A Comprehensive Guide to Crafting a Perfect Pre Wedding Email to Guests Sample

Are you planning your wedding day and have found yourself wondering where to start? Don’t worry, many couples have gone through this same process. One important step to consider is sending out a pre wedding email to guests to get them excited and informed for your big day. To help you get started, we have provided a sample pre wedding email that you can use as is or customize to fit your unique celebration. By providing your guests with important details and a warm greeting, you can make them feel like valued and cherished attendees on your special day. So take a look at our samples and get started on sending that perfect pre-wedding email to your guests.

The Ultimate Guide to Creating the Perfect Pre-Wedding Email for Guests

As your big day approaches, it is important to keep your guests informed and excited about the upcoming celebration. One of the best ways to do this is by sending a pre-wedding email to all of your invited guests. A well-crafted pre-wedding email can ensure that your guests are prepared and informed about the wedding details and feel welcomed as they arrive for your special day. Here are some tips on how to structure the perfect pre-wedding email.

1. Personalized greetings

When crafting your pre-wedding email, it is important to start with a personalized greeting for your guests. Begin with a simple greeting, such as “Hi” or “Hello,” followed by each guest’s name. This shows that you took the time to acknowledge them and that you value their presence at your wedding.

2. Introduce the wedding venue and start time

Next, introduce the wedding venue and start time. Provide clear directions and any necessary parking details. Be sure to also mention any specific dress codes or guidelines, such as attire for a beach wedding. This information should help guests feel confident and prepared for the upcoming celebration.

3. Outline the ceremony order

Provide an overview of the wedding ceremony order. This should include any readings or ritual elements included in the ceremony. Including this information in your pre-wedding email will help guide guests and contribute to their understanding and enjoyment of the ceremony.

4. Detail reception events

Once the ceremony has concluded, the reception events will begin. Mention any significant activities, such as dance performances, speeches, or musical acts. Provide information about the reception food and drinks available, and any other enjoyment opportunities guests can anticipate. This information should generate excitement and anticipation for the reception events ahead.

5. Mention gift guidelines

It is especially important to mention any specific gift guidelines for the wedding. This might include instructions on where to send gifts, what registry to use, or any stipulations for your favorite charity donations. Be clear and precise on how to make gifts to provide clarity and avoid confusion for guests.

6. Closing Message

Finally, wrap up with a heartfelt thank you. Express your gratitude for their attendance and their support throughout your relationship. Include any last-minute details, such as how to contact you or your wedding planner in case of questions.

With these tips in mind, you can create the perfect pre-wedding email, keeping your guests in-the-loop, excited, and informed. Congratulations on your big day, and best of luck to you and your guests!

Pre Wedding Email to Guests Sample: RSVP Reminder

Dear [Guest Name],

We hope this email finds you well! Our wedding day is approaching, and we are getting more excited by the minute. We are writing to remind you to RSVP as soon as possible for our special day because we need to give our vendors a final headcount soon.

We understand that life can be hectic, and it might slip your mind, so we wanted to send out a friendly reminder. If you have already RSVP’d, please disregard this message. If you haven’t, kindly head over to the RSVP page using the link in your email and let us know if you’ll be able to attend.

Thank you for being part of our lives. We can’t wait to share this day with you!

Warm regards,

[Bride & Groom Name]

Pre Wedding Email to Guests Sample: Dress Code

Hey [Guest Name],

We hope this email finds you well and that you’re looking forward to our big day as much as we are. We are reaching out to give you some information on the dress code for our wedding.

Our wedding is a black-tie affair, and we kindly request that everyone comes in formal attire. If you’re unsure what to wear, a quick Google search will provide guidance, but we recommend a tux or a long gown for the ladies.

We want everyone to feel confident and comfortable, so please let us know if you have any questions or concerns. We can’t wait to see you on the big day!


[Bride & Groom Name]

Pre Wedding Email to Guests Sample: Accommodation Recommendations

Dear [Guest Name],

We hope that you’re doing well. We are getting excited about our upcoming wedding and wanted to provide you with information about recommended nearby accommodations.

We have reserved a block of rooms at the [Hotel Name], which we highly recommend because of its proximity and convenience. The hotel is offering a special rate for our guests, so make sure to mention our names when making the reservation to receive the discounted price.

If you prefer to stay elsewhere, we recommend checking out [Other Hotels Names] for alternative accommodations.

We can’t wait to see you and celebrate our big day!


[Bride & Groom Name]

Pre Wedding Email to Guests Sample: Transportation Information

Hello [Guest Name],

We hope this message finds you well. We want to make sure you have all the necessary information to join us on our special day.

In case you need transportation to the venue, we would like to recommend using a local taxi or rideshare service such as Uber or Lyft. The pickup location is [Location Name] and the dropoff location is [Venue Name].

During the reception, we will provide shuttle services to take guests back to their accommodations. If you prefer any other transportation, kindly let us know, and we will do our best to provide you with the necessary information.

Thank you for your participation! We can’t wait to celebrate with you!


[Bride & Groom Name]

Pre Wedding Email to Guests Sample: Ceremony Details

Hi [Guest Name],

We hope that this email finds you doing well. We are delighted that you will be joining us at our wedding ceremony. We kindly want to advise you of the essential details that you need to know beforehand.

The ceremony will be held at [Location Name], which is among the most stunning venues in the area. We recommend arriving at least 30 minutes before the start time of the ceremony, so you have enough time to park, locate your seat, and settle in. Please note that the dress code is formal, and the color scheme is black and white.

