Are you a student or recent graduate searching for an internship opportunity? As the competition for internships grows increasingly fierce, standing out from the crowd is crucial. Crafting a strong internship application email is the first step towards making a positive impression on potential employers.
But knowing how to write an effective application email can be challenging. How should you introduce yourself? What information should you include to demonstrate your qualifications? How can you convey your enthusiasm and professionalism without coming across as overly informal or rigid?
Luckily, good examples of internship application emails exist, and you can use them as a guide to help craft your own. From subject lines to closing salutations, every aspect of your email is important when it comes to making a strong first impression.
So, if you’re feeling anxious or unsure about how to write an internship application email, fear not. Below you will find a collection of sample emails to help guide you in the right direction. While these examples may not be a perfect fit for your particular situation, feel free to use and edit them as needed. With a little effort and a lot of determination, landing the perfect internship can be within your reach.
Crafting the Perfect Structure for Your Internship Application Email
Applying for internships can be a challenging task, but the structure of your internship application email can make all the difference. In this guide, we’ll walk you through the essential elements of an effective internship application email and provide you with a sample structure that you can personalize to make your application stand out.
Introduction
Start your internship application email with a brief introduction. Begin by addressing the person or team responsible for the internship program and briefly state your interest in the program. It’s essential to keep this section concise and to the point while emphasizing your enthusiasm and eagerness to join the program.
Body
In the body of your internship application email, highlight your relevant experience and skills. You should tailor your message to the specific internship program that you want to join and convey how your skills and experience can contribute to the team’s needs or the organization’s goals.
In this section, you should also include any academic achievements, extra-curricular activities, and work experience that make you a strong candidate for the program. Be specific about your accomplishments and, where possible, provide quantifiable metrics to demonstrate the impact of your work.
Closing
Conclude your internship application email by summarizing your interest in the program and your qualifications for the role. Thank the recipient(s) for their time and consideration and express your enthusiasm for the opportunity to join the team.
Be sure to include your contact information and any additional documents or attachments, such as a resume, cover letter, or portfolio, that support your application.
Sample Structure
Subject: Internship Application – [ Your Name ]
Dear [Insert Recipient’s Name],
I am writing to inquire about the [ Insert Name of Internship Program ] for [ Insert Time Period ]. As a [ Insert Field of Study ] major with a strong interest in [ Insert Relevant Interests ], I am excited to apply and contribute to the team’s goals and objectives for this program.
In my [ Years ] of study, I have gained experience in [ Insert Relevant Skills ] through [ Insert Relevant Experiences ]. I am excited to apply these skills to the unique challenges of the [ Insert Name of Internship Program ] and help [ Insert Relevant Goals or Objectives ].
Aside from my academic achievements, I have also been involved in [ Insert Relevant Extra-Curricular Activities or Volunteer Work ], which have provided me with valuable experience in [ Insert Relevant Skills or Attributes ].
I have attached my resume and cover letter for your convenience. Please do not hesitate to contact me with any questions or additional information required. Thank you for considering my application for the [ Insert Name of Internship Program ]. I am looking forward to hearing from you soon.
Best regards,
[ Your Name ]
Contact Information:
[ Insert Your Phone Number ]
[ Insert Your Email Address ]
[ Insert Your LinkedIn Profile URL ]
By using this sample structure, you can create a well-crafted internship application email that showcases your skills and qualifications and convinces the recipient(s) that you are the ideal candidate for the program. Just remember to personalize it for each application to ensure that your application stands out among the rest.
Internship application email samples
Sample 1: Applying for an internship in graphic design
Dear Hiring Manager,
I am writing to apply for the internship position you recently advertised on your website. I am currently pursuing a degree in graphic design and I believe that your company is the perfect place for me to gain the hands-on experience and skills I need to further my career.
During my studies, I have developed a strong understanding of graphic design principles and software like Adobe Creative Suite. However, I know that there is still a lot for me to learn when it comes to applying these skills in the real world. I am excited about the opportunity to work on real projects, collaborate with experienced designers, and learn new techniques.
Thank you for considering my application. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample 2: Requesting an internship extension
Dear [Supervisor’s Name],
I hope this email finds you well. I am writing to request an extension for my current internship at [Company Name]. I have thoroughly enjoyed my time here and I feel that I still have a lot to learn and contribute to the team.
As you know, my current internship is scheduled to end on [Date]. However, I would like to ask if it would be possible for me to continue my internship until [New End Date], in order to complete some ongoing projects and gain additional experience. I understand that this may not be feasible, but I would greatly appreciate your consideration.
Thank you for your time and guidance throughout my internship. I look forward to your response.
Best regards,
[Your Name]
Sample 3: Applying for an internship in marketing
Dear [Hiring Manager’s Name],
I am writing to express my interest in the marketing internship position at [Company Name]. As a recent graduate with a degree in marketing, I am excited to apply my knowledge and skills to real-world marketing campaigns.
During my studies, I had the opportunity to work on a variety of marketing projects, including market research, social media management, and event planning. I also have experience with analytics tools like Google Analytics and Facebook Insights. I believe that my skills and knowledge would be a valuable addition to your marketing team.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
Sample 4: Requesting an internship recommendation
Dear [Supervisor’s Name],
I hope this email finds you well. I am about to start applying for internships and I was hoping that you could provide me with a recommendation for my applications.
