8 Informal Email Sample in English to Help You Get Started

If you’re looking for a casual and friendly way of communicating in the digital world, then an informal email can be your go-to option. The beauty of informal emails is that they allow you to connect with your recipients on a more personal level, without being too rigid or formal. Whether it’s catching up with a friend or sending a quick update to a colleague, informal emails are a great way to get your message across in a relaxed and conversational tone.

If you’re not sure how to get started with crafting these emails, don’t worry, we’ve got you covered. You can find plenty of informal email samples in English online, and even edit them as per your specific needs and context. From casual greetings to informal closures, there are endless options to explore when it comes to creating informal emails.

So, if you’re ready to dive into the world of informal emails, take a look at our sample email templates. You’ll be surprised at how easy it is to adapt them for your own use and add your own personal touch. Let’s get started!

The Best Structure for Informal Email Sample

When it comes to writing an informal email in English, there are a few key elements that should be included in order to ensure that your message is clear, concise, and easy to understand. Whether you’re writing to a friend, family member, or colleague, the structure of your email can make all the difference in how your message is received. In this article, we’ll explore the best structure for an informal email sample, taking inspiration from the writing style of Tim Ferris.

First and foremost, it’s important to consider your audience and the context of your email. Are you writing to a close friend or a business associate? Is the purpose of your email to catch up, share news, or ask for a favor? These factors will influence the tone and structure of your message, so be sure to keep them in mind as you write.

Next, start your email with a friendly greeting and a brief introduction. This could be something as simple as “Hi there!” or “Hey [Name], how’s it going?” In this section, it’s also a good idea to establish the purpose of your email, such as “I wanted to reach out and see how you’ve been doing” or “I have some exciting news to share with you.”

After your introduction, move on to the main body of your email. Here, you can share any news or updates you have, ask any questions you might have, or simply catch up with your recipient. Try to keep this section concise and focused, using paragraphs to break up longer sections of text and making use of bullet points or numbered lists if appropriate.

Finally, close your email with a friendly sign-off and a call to action. This could be something like “Take care and talk soon!” or “Let’s plan a time to catch up over coffee.” If you’re asking for a favor or hoping to hear back from your recipient, be sure to include a clear request and any relevant details they might need in order to respond.

In summary, the best structure for an informal email sample includes a friendly greeting and introduction, a concise main body, and a friendly sign-off with a clear call to action. By following these guidelines, you can ensure that your informal emails are both effective and engaging, whether you’re writing to a friend or a business associate.

Informal Email Sample Templates for Different Reasons

Recommendation for a Job Application

Hi [Recipient’s Name],

I hope this email finds you well. I am writing to recommend [Applicant’s Name] for the [Job Position] role. I have had the pleasure of working with [Applicant’s Name] for [Time Period/Project], and I can attest to their work ethic and dedication.

[Applicant’s Name] possesses excellent skills in [Qualification/Expertise], and I have seen them handle [Task/Project] with precision and attention to detail. They are a proactive team player and consistently display positive energy, which makes them a valuable asset to any team.

I am confident that [Applicant’s Name] will make a great addition to your team, and I highly recommend them for the [Job Position] role.

Best regards,

[Your Name]

Invitation to an Event

Hello [Recipient’s Name],

I would like to extend a warm invitation to you to attend our upcoming event, [Event Name]. The event will be held at [Event Venue/Date/Time], and we would be thrilled to have you join us.

[Brief Introduction of the Event]. We are excited to bring together [Attendee Group]. The event includes [Activities/Entertainment/Food & Beverages details].

We hope that you will be able to join us for this exciting event. Please let me know if you have any questions or concerns.

Warm regards,

[Your Name]

Congratulations on a New Job

Dear [Recipient’s Name],

I was thrilled to hear about your new job at [Company Name], and I wanted to extend my sincere congratulations to you. You have worked hard, and this position is a testament to your skills and dedication.

The [Job Position] role at [Company Name] is an excellent opportunity to showcase your expertise in [Qualifications/Skills]. I have no doubt that you will excel in this role and achieve great success.

Congratulations once again on this well-deserved achievement. I wish you all the best as you start this exciting journey.

Warm regards,

[Your Name]

Apologizing for a Mistake

Dear [Recipient’s Name],

I am writing this email to apologize for the error/mistake that was made on [Date/Project]. I understand that the mistake caused inconvenience to you and your team, and I take full responsibility for it.

Please accept my sincerest apology for any frustration or confusion caused. I assure you that we take this matter seriously and have taken steps to prevent such occurrences in the future.

Thank you for bringing this to my attention, and please do not hesitate to reach out to me with any concerns or questions you may have.


[Your Name]

Request for a Meeting

Hello [Recipient’s Name],

I hope this email finds you well. I am writing to request a meeting with you to discuss [Topic]. I believe that your experience and expertise in this area would be invaluable to me, and I would appreciate the opportunity to discuss it with you further.

The meeting could take place at [Location/Date/Time], and I am available at your convenience. Please let me know if the proposed time works and if you require any additional information from me.

Thank you for your consideration, and I look forward to meeting with you soon.

