Sample Email for Attachment: Tips on How to Send the Perfect Email for Attachment

Are you tired of sending emails back and forth because the file you need to attach keeps getting rejected by the recipient’s email filter? We’ve all been there. Fortunately, I’ve got a solution for you. Today, I’m going to introduce you to the world of email for attachment samples.

With email for attachment samples, you can finally send files hassle-free. All you have to do is choose a template that suits your needs, edit it as necessary, and voila! The file you want to send now has a higher chance of successfully reaching its recipient.

Don’t fret if you’re not the most tech-savvy person out there; these samples are designed to be beginner-friendly. You can easily customize them to match your brand, subject matter, or any other specific requirements you may have.

Gone are the days of wasting precious time and energy trying to send a file that keeps getting rejected. Let email for attachment samples simplify your life and boost your productivity.

The Best Structure for Emails with Attachments

When it comes to sending emails with attachments, it’s important to consider the structure of your email. A poorly structured email can cause confusion and frustration for the receiver, leading to missed deadlines and decreased productivity. In this article, we will explore the best structure for email attachments and how to maximize the chances of your receiver opening, reading, and understanding the contents of your attachment.

First and foremost, you need to make it clear in the subject line that there’s an attachment included in the email. A subject line like “Important Documents Attached” or “Please Find Attached” clearly communicates that there are files that require the receiver’s attention. This will reduce the chances of your email being ignored or mistaken for spam.

Once you’ve captured the receiver’s attention with a clear subject line, the body of the email should be brief and to the point. Start with a short greeting, then move on to the purpose of the email. If you need the receiver to take action, be clear about what it is, and provide a deadline if applicable. Keep in mind that most people are constantly bombarded with emails, so a concise and clear email will always stand out.

When it comes to attaching the actual files, try to keep the number of attachments to a minimum. If possible, compress your files into a single zip file to reduce the clutter in the receiver’s inbox. Ensure that the file names are descriptive enough to allow the receiver to quickly identify the contents of each attachment.

Finally, and perhaps most crucially, make sure that you end your email by double-checking that you’ve attached the files you intended to attach. It’s far too easy to send an email with a promise of attachment and forget to actually attach it. To avoid this, add a line at the end of the email that says something like “Please let me know if you have any trouble accessing the attachment.”

In conclusion, an email with attachments should always have a clear subject line, a concise message, and a well-organized attachment. By following these guidelines, you’ll increase the chances of your receiver opening, reading, and understanding the contents of your attachment, thus leading to more successful collaboration and communication.

Email with Resume

Applying for Marketing Manager

Dear Hiring Manager,

I am writing to apply for the position of Marketing Manager that was advertised on your website. Attached to this email is my resume for consideration.

As you will find in my resume, I have over 5 years of experience in managing marketing campaigns and building brand awareness for multiple companies. I am confident that my skills and experience will make me a valuable asset to your company.

If you have any questions, I am available to discuss further at your earliest convenience. Thank you for considering my application.

Best regards,

[Your Name]
[Your contact details]

Applying for Sales Representative

Dear [Hiring Manager’s Name],

I am excited to submit my application for the Sales Representative position that was recently posted on your company website. Attached to this email, you will find a copy of my resume.

My background includes successful experience in sales, customer service, and relationship management. I am confident that I have the expertise and qualifications to make a valuable contribution to your team.

Please let me know if you require any further information. Thank you for considering my application.

Best regards,

[Your Name]
[Your contact details]

Requesting a Favor

Requesting a Reference Letter

Dear [Reference Writer’s Name],

I hope this email finds you well. I am writing to request your assistance in providing a reference letter for me. The position I am applying for requires two professional references, and I believe you would be a great fit for this.

As you are aware, I am applying for the sales manager position in ABC Company. I am confident that my skills and experience are a perfect match for this position. With your support, I believe I stand a greater chance of securing this job.

Please let me know if you are able to provide me with a reference letter. Thank you for considering my request.


[Your Name]
[Your contact details]

Request for Assistance with a Project

Dear [Recipient’s Name],

I hope this email finds you doing well. I am reaching out to you for help regarding a project that I’m currently working on. I have attached some details of the project in this email.

As you will see, the project is centered around social media marketing. I know that you have experience in this field and your insights would be incredibly valuable to my project.

If you have some time to spare, please let me know if you would be available to share some advice or insights. Thank you so much for considering my request.


[Your Name]
[Your contact details]

Confirmation Emails

Confirming an Appointment

Dear [Client’s Name],

I am emailing to confirm our meeting scheduled on [date and time]. I’ve attached the agenda for the meeting to this email for your reference. Our meeting will take place at [location], and should take about [duration] minutes.

I am looking forward to meeting you and discussing the details of the project. Please let me know if anything changes on your end.

Best regards,

[Your Name]
[Your contact details]

Confirming a Payment Received

Dear [Customer’s Name],

I am writing to confirm that we have received your payment of [amount] for the [product/service] that you have ordered. You will find the receipt attached to this email for your records.