After the ceremony, there will be a cocktail hour, followed by a reception at [Venue Name]. We encourage you to have fun and celebrate with us!

Thank you for your presence and being a significant part of our wedding.

With love,

[Bride & Groom Name]

Pre Wedding Email to Guests Sample: Registry Information

Hello [Guest Name],

We hope you’re having a good day. In the run-up to our wedding day, we’ve received multiple questions about our registry from our guests. That’s why we wanted to provide you with all the necessary information in one place.

We have created a wedding registry where you can find the list of items we would love to have as part of our new life together. You can access our registry at [Registry Link]. We appreciate anything you can do to support and celebrate our new adventure together, no matter how big or small — your love and friendship are the most valuable gifts.

We can’t wait to see you on our wedding day and celebrate with you. Thank you very much!

Wishing you the best,

[Bride & Groom Name]

Pre Wedding Email to Guests Sample: COVID-19 Safety Guidelines

Dear [Guest Name],

We’re excited to celebrate our wedding day with you, and we want to make sure everyone stays safe and healthy. That’s why we wanted to take a moment to share some information about COVID-19 guidelines and precautions we’ll be taking.

We understand that these are uncertain times, but we assure you that we are taking every precaution to ensure everyone’s safety and comply with local guidelines. We recommend that all guests follow CDC guidelines leading up to the wedding day and, if you are not feeling well, please stay home and help us keep everyone safe.

We will be providing hand sanitizers, masks, and other protective equipment throughout the day, and kindly ask that you wear it as appropriate. Moreover, we will remind guests to social distance and respect each other’s health throughout the celebration.

Thank you for understanding and we can’t wait to celebrate with you!


[Bride & Groom Name]

Tips for Writing Pre-Wedding Email to Guests

1. Start With a Personal Greeting: Your guests will appreciate a personal touch in the email, so make sure to address them by name and mention how excited you are to have them attend your wedding.

2. Provide Key Details: Your pre-wedding email should include all key details about the event, such as the date, time, location, dress code, and any additional information they may need to know. Consider creating a separate document or link to a wedding website with detailed information for guests to access.

3. Share Your Love Story: A pre-wedding email is a great opportunity to share your love story with guests and make them feel more connected to your relationship. You can include details about how you met, engagement story, or even fun facts about your relationship.

4. Offer Transportation and Accommodation Suggestions: If you have guests traveling from out of town or even abroad, it’s important to provide suggestions and options for transportation and accommodation. This will help them feel more comfortable and taken care of during their stay.

5. Request RSVPs: Encourage guests to RSVP by including a link to your wedding website or email address where they can respond. It’s important to have accurate numbers for catering, seating arrangements, and other logistical aspects of the wedding.

6. Provide Contact Information: Make sure to provide a way for guests to contact you or someone in the wedding party in case they have any questions or concerns. This can be a phone number, email address, or even a designated contact person for the wedding.

7. Express Your Gratitude: End the email by expressing your gratitude for their attendance and support. Let them know how much you appreciate their presence on your special day.

In summary, a pre-wedding email should be personal, informative, and express gratitude to guests. By following these tips, you can create a memorable and enjoyable pre-wedding experience for your guests.

Pre Wedding Email to Guests Sample FAQs

What is a pre wedding email?

A pre wedding email is a digital message sent to guests who are invited to a wedding. It typically provides information about the event, such as the date, time, location, dress code, gift registry, and any other pertinent details.

When should I send out my pre wedding email?

It is recommended to send out your pre wedding email to guests 2-3 months before the wedding date. This gives guests enough time to plan their travel arrangements and prepare for the wedding.

What information should be included in my pre wedding email?

Your pre wedding email should include all important details related to the wedding, such as the date, time, location, dress code, gift registry, and any other pertinent information that guests need to know. You may also want to provide directions or a map to the venue, and include information about nearby accommodations or transportation options.

Can I send a pre wedding email instead of a physical invitation?

While it is becoming more common to send digital invitations, a pre wedding email is not typically meant to replace a physical invitation. Instead, it is meant to supplement the invitation and provide additional details and information for guests.

Can I include my wedding website in my pre wedding email?

Absolutely! Your wedding website is a great resource for guests to find all the information they need about your wedding. Be sure to include the website link in your pre wedding email so guests can easily access it.

What information should I include about gift giving in my pre wedding email?

You may want to include a link to your wedding registry in your pre wedding email, as well as any special instructions for gift giving, such as whether you prefer cash or a particular type of gift.

Should I include information about the wedding rehearsal in my pre wedding email?

If you are hosting a wedding rehearsal dinner or event, it is a good idea to include the date, time, and location of this event in your pre wedding email.

Can I send a pre wedding email to guests who have already RSVP’d?

Yes! A pre wedding email can be sent to all guests, regardless of whether they have already RSVP’d or not. It is a good opportunity to provide additional details and answer any questions guests may have.

Can I include a personal message in my pre wedding email?

Of course! A pre wedding email is a great opportunity to express gratitude and excitement to your guests. You may also want to share a personal message or story about your relationship or the wedding planning process.

Happy Wedding Planning!

We hope this sample pre wedding email helps make your guest list communication a breeze. Remember, keep it casual, informative, and personal. With these elements, your guests will feel special and excited for your big day. Thanks for reading, and be sure to visit us again for more wedding planning inspiration and tips!