During my time at [Company Name], I had the opportunity to work on a variety of projects and develop a number of skills, including [Skill 1], [Skill 2], and [Skill 3]. I believe that my experience at your company has prepared me well for an internship in [Field].
If you are willing to provide a recommendation, please let me know and I will send you further information. Thank you for your time and guidance throughout my internship.
Best regards,
[Your Name]
Sample 5: Applying for an internship in finance
Dear Hiring Manager,
I am writing to express my interest in the finance internship position at [Company Name]. As an accounting major, I believe I have the necessary knowledge and skills to excel in this role.
During my academic career, I have excelled in financial accounting, managerial accounting, and finance courses. I have also gained experience with Excel and various accounting software programs. This internship would allow me to apply my academic knowledge and gain hands-on experience in the finance industry.
Thank you for your consideration. I look forward to your response.
Best regards,
[Your Name]
Sample 6: Requesting an internship opportunity
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am reaching out to inquire about any available internship opportunities at [Company Name]. As a recent graduate with a degree in [Major], I am eager to gain experience in [Field] and learn about the industry.
I am particularly interested in [Specific Area of Interest], and I believe that your company would provide me with the opportunity to work on meaningful projects and gain valuable experience. I am a quick learner, hard-working, and a team player, and I am confident that I would make a valuable addition to your team.
Thank you for your consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample 7: Responding to an internship offer
Dear [Hiring Manager’s Name],
Thank you for offering me the internship opportunity at [Company Name]. I am excited and honored to have been chosen for this position and I look forward to starting my new role on [Start Date].
I am grateful for the chance to gain hands-on experience and learn from experienced professionals and talented colleagues. I am fully committed to working hard, contributing to the team, and learning as much as possible during my time at your company.
Thank you again for this opportunity. I look forward to meeting everyone soon.
Best regards,
[Your Name]
Tips for Crafting a Winning Internship Application Email
Are you looking to land your dream internship but struggling to draft the perfect application email? Worry no more! This article offers you in-depth tips to help you craft an internship application email that stands out from the rest:
1. Research the company: Before sending any application email, it’s important to research the company you’re applying to. This helps you tailor your application email to suit their specific needs. Familiarize yourself with their mission, values, culture and recent accomplishments. This way, you can reference this information to make your application email more compelling.
2. Be specific: Avoid sending generic email applications that you could use to apply for any internship. Instead, tailor your email to the specific position you’re applying for and explain how your skills and experience make you a good fit for the role. Mention any experience you have in the field and any relevant coursework you’ve completed.
3. Keep it short and sweet: Be mindful of the person receiving your application email – they likely receive countless emails each day. Therefore, keep your email brief and to the point. Ideally, your email should be no more than two to three paragraphs. This increases your chances of the recipient reading the email in its entirety.
4. Use a professional email address: Ensure the email address you use is professional. Avoid using informal addresses like “dopechick88” or “wildboyz”. Instead, use a combination of your name and possibly your graduation year to create an email that looks professional. This helps you make a good impression with the recipient.
5. Proofread: Always proofread your email before sending it. Spelling mistakes and grammar errors can reduce your chances of being considered for the internship. Use online tools like Grammarly to check your email for errors. You can also ask a friend or family member to read through your email and give you feedback before you send it.
6. Follow up: If you haven’t heard back from the company within a week or two, send a follow-up email to inquire about the status of your application. This shows the company that you’re proactive and interested in the internship position. However, don’t overdo it. You don’t want to appear pushy or desperate.
Crafting an effective internship application email takes time and effort – but following these tips can increase your chances of landing your dream internship. Remember to be specific, research the company, keep it short and professional, proofread, and follow up. Best of luck!
FAQs related to Internship Application Email Sample
What should be the subject line of an internship application email?
The subject line should clearly state the purpose of the email and include your name and the specific position you are applying for.
What should I include in the body of the email?
You should include a brief introduction about yourself, what you are applying for, your relevant skills and experience, and why you are interested in the position and the company.
Should I attach my resume and cover letter in the email?
Yes, you should attach your resume and cover letter in PDF format. Make sure to name the files appropriately (e.g. “John Doe – Resume”) and mention in the email that you have attached them.
How long should my internship application email be?
Your email should be concise, preferably no more than a few paragraphs. It should be easy to read and highlight your most relevant qualifications and experience.
Is it okay to personalize my internship application email?
Yes, it is recommended to personalize your email by addressing the recipient by name and mentioning why you are specifically interested in the position and the company.
How soon should I follow up after sending my internship application email?
You can follow up within a week after sending your application. Keep your email short and polite, asking if they have had a chance to review your application and if there is any further information they need from you.
What should I do if I don’t hear back after sending my application?
You can send a polite follow-up email after a week and if you still don’t hear back, it’s okay to move on and look for other opportunities.
Should I mention my availability in the internship application email?
Yes, it’s important to mention your availability for the internship start and end dates and the number of hours you can work per week. It helps the recruiter understand if you are a good fit for the position and the company’s needs.
Is it okay to use abbreviations and informal language in the email?
No, you should use professional language and avoid any abbreviations, slang, or informal language. Make sure to proofread your email for any grammatical and spelling errors.
Thanks for Reading!
I hope this internship application email sample helps you on your journey to finding the perfect internship. Remember, the key to success when sending emails is to be professional, concise, and polite. Don’t forget to proofread your email before sending it off. If you have any questions or would like to share your own internship application email tips, feel free to leave a comment below. Don’t forget to visit us again for more helpful articles! Best of luck!