Thank you for your prompt payment. We hope to continue serving you in the future. If you require any further assistance, please feel free to reach out to us.

Best regards,

[Your Name]
[Your contact details]

Sharing Documents or Images

Sharing a Presentation

Dear [Recipient’s Name],

I am sharing a presentation that I created for the upcoming project. I believe it would be helpful for you to have access to it ahead of time. You can find it attached to this email.

If you have any feedback or suggestions for improvement, please let me know.

Thank you for taking the time to review this.


[Your Name]
[Your contact details]

Sharing Product Images

Dear [Recipient’s Name],

As promised, I am sending you some product images that I took for the upcoming catalog. I hope they meet your expectations and help to create a beautiful catalog.

If you require any further assistance or images, please don’t hesitate to contact me.

Thank you for your time and consideration.


[Your Name]
[Your contact details]

Tips for Effective Email Attachments

Email has become an indispensable communication tool in today’s world. However, one of the most challenging aspects of emailing is efficiently sending and receiving attachments. Whether you are sending a proposal, resume, report, or any other document, attaching files to an email can be frustrating. Here are some tips to help you perfect your email attachment game.

1. Keep Your Attachments Small

One of the most essential tips for effective email attachments is to keep your files small in size. Large file sizes can clog email servers and take up valuable storage space, making it difficult for it to be sent or received. Before attaching any file in an email, check the size and reduce it to the smallest possible size without compromising its quality. Consider compressing large files with file compression software.

2. Know the Best Format to Use

A crucial email attachment tip is to use the correct file format. Document files such as Word, PDF, and Excel are commonly used because they are easy to read, can be opened without special software, and retain their formatting. However, some business associates may need specialized file types depending on their industry-specific software. Always ask if there is a preferred format before sending an email attachment.

3. Label Your Attachment Meaningfully

A descriptive file name ensures that everyone knows what’s in the attachment, even before they open it. Avoid using vague or generic titles – the recipient should have an idea of what the attachment contains from the file name. It saves time, reduces inbox clutter, and shows a level of thoughtfulness on your part.

4. Use File-Sharing Services

While email is the traditional way to send and receive an attachment, sometimes, using a file-sharing platform is the better option. These services allow you to send large files without worrying about file size limitations, connectivity issues, or delivery problems. Popular file-sharing options include GoogleDrive, Dropbox, and OneDrive.

5. Compose a Concise, Clear Email Comprehensive with Proper Salutation and Signature

In addition to your attachment, the email text is also important. Nothing is worse than receiving an email without a context or salutation. It is also wise to include a proper signature with your contact information. This ensures that the recipient can get in touch with you if they have any questions or reservations. A concise and clear email with a proper salutation and signature is key to ensuring your attachment is opened and read.


These tips will enable you to confidently send an attachment without worrying if it will be received or opened. By keeping your attachments small, using the correct file format, labeling them meaningfully, using file-sharing platforms and composing a concise email, you will ensure that your attachments are well received.

Email Attachment Sample

What is an email attachment?

An email attachment is a file or document that is sent alongside an email message. It could be any type of file such as images, videos, or documents.

How do I add an attachment to my email?

You can add an attachment to your email by clicking on the attachment icon (usually a paper clip) located within the compose window of your email service provider. Select the file you want to attach and click open.

What file formats can be attached to an email?

The most common file formats that can be attached to an email are PDF, word processors like Microsoft Word or Google Docs, images (JPEG, PNG), and videos (MOV or MP4). Check with your email service provider to see which file formats they accept.

Is there a limit to the size of the email attachments?

Yes, there is usually a limit set by email service providers on the size of email attachments. This limit can vary between different providers.

How do I know if my attachment was received?

If your attachment was successfully sent alongside your email, you will usually receive a notification that your email has been delivered. The recipient can confirm if they received your attachment by simply opening the email and checking if the file is present.

What should I consider when sending large attachments?

Sending large attachments can take longer to send and can also be a strain on your recipient’s inbox. Consider compressing large files or using a cloud-based service to share the file instead.

Can I send multiple attachments in one email?

Yes, you can send multiple attachments in one email. In the compose window, select the attachment icon and choose the files you want to attach.

Can I password-protect my email attachment?

Yes, you can password-protect your email attachment. Some email service providers have a feature that allows you to encrypt and password-protect your attachment. Alternatively, you can compress the file with a password-protected archive tool before you attach it.

Is it safe to open email attachments?

It is generally safe to open email attachments from trusted sources. However, beware of emails from unknown sources or suspicious activity as these could potentially contain malware or viruses. Always exercise caution and have antivirus software installed.

That’s all for now!

Thanks for taking the time to read through this sample email for attachments. Hopefully, you found it helpful and gained some valuable insights on how to properly send a file via email. Feel free to visit our website again soon for more helpful tips and information. Until then, happy emailing!