Looking to follow up on a job application or networking conversation, but not quite sure how to phrase your email? Look no further! Below, you will find a sample email to use as a template for your own follow-up communication.
Note that this email is merely a structure to work from – feel free to tweak the wording to match your personality and the situation at hand. Remember, the best way to ensure a response is to keep your email brief, polite, and to the point.
Without further ado, here is a potential email to send to a hiring manager or contact after an interview or initial application:
Hello [First Name],
I wanted to thank you for the time you took to discuss the [Job Title] position with me [yesterday/last week/etc]. I appreciated the chance to learn more about [Company Name] and discuss my qualifications with you.
I am still excited about the prospect of joining your team and contributing my skills to your projects and goals. If there is any additional information I can provide or questions I can answer, please don’t hesitate to let me know.
I look forward to hearing from you soon.
The Perfect Structure for a Follow-Up Email: Tim Ferriss Style
If you’re looking to improve your follow-up email game, then look no further. Tim Ferriss, author of the bestselling book “The 4-Hour Work Week” and host of “The Tim Ferriss Show” podcast, has a proven structure for crafting effective follow-up emails that get results.
First and foremost, Ferriss stresses the importance of personalization. Always start your email with a friendly greeting that includes the recipient’s name, and reference a specific detail or interaction that you had with them to establish a connection.
Next, get straight to the point. State the purpose of your email succinctly in the opening sentence, and make it clear why you are reaching out. The recipient should be able to understand the purpose of your email within the first few seconds of reading it.
After stating the purpose of your email, provide any necessary background information or context that the recipient may need to know. However, keep this section brief and to-the-point. You don’t want to bog down the email with unnecessary information that could cause the recipient to lose interest.
Now, it’s time to make your ask. Whether you’re following up on a job application, trying to schedule a meeting, or seeking an introduction, be clear and direct in your request. State what you’re asking for and why you need it. If appropriate, you can also provide a deadline or offer an incentive to increase the chances of a positive response.
To wrap up your email, always express gratitude and offer some form of value to the recipient. This could be as simple as thanking them for their time and consideration, or providing a helpful resource or piece of information that they may find useful. Ending the email on a positive note can help to strengthen the connection you’ve established and increase the likelihood of a response.
So there you have it – the perfect structure for a follow-up email, according to Tim Ferriss. Personalize your greeting, get straight to the point, provide necessary context, make your ask, and end with gratitude and value. By following these guidelines, you can craft effective follow-up emails that get results.
7 Follow-Up Email Samples for Different Occasions
Follow Up Email After Networking Event
It was a pleasure meeting you at the [Event Name] last week. I enjoyed discussing [Topic] with you and would like to keep in touch to explore more opportunities to collaborate.
As we discussed, I would like to schedule a coffee meeting to discuss your business in more detail and see how we can work together. Please let me know if you are available next week.
Thank you for your time and I look forward to hearing from you soon.
Follow Up Email After Job Interview
Thank you for taking the time to speak with me about the [Position] opportunity at [Company]. I appreciate the opportunity to learn more about what the role entails and the company culture, and I am excited about the prospect of joining the team.
I wanted to follow up with you to express my continued interest in the role and discuss any further questions you may have. Please let me know if there is any additional information or documentation I can provide for your review.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Follow Up Email After Sales Meeting
Thank you for meeting with me last week to discuss your [Product/Service]. I was impressed with what I saw and am excited about the possibilities of incorporating it into our business.
I have been thinking about our conversation and would like to follow up to see if there is anything we can do to move forward with a partnership. I believe that our companies have complementary strengths and can work well together.
Please let me know if you have any further questions or if there is anything we need to do to take the next steps. I look forward to hearing from you soon.
Follow Up Email After Conference or Event Attendance
It was a pleasure attending the [Conference/Event] with you last week. I enjoyed our conversation about [Topic] and appreciate you taking the time to share your insights and experiences with me.
I wanted to follow up to see if you had any further thoughts on our discussion and if you had any recommendations or resources you would like to share. Additionally, I would like to schedule a follow-up call or meeting to continue our discussion and see how we can work together in the future.
Thank you for your time and I look forward to hearing from you soon.
Follow Up Email After Proposal Submission
Thank you for considering our proposal for [Project Name]. We appreciate the opportunity to present our ideas and solutions for your business needs.
As we discussed, I wanted to follow up to answer any questions you may have and provide any additional information that may be useful in your evaluation process. Additionally, I am available to schedule a call or meeting to discuss any areas where we can further tailor our approach to meet your needs.
