include the relevant information: Provide all necessary information about the document that needs to be signed. This includes its purpose, format, contents, deadline, and any instructions or guidelines for signing it. Make sure the recipient has all the information they need to sign the document correctly.
- Use a professional tone: Even if you know the recipient well, maintain a formal and professional tone throughout your email. Avoid using slang, jargon, or emojis. Use polite and respectful language, and thank the recipient in advance for signing the document.
- Choose the right platform: There are several electronic signature platforms available, such as DocuSign, Adobe Sign, and HelloSign. Choose a platform that is easy to use, compatible with your document format, and provides adequate security and legal compliance. Provide clear instructions on how to use the platform, including any authentication procedures.
- Follow up: If the recipient doesn’t respond promptly, send a follow-up email to remind them of the deadline or to inquire about any issues they may be facing. Be polite but firm in your tone, and emphasize the importance of getting the document signed.
- Ensure legal compliance: Finally, make sure that your document is legally binding and compliant with relevant laws and regulations. Consult a legal expert if necessary, and include any necessary disclaimers or waivers in your email. Keep a copy of the signed document for your records.
By following these tips, you can create a persuasive and professional email sample asking for a signature that increases your chances of success. Remember to keep it simple, relevant, and respectful, and be prepared to respond to any questions or concerns the recipient may have.
Frequently Asked Questions about Email Signature Requests
What is an email signature?
An email signature is a block of text that is automatically added to the end of an email message and usually contains contact information and other relevant details about the sender.
How do I request for an email signature?
To request for an email signature, simply compose an email to the recipient and politely ask them to include an email signature at the end of their messages.
Why is it important to have an email signature?
An email signature helps to provide additional information about the sender, such as their name, job title, and contact details. It also adds a professional touch to the email, making it easier to identify the sender and establish credibility.
What type of information should be included in an email signature?
An email signature should include the sender’s name, job title, company name, contact details such as phone number and email address, and any relevant links such as website or social media profiles.
Can I customize my email signature?
Yes, you can customize your email signature by adding or removing information, changing the font style or color, or adding an image or logo.
Is it appropriate to include a quote or personal message in my email signature?
It depends on the situation and the purpose of the email. If the email is a formal business communication, it may be more appropriate to stick to a standard professional email signature. However, in a more casual or personal email, adding a quote or personal message can be a nice touch.
Should I include any legal disclaimers or confidentiality notices in my email signature?
If you are sending an email on behalf of a company, it may be necessary to include a legal disclaimer or confidentiality notice in your email signature. However, if you are sending a personal email, it is not usually necessary to include this information in your email signature.
Can I have a different email signature for different email accounts?
Yes, you can have a different email signature for different email accounts by customizing your email settings for each account.
How can I ensure that my email signature looks professional and is easy to read?
To ensure that your email signature looks professional and is easy to read, keep it simple and avoid using too many colors or fonts. Make sure the font size is appropriate and the text is legible. Additionally, ensure that your email signature displays correctly on different devices and email clients.
Catch you later!
That’s all for our email sample asking for signature, folks! We hope this quick and easy guide will help you when you need to request someone’s signature in the future. Always remember to keep your email simple, polite and to the point. And hey, thanks for reading! Don’t forget to drop by our website again soon, we’ve got plenty more handy tips and tricks to help make your day easier!