Best regards,

[Your Name]

Thank You Note for a Gift

Dear [Recipient’s Name],

I wanted to take a moment to thank you for the lovely [Gift] you gave me on [Occasion]. I am grateful for your thoughtful and generous gesture and appreciate the time and effort you put into selecting it.

[Personalize the message and express how much the gift means to you.] I will cherish the gift and keep it as a reminder of our friendship and your kindness.

Thank you once again for your thoughtfulness and generosity.

Warm regards,

[Your Name]

Introducing Yourself to a Colleague

Hello [Recipient’s Name],

I hope this email finds you well. My name is [Your Name], and I am writing to introduce myself to you. I recently joined [Department/Team/Company], and I am excited to be part of such a dynamic and talented group of people.

[Brief Introduction of your background and role] I am eager to learn more about you and your work. Please do not hesitate to reach out to me if you would like to chat or collaborate on any projects in the future.

I look forward to getting to know you better and being part of an amazing team.

Best regards,

[Your Name]

Informal Email Writing Tips: How to Ace Your Emails in English

Writing an informal email in English might seem easy, but it can be a challenge for non-native speakers. Whether you are writing to a friend, a colleague, or someone you have never met before, the tone, vocabulary, and grammar you choose can make a difference in how your message is perceived. Here are some tips that can help you to write informal emails that are engaging, clear, and effective.

Use a casual tone, but keep it professional

When writing an informal email, you can use a more casual tone than in a formal email or a business letter. However, this doesn’t mean you can use slang, abbreviations, or text messaging language. Instead, aim for a tone that is friendly, but not too personal. Depending on your relationship with the recipient, you might want to start your email with a greeting like “Hey [Name]” or “Hi [Name],” or use a more informal phrase like “What’s up?” or “How’s it going?” Avoid using overly formal phrases like “Dear Sir/Madam,” “To Whom It May Concern,” or “Yours faithfully.”

Keep your message short and to the point

Unlike a formal email or a business letter, an informal email doesn’t require a lengthy introduction or a detailed explanation of your purpose. Instead, get straight to the point and keep your message focused on one or two topics. This will make your email easier and faster to read, and increase the chances that the recipient will respond. If you need to include additional information or attachments, make sure to label them clearly and provide a brief explanation of their contents.

Use the right vocabulary and grammar

When writing an informal email in English, it’s important to use the right vocabulary and grammar. This means avoiding common mistakes like confusing “your” and “you’re,” “its” and “it’s,” or “there,” “their,” and “they’re.” It also means using contractions (e.g., “I’m” instead of “I am,” “you’ve” instead of “you have”), and informal expressions that are common in spoken English (e.g., “kinda,” “gonna,” “wanna”). However, be careful not to overuse these expressions or use them in inappropriate contexts.

Check your spelling and punctuation

Even if you are sending an informal email, it’s important to make sure that your message is clear, coherent, and free of spelling and punctuation errors. If you are unsure about a word or a phrase, look it up in a dictionary or use a spell checker. Proofread your message before you hit send, and make sure that your paragraphs are well-organized and easy to follow. This will show your recipient that you have taken the time and effort to craft a thoughtful message, and increase the chances of a positive response.

Use a friendly but professional sign-off

Finally, when closing your informal email, choose a sign-off that is both friendly and professional. Depending on the context, you might want to use phrases like “Take care,” “Best regards,” “Yours truly,” “Cheers,” or “Talk to you soon.” Avoid using overly personal phrases like “Love,” “Hugs,” or “Kisses,” unless you know the recipient very well.

By following these tips, you can write informal emails in English that are engaging, clear, and effective. Remember to keep your tone friendly yet professional, make your message short and to the point, use the right vocabulary and grammar, check your spelling and punctuation, and choose a sign-off that is both casual and respectful. Good luck!

Informal Email Sample FAQs

What is an informal email?

An informal email is a casual, friendly message sent to a friend, family member, or acquaintance.

What is the format of an informal email?

An informal email typically begins with a greeting, followed by the body of the email and closes with a closing line ending with the sender’s name.

What should the subject line of an informal email be?

The subject line of an informal email should be simple and concise. It could be related to the content of the email or just a greeting.

What kind of language should I use in an informal email?

You can use informal, conversational language in an informal email, but it is important to still use proper grammar and spelling.

How long can an informal email be?

An informal email can be as long as necessary to convey your message, but it is important to keep in mind that the recipient may not have a lot of time to read a lengthy message.

Can I include emojis in an informal email?

Yes, but it is important to use them sparingly and only in appropriate situations.

Is it necessary to include a signature in an informal email?

No, it is not necessary to include a formal signature in an informal email, but it is important to make sure that your name is included at the end of the email.

How soon should I respond to an informal email?

It is important to respond to an informal email as soon as possible, but it is also okay to take your time to craft a thoughtful response.

What should I do if I receive an informal email that makes me uncomfortable?

If you receive an informal email that makes you uncomfortable, it is important to set boundaries and address the issue directly with the sender.

Until Next Time!

Well, folks, that’s a wrap! I hope this informal email sample has given you some inspiration for your next email correspondence. Remember, English is all about practice, so don’t be afraid to experiment and try out different phrases and language patterns. Thanks so much for taking the time to read this article – I hope you’ve found it helpful. Until next time, keep on practicing, and I’ll catch you later!