Thank you for your consideration and I look forward to hearing your decision.
Follow Up Email After Requesting Information or Explanation
Thank you for your prompt response to my request for information/clarification on [Topic]. I appreciate your willingness to help and clear up any doubts I may have.
I wanted to follow up to let you know that your response was helpful and I wanted to express my gratitude. If there is anything further you can add or point me in the direction of, I would greatly appreciate it.
Thank you again for your prompt assistance and I look forward to hearing from you soon.
Follow Up Email After introduction to a new client or business
Thank you for introducing me to [Client/Business Name]. I appreciate the opportunity to learn about their business and explore how we can work together.
I wanted to follow up to see if there is anything further we can do to advance our partnership and see how we can develop our respective strengths while overcoming any challenges.
If there is anything you would like to add or recommend, please let me know. I look forward to working with [Client/Business Name] in the future.
Tips for Writing an Effective Follow-Up Email
Following up via email is an essential part of business communication. While it may seem intimidating, crafting follow-up emails that are both professional and compelling can help you stand out and increase your chances of success. Here are some tips to help you write a follow-up email that gets results:
1. Be Clear and Direct: Start by clearly stating the reason for your email and what you’d like the recipient to do. Keep it concise and to the point.
2. Personalize Your Email: Address the recipient by name and tailor your message to their needs and interests. This will show that you value their time and care about their specific situation.
3. Provide Value: Make sure to highlight the benefits and value that your product or service can bring to the recipient. This will help demonstrate why they should take the time to respond to your email.
4. Include a Call to Action: Always have a clear call to action in your follow-up email. This could be scheduling a meeting, requesting a response, or suggesting a next step.
5. Follow-up Promptly: Be mindful of the recipient’s time and put yourself in their shoes. If you haven’t heard back within a reasonable time frame, consider following up with another email. However, refrain from being pushy or demanding.
6. Express Gratitude: Closing your email with a note of thanks or appreciation can help set a positive tone and increase the chances of a favorable response.
Remember, crafting an effective follow-up email is an art, not a science. By incorporating these tips and tailoring your message to the recipient, you can improve your chances of success and build stronger connections in the business world.
Email Sample for Follow Up FAQs
What should my follow-up email subject line be?
Your subject line should be short and attention-grabbing. It should capture the essence of your message and entice the recipient to open and read the email. Examples of effective subject lines include “Quick follow up,” “Checking in,” or “Just wanted to touch base.”
When should I send a follow-up email?
You should wait at least 48 hours after sending the initial email before sending a follow-up email. If there is a specific deadline or time-sensitive matter, you may want to follow up sooner. However, avoid sending too many follow-up emails, as it can become annoying to the recipient.
What should I include in my follow-up email?
Your follow-up email should begin by briefly restating the purpose of your initial email. Then, add additional information or requests for action. You should also express gratitude for the recipient’s time and consideration.
How can I make my follow-up email stand out?
Make your follow-up email personal and try to establish a connection with the recipient. Be concise and clear in your message, and include any new information or updates. Be polite and professional, and avoid using slang or informal language.
What if I don’t receive a response to my follow-up email?
If you don’t receive a response to your follow-up email, you can try reaching out by phone or LinkedIn message. However, don’t be overly pushy or persistent. If you still don’t receive a response, it may be time to move on and focus on other opportunities.
Should I send a follow-up email after an interview?
Yes, it’s a good idea to send a follow-up email after an interview to express your appreciation for the opportunity and reiterate your interest in the position. It can also be a chance to clarify or provide additional information that may have been missed during the interview.
How can I track my follow-up emails?
You can use a variety of email tracking tools, such as Hubspot, Yesware, or Boomerang, to track your follow-up emails. These tools can provide insights into email opening rates, reply rates, and engagement, allowing you to adjust your approach accordingly.
Can I use the same follow-up email for multiple recipients?
While you can use a template for your follow-up emails, it’s best to personalize each message for the individual recipient. This shows that you value their time and attention and can help establish a stronger connection.
What should I do if I make a mistake in my follow-up email?
If you notice a mistake in your follow-up email, such as a typo or incorrect information, you can send a brief correction or apology email. Acknowledge the mistake and provide the corrected information, but avoid dwelling on it or making excuses.
Well, there you have it! A sample email for follow up that will help you reach out to potential clients and employers in a professional manner. Don’t forget to personalize your message and keep things casual – nobody likes a robotic template! Thanks for taking the time to read through this article. Be sure to check back regularly for more tips and tricks on how to improve your communication skills. Until next time!