7 Effective Follow Email Sample Templates for Improving Your Response Rate

As a busy professional, you know how important it is to communicate effectively via email. It’s the primary mode of communication in the business world, and how you craft your messages can mean the difference between success and failure. But let’s face it, sometimes it can be tough to know where to start, especially when you’re pressed for time. That’s where our follow email sample comes in. It’s a ready-to-use template that you can customize to suit your needs and get a response from the recipient you’re targeting. Whether you’re sending a job application, a sales proposal, or simply following up on a previous conversation, our sample emails can help you communicate your message effectively. With a little bit of editing and a bit of personalization, you can make these emails your own and start seeing results right away. So why waste time struggling to write effective emails when you can get started with our sample emails today?

The Best Structure for a Follow-Up Email: A Tim Ferriss-Inspired Guide

Following up via email is a crucial part of networking, sales, and just about any industry that requires communication between individuals. However, crafting a follow-up that not only gets a response, but also builds a relationship, can be a daunting task. To ease this burden, we’ve taken inspiration from entrepreneur and bestselling author Tim Ferriss’ writing style to outline the best structure for effective follow-up emails.

Subject Line

The subject line is the first point of contact for your recipient, and as such, it should be clear and attention-grabbing. Avoid using generic phrases such as “following up” or “checking in.” Instead, make your subject line personal and specific to your conversation. Using phrases such as “following up on our conversation about…” or “re: [topic discussed]” can help your email stand out and increase the chances of it being opened.

Opening Paragraph

Your opening paragraph should be friendly and acknowledge any previous interaction you may have had with the recipient. Use this paragraph to thank them for their time or to reference something you discussed in a previous conversation. Additionally, it can be beneficial to add a personal touch by including something the recipient may have mentioned they were interested in. This helps to establish a foundation for your follow-up and shows that you are invested in building a relationship.

Body Paragraphs

Use your body paragraphs to elaborate on the purpose of your follow-up. Be concise and to the point, while still providing enough information to facilitate further conversation. Depending on the context of your follow-up, you may want to include updates or provide additional resources. Always ensure that your language is professional, but also approachable and engaging.

Closing Paragraph

Conclude your follow-up with a call to action. This can be as simple as asking for a response or setting up a time to continue the conversation. Remember to express gratitude for the recipient’s time and consideration, and leave a positive impression by thanking them again for their attention.


End your email with a professional signature that includes your name, title, and contact information. Consider adding a brief tagline or logo to further brand yourself and leave a lasting impression.

In conclusion, following up via email can be a daunting task, but structuring your message in the right way can increase the chances of building a successful relationship. By following this Tim Ferriss-inspired guide, you can write a follow-up email that is both personal and professional, while promoting further conversation and engagement.

Follow-up Email After a Networking Event

Great to Meet You at the Conference!

Dear [Name],

It was a pleasure meeting you at the [Conference Name] last week. Your presentation on [Topic] was impressive, and I learned a lot from it. I am writing to take this opportunity to connect further and explore possible ways to collaborate for mutual growth.

As discussed, I work as a [Job Title] at [Company]. We specialize in [Industry], and our team is always looking for new partnerships. I believe our companies share similar values and goals, and we can benefit greatly from working together.

Please let me know if you are available for a quick call next week to discuss this further. I would also appreciate it if you could let me know of any upcoming events where we can meet again and catch up.

Looking forward to hearing from you soon.

Best regards,

[Your Name]

It Was Great Seeing You at the Networking Event!

Dear [Name],

I hope this email finds you well. I wanted to take a moment to thank you for taking the time to chat with me at the [Event Name] last week. It was great to finally meet you in person and have the opportunity to learn more about your business and goals.

I was particularly impressed with your work at [Company Name]. It seems like you have been doing some fantastic things in the [Industry], and I admire your approach towards [Business Aspect].

As discussed, I would love to stay in touch and see how we can support each other in the future. If you are available, I think a quick coffee meeting next week would be an excellent way to kick start that conversation.

Please let me know your thoughts and availability.

Looking forward to hearing back from you soon.

Best regards,

[Your Name]

Recommending a Colleague for a New Position

Dear [Hiring Manager’s Name],

I hope this email finds you well. I am writing to recommend [Colleague’s Name] for the position of [Job Title] at [Company Name].

As [Colleague’s Job Title] at [Current Company’s Name], [Colleague’s Name] has been a valuable asset to our team for [Number of Years]. [He/She] is known for [Skill/Quality], and [He/She] has continuously demonstrated [Skill/Quality] in [Project/Task name].

[Colleague’s Name] has [Number of Years] of experience in [Industry or Skill], and [He/She] aspires to take on new challenges and responsibilities. I am confident that [He/She] would be an excellent fit for your team and organization.

If you have any further questions or would like to discuss this recommendation further, please do not hesitate to contact me.

Thank you for considering [Colleague’s Name] for the position.

Best regards,

[Your Name]

Confirming a Job Interview

Dear [Interviewer’s Name],

Thank you for considering me for the position of [Job Title] at [Company Name]. I am writing to confirm the job interview scheduled for [Date and Time] at [Interview Location].

