How to Write an Effective Paper Submission Email: A Sample Guide for Authors

Are you struggling to draft an effective paper submission email? You’re not alone. Crafting a well-written paper submission email can be a daunting task, but it’s essential for every researcher seeking to get their work published.

Fortunately, help is at hand. In this article, we’ll provide you with paper submission email samples you can use as a template to guide you in drafting a compelling submission email. With these examples, you’ll be able to edit and personalize your submission email like a pro.

Submitting your research paper for publication can be a game changer, but it all starts with your submission email. Don’t let your hard work go to waste. By understanding the key elements to include in your submission email, you can increase your chances of getting a positive response from journal editors.

So, if you’re ready to take your career to the next level, let’s dive in and explore the paper submission email samples we’ve put together for you!

The Best Structure for Paper Submission Email Sample

Submitting a paper can be an exciting and nerve-wracking experience. To make the process smoother, it’s crucial to follow the best structure for paper submission email sample. In this guide, we’ll discuss the key elements of a successful submission email according to Tim Ferriss, a renowned author and public speaker known for his productivity and efficiency hacks.

The key to crafting a successful paper submission email lies in clarity, brevity, and professionalism. Tim Ferriss suggests that the email should have a simple and straightforward structure that includes the following elements:

Subject Line

The subject line should be precise and straightforward and should reflect the content of the email. It should mention the title of the paper and the nature of the submission. For example, “Submission: Title of the paper” or “Research article submission: Title of the paper.”


The greeting should be formal and respectful. If you’re addressing someone, use their title and name. Alternatively, you can use “Dear Sir/Madam” or “To Whom It May Concern.”


The introduction should briefly state the purpose of the email. Mention the title of the paper, the journal or conference it’s being submitted to, and any other relevant details, such as the submission deadline.


The body of the email should include the main content of the submission. Start with a brief summary of the paper and its key findings. You should also include the methodology, results, and conclusion in a concise manner. If the submission has any supporting materials, such as graphs or tables, mention them in the email and attach them to the email as separate files.


The closing should be professional and polite. Thank the recipient for their time and consideration and mention that you would be happy to answer any questions or provide any further information if needed. Include your contact information, such as your email or phone number, in the email signature.


End the email with a professional signature that includes your name, position, affiliation, and contact information such as phone number and email.

In conclusion, following a simple and straightforward structure can make all the difference when submitting a research paper. By incorporating these elements, you’ll ensure that your paper submission email is professional, effective, and well-received. Remember, a professional and well-crafted email can make all the difference, and Tim Ferriss offers an excellent roadmap for success.

Submission of Research Paper

Submission of Research Paper to the Journal of Scientific Research

Dear Editor,

I am writing to submit my research paper “The Impact of Climate Change on Agriculture” for your consideration. This paper aims to investigate the effects of climate change on crop growth and productivity. The findings of this study could be of great interest to your readership, as it addresses a topic of significant global concern.

The paper presents a comprehensive overview of the current science on climate change and agriculture, and demonstrates the need to take action to mitigate the negative effects of climate change on crop productivity. I have worked hard to ensure that my writing is accessible to a broad audience, while still maintaining scientific rigor and accuracy. I hope that you find my paper to be of interest and I would be honored if you were to publish it in the Journal of Scientific Research.

Thank you for considering my paper for publication in your esteemed journal. I look forward to hearing from you soon.

Best regards,

John Doe

Submission of Thesis

Submission of Master’s Thesis to the Graduate School

Dear Sir/Madam,

I am pleased to submit my Master’s thesis entitled “The Effects of Social Media on Youth Development” for your review. This study examines the impact of social media on the psychological, sociological, and educational development of young adults. It is my hope that this research will help inform future policies and interventions that address the negative impacts of social media use among youth populations.

The thesis is based on rigorous research and data analysis, and presents a balanced approach to the complex issues related to social media use among young adults. I have worked hard to make sure that my writing is clear and concise, and that the research findings are explained in a manner that is accessible to all readers.