I am excited about this opportunity and looking forward to discussing my qualifications and experience with you. As requested, I have attached a copy of my resume and a portfolio of my previous work. Please let me know if there is anything else you would like me to bring or prepare for the interview.

If, for any reason, you need to reschedule the interview, please let me know, and I will do my best to accommodate your request.

Thank you again for considering my application.

Best regards,

[Your Name]

Requesting a Recommendation Letter

Dear [Referee’s Name],

I hope this email finds you well. I am writing to request a recommendation letter for my application to [Graduate Program or Job Title]. Your support and guidance have been instrumental in shaping my academic and professional path, and I am grateful for your mentorship.

I believe that my [Skills and Qualifications] align with the requirements for this position, and your recommendation would showcase my potential and character to the hiring team.

If you agree to write a recommendation letter for me, please let me know, and I will send you my updated resume, cover letter, and any other supporting materials. I would appreciate it if you could submit the letter before the deadline of [Application Deadline].

Thank you for considering my request. I value your support and look forward to staying in touch.

Best regards,

[Your Name]

Apologizing for a Mistake

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to apologize for [Mistake]. I realize that [Mistake] has caused inconvenience and frustration, and I take full responsibility for my actions.

Please know that my intentions were not malicious, and I deeply regret any negative impact that my mistake may have caused. I assure you that I am taking the necessary steps to ensure that this does not happen again in the future.

If there is anything else I can do to remedy the situation, please let me know, and I will be happy to assist you. I value our professional relationship and hope that we can continue to work together in the future.

Thank you for taking the time to read this email and accept my apology.

Best regards,

[Your Name]

Thanking a Colleague for Their Support

Dear [Colleague’s Name],

I hope this email finds you well. I wanted to take a moment to thank you for your support and guidance during the recent project we worked on together.

Your expertise and teamwork were instrumental in achieving our goals, and I learned a lot from working with you. I appreciate your patience, dedication, and creativity, and I believe that we make a great team.

Please let me know if there is anything else I can do to support you in your projects or personal goals.

Thank you again for your hard work and professionalism. I look forward to our next collaboration.

Best regards,

[Your Name]

Follow-Up Email tips: How to write an authentic email that gets answers

Do you have trouble getting responses to your follow-up emails? You’re not alone. Receiving no response, or a brief and vague one, can be frustrating. Fortunately, there are strategies you can use to write an authentic email that gets answers. Here are some tips:

Keep it short and concise

Long, wordy emails can be intimidating, and recipients are more likely to avoid answering them. But if you keep your email short and to the point, it will be easier for your recipient to read and respond. Limit the body of your email to two or three short paragraphs, and make sure each paragraph has a clear purpose. Don’t forget to end your email with a question that prompts action.

Personalize your message

Generic emails can give the impression that you are sending the same message to multiple people. To avoid this, personalize your email by addressing the recipient by name, and add a personal touch to the content. Do your research beforehand and find out what they are interested in or working on.

Add value

Adding value is crucial in making your email stand out from the rest. Share something useful or interesting with your recipient. This could be a relevant article, free resources, or even a recommendation. Providing something of value will increase the chances that your recipient will respond to your email.

Follow up at the right time

Sending follow-up emails too soon or too late can affect your chances of getting a response. Wait at least two or three days before sending a follow-up email. If it’s work-related, it’s helpful to follow up after a meeting or significant milestone. If it’s personal, use context clues and social cues to sense the opportune time to check in.

Use a clear subject line

Make your email easy to find by using a clear and specific subject line. Keep it as concise as possible while still encapsulating the purpose of the email. This will help your recipient know precisely why they are getting the email and makes it more likely they will read and respond to it.

In summary, by following these five tips, you can craft an authentic follow-up email that gets responses. Keep it short and concise, personalize your message, add value, follow up at the right time, and use a clear subject line. Remember that the goal of the email is to engage your recipient and encourage a dialogue, so make a great first impression, add value, and show that you care.

FAQs about the email sample

What is the purpose of this email?

The purpose of this email is to invite the recipient to attend an upcoming event.

Who sent this email?

The email was sent by the event organizer.

When is the event taking place?

The date of the event is not specified in the email. The recipient is instructed to check the attached invitation for more details.

What is the dress code for the event?

The dress code is semi-formal, as mentioned in the email.

Can I bring a guest to the event?

The email does not mention anything about bringing guests. However, you can reach out to the event organizer for clarification.

How do I RSVP for the event?

The email includes a link to an RSVP website. The recipient is instructed to use this link to confirm their attendance.

Is there a deadline to RSVP?

Yes, the recipient is instructed to RSVP no later than two weeks before the event.

Will there be food provided at the event?

The email does not mention anything about food being provided. It is possible that there will be food, but you should check with the event organizer to confirm.

Is there a fee to attend the event?

The email does not mention anything about a fee. It is possible that the event is free, but you should check with the event organizer to confirm.

Thanks for Sticking Around

Well, folks, there you have it. Following up on emails may seem like a daunting task, but with the help of the provided email sample, it can become a seamless process. Remember to always make sure you’re writing concisely, being friendly and polite, and double-checking your work before hitting send. Thanks for reading and be sure to check back for more helpful tips and tricks!