I hope that you find this thesis to be of interest and I look forward to hearing your feedback and suggestions. Thank you for considering my submission.


Jane Smith

Submission of Manuscript

Submission of Fiction Manuscript to Publishing House

Dear Editor,

I am honored to submit my manuscript, “The Last Dance,” for your consideration. The novel tells the story of two lovers who meet during the tumultuous times of World War II and must navigate the challenges of a world torn apart by conflict. Through their journey, the characters grapple with themes of love, loss, and the human spirit.

I believe that my manuscript would be an excellent fit for your publishing house, as it aligns with many of the themes and genres that you typically publish. I have taken great care to craft a work that is both entertaining and thought-provoking, weaving together historical events and fictional characters in a way that is authentic and engaging.

Thank you for considering my work. I look forward to hearing from you soon.

Best regards,

John Smith

Submission of Conference Paper

Submission of Paper for Presentation at the International Conference on Education

Dear Conference Chair,

I am excited to submit my paper, “Teaching Critical Thinking Skills in Higher Education,” for presentation at the upcoming International Conference on Education. This paper aims to explore the best practices for teaching critical thinking skills in post-secondary education settings, and to identify the factors that contribute to successful implementation of these practices.

The paper is based on extensive research and data analysis, and presents a comprehensive overview of the current literature on critical thinking pedagogy. I believe that the findings presented in this study could be of great interest to conference attendees, as they address a topic that is of high relevance to educators and education researchers in all disciplines.

Thank you for considering my paper for presentation at the conference. I look forward to the opportunity to share my research and exchange ideas with other scholars at the event.

Warm regards,

Jane Doe

Submission of Resume and Cover Letter

Application for Marketing Manager Position at XYZ Corporation

Dear Hiring Manager,

I am writing to express my interest in the Marketing Manager position at XYZ Corporation. As an experienced marketer with a proven track record of success, I believe that I would be a valuable addition to your team.

Enclosed, please find my resume and cover letter, which detail my qualifications and experience in greater detail. Throughout my career, I have demonstrated the ability to develop and execute successful marketing campaigns, manage budgets and timelines, and lead teams to achieve business objectives. I am confident that my skills and experience would be a great asset to your organization.

I would welcome the opportunity to discuss my candidacy further with you and to answer any questions that you may have. Thank you for your consideration of my application. I look forward to hearing from you soon.


John Doe

Submission of Recommendation Letter

Recommendation for Graduate School Admission for Jane Smith

Dear Admissions Committee,

I am writing to strongly recommend Jane Smith for admission to your graduate program in Education. I have had the privilege of working with Jane for the past two years as her supervisor at ABC University, and I can attest to her exceptional academic ability, work ethic, and personal character.

In her time at ABC University, Jane has demonstrated a passion for education and a deep commitment to academic excellence. She consistently goes above and beyond in her coursework and research projects, producing work that is both insightful and innovative. Additionally, she is a supportive and collaborative member of our academic community, always willing to lend her expertise and knowledge to her colleagues and peers.

I believe that Jane would be an excellent fit for your graduate program, and that she would make a significant and positive contribution to your academic community. I wholeheartedly endorse her application for admission and strongly urge you to consider her for the program.

Thank you for your consideration of my recommendation. Please do not hesitate to contact me if you have any questions or if I can provide any further information.

Best regards,

John Smith

Submission of Petition

Petition for Additional Study Space on Campus

Dear University Administrators,

I am writing to submit a petition on behalf of the student body, requesting that additional study space be provided on campus. As you are well aware, the existing facilities are often overcrowded and inadequate to meet the needs of students during peak study periods.

We believe that having adequate study space is essential to student success, and that increasing the number of available spaces would greatly benefit the academic community. We respectfully request that you consider our petition and take action to address this pressing issue. We have included the signatures of over 500 students in support of this petition, which we hope will demonstrate the depth and seriousness of our concern.

Thank you for your attention to this matter. We look forward to hearing feedback and updates regarding our petition.


Jane Doe

President of the Student Council

Paper Submission Email Sample Tips

Paper submission can be a nerve-wracking process. It’s important to make sure you present your work in the best possible way. To help you out, we’ve put together some tips to keep in mind when submitting your paper via email.

1. Know the Submission Guidelines

Before even starting your paper, make sure you read and understand the submission guidelines. This will save you a lot of time and energy in the long run. Familiarize yourself with the requirements and formatting expectations, such as the use of fonts and spacing. It’s crucial to submit your paper correctly with all the necessary attachments and documents.

2. Check and Double-Check

Before hitting send on your email, go through your paper with a fine-tooth comb. Check for typos, grammatical errors, formatting, and make sure your work is plagiarism-free. It’s a good idea to have someone else look over your work as well to catch any mistakes you may have missed. A polished, well-written paper will increase your chances of acceptance.

3. Keep the email Clear and Concise

When you’re ready to send your email, make sure to keep it simple and to the point. Include a subject line that clearly indicates the purpose of your email, such as “Paper Submission for [Journal Name].” In the body of the email, introduce yourself briefly and attach your paper and any relevant documents. Avoid bombarding the recipient with too much information or irrelevant details. Provide your contact information in case they have any questions or need to get in touch with you.

4. Be Professional

Remember that you are presenting yourself as well as your paper. Be professional, polite, and use appropriate language. Address the recipient respectfully, and thank them for their time and consideration. Avoid using emojis, slang, or overly casual language in your email. Doing so may give the impression that you don’t take your work or the submission process seriously.

5. Follow Up

If you haven’t heard back from the recipient after submitting your paper, it’s okay to follow up politely after a suitable interval of time. This shows that you’re still interested in your paper and care about the outcome. If you don’t hear back after one or two follow-ups, however, it’s time to move on and look for other avenues to present your work.

By following these tips, you can increase your chances of getting your paper accepted and demonstrate your professionalism and dedication to your work and the submission process.

FAQs Related to Paper Submission Email Sample

What should be included in the subject line when submitting a paper?

The subject line should include the title of your paper and the name of the journal you are submitting to.

How should I address the email when submitting a paper?

You should address the email to the editor-in-chief or managing editor of the journal you are submitting to.

What should be included in the body of the email when submitting a paper?

The body of the email should include a brief introduction, a statement of the purpose of your paper, and a summary of your findings.

How should I format my paper when submitting it?

You should follow the guidelines provided by the journal for formatting your paper, including font size, margins, and citation style.

Should I include a cover letter when submitting a paper?

Yes, you should include a brief cover letter introducing yourself and explaining why your paper is a good fit for the journal.

How can I ensure that my paper is not rejected for formatting errors?

You should carefully review the guidelines provided by the journal for formatting your paper and follow them closely. You may also consider using a professional editing service to review your paper before submitting it.

What is the typical turnaround time for a decision on a submitted paper?

The turnaround time can vary depending on the journal and the number of submissions they receive. However, you can generally expect to receive a decision within a few weeks to a few months.

Should I follow up with the journal after submitting my paper?

You may consider following up with the journal after a few weeks to ensure that your submission was received and is being reviewed. However, be sure to follow any guidelines provided by the journal for follow-up communication.

What should I do if my paper is rejected?

If your paper is rejected, you may consider resubmitting it to a different journal or revising it based on the feedback provided by the journal.

Thanks for reading! Come back soon

We hope this paper submission email sample has been helpful for you. Remember that clear and concise communication is key when submitting your paper, so take your time and make sure you follow the guidelines provided by the journal. If you have any doubts, don’t hesitate to contact the editor for clarification. We wish you the best of luck with your submission and hope you’ll visit us again soon for more tips and advice on academic writing. Happy writing!