How to Quit Email: A Sample Guide to Quitting Email for Good

Are you tired of feeling like a slave to your inbox? Do you often find yourself buried under a mountain of emails, struggling to keep up with the constant flow of messages? If so, it may be time to consider quitting email altogether.

Now, before you dismiss this idea as crazy or unrealistic, hear me out. Many successful people have already made the choice to quit email in order to free up their time and improve their productivity. And with the rise of alternative communication methods like instant messaging and social media, it’s becoming easier than ever to stay connected without relying on email.

If you’re still not convinced, don’t worry – you don’t have to take my word for it. There are plenty of quitting email samples and templates available online that you can use as a starting point to customize your own message. From short and sweet to more detailed explanations, you can find examples that will fit your style and needs.

So if you’re ready to take control of your inbox and reclaim your time, consider joining the growing number of people who are quitting email. With the right tools and mindset, you can make the transition smoothly and see all the benefits that come with freeing yourself from the endless cycle of email.

The Best Structure for Quitting Email: Breaking It Down

If you’ve decided to quit email, congratulations – you’ve taken a huge step to improving your productivity and removing unnecessary distractions. However, quitting email isn’t as simple as just shutting down your account. It requires a careful and deliberate approach. In this article, we’ll break down the best structure for quitting email, so you can make the transition as smooth as possible.

The first step in quitting email is deciding on your transition plan. This means figuring out how you’ll communicate with others after you’ve shut down your email. Will you use a messaging app such as Slack, or a project management tool such as Asana? Will you rely on phone calls or face-to-face conversations? Once you’ve decided on your new communication channels, make sure all relevant parties are aware of the change before you make the switch.

Next, set a timeline for quitting email. This doesn’t mean you have to go cold turkey right away – in fact, it’s best to ease into the transition. Start by checking your email only once or twice a day, rather than constantly throughout the day. As you become more comfortable with this reduced frequency, work towards checking it only once a week. Set a final date for when you’ll shut down your email, and give yourself enough time to make the transition.

When it comes time to shut down your email, make sure you’ve taken care of any loose ends. This means forwarding any important emails to your new communication channels, and letting relevant parties know how to contact you moving forward. Deleting your email account may seem final, but there will inevitably be messages that come in after you’ve made the switch, so it’s important to have a plan in place for handling these.

Finally, stick to your new communication channels. This means disciplining yourself to not check your email, even if you’re tempted. Make it clear to others that you’re no longer using email, and encourage them to contact you through your new channels. Over time, you’ll find that you’re able to communicate more efficiently and effectively, without the constant distraction of email.

In conclusion, quitting email requires careful planning, discipline, and a willingness to adapt to new communication channels. By setting a transition plan, easing into the change, wrapping up loose ends, and sticking to your new channels, you’ll be able to successfully quit email and reclaim your productivity.

Seven Quitting Email Samples

Resignation due to Family Reasons


It is with a heavy heart that I must submit my resignation due to unforeseen family commitments that require my full attention. My family and I have decided it would be best if I could be closer to home and offer more support in the coming months.

Please accept my sincere apologies for the inconvenience this may cause, and I hope this will not disrupt the company’s operations significantly. I am more than willing to help transition my work to a colleague and ensure that no projects are left in the lurch; however, if there’s anything else you require from me, please let me know.

Thank you and warm regards,

[Your name]

Resignation due to Medical Reasons

Dear [Manager name],

It is with great sadness that I must submit my resignation due to unexpected health issues that require significant medical attention and long-term recovery time. I am grateful for the opportunities to work with such talented colleagues but must prioritize my health and wellbeing at this moment.

I would like to thank you for your understanding during what has been an incredibly stressful time, especially with the ongoing pandemic. I wish the company all the very best for its future endeavors.


[Your name]

Resignation due to Relocation

Dear [Manager name],

I hope this email finds you well. I am writing to inform you that I have made the difficult decision to resign from my current position at [Company name], effective from [resignation date]. As my family and I are moving out of the area, I will be unable to continue working with the company based on the original agreement.

I would be more than happy to help with the transition of my work to another colleague and ensure a seamless transfer of tasks. Please let me know if there is anything I can do to make this process smoother.

Thank you for your time and understanding throughout my time at [Company Name]. It was an honor to be a part of such a fantastic organization and learn from working with such great coworkers.


[Your name]

Resignation due to Another Job Offer

Dear [Manager name],

I am writing to inform you of my resignation from my current position at [Company Name] since I have recently been offered a new position. Unfortunately, this decision was not an easy one to make, but I was excited about the opportunity and potential growth within the new role.

I am grateful to the company for supporting me throughout the years and providing opportunities for me to learn and grow. I will be happy to assist in the transition in any way I can before my last day at the company.

Thank you and all the best,

[Your name]

Resignation due to Unhealthy/inhospitable Work Environment

Dear [Manager name],

I hope this email finds you well. After careful consideration and having given significant thought to my experiences with the company, I must resign from my current position due to the hostile and unhealthy workplace environment that I have endured. Despite numerous attempts to address and resolve these issues through dialogue and communication, I feel I have been unable to receive the necessary support to make a positive change.

Please consider this an official resignation from [Company Name], effective immediately. If you have any further questions or need any information or assistance, please let me know. I appreciate your understanding during this difficult time and hope that you find ways to address the workplace environment’s problems.


[Your name]

Resignation due to Career Change/Personal Growth

Dear [Manager name],

It is with conflicted emotions that I submit my resignation from [Company Name]. I have been fortunate to work and grow within the organization, but I have determined that it is time to pursue other opportunities aligned with my personal and career growth goals.

I appreciate your support and understanding during my time at the company, and I will assure a seamless handover of my remaining work to a colleague before my last day of work.

Thank you and all the best,

[Your name]

Resignation due to Remuneration

To whom it may concern,

I am writing to inform you of my resignation as [Job Title] at [Company Name]. Unfortunately, my decision has been influenced by remuneration concerns, which I had hoped would have been resolved during our previous conversations, but it appears this has not been possible.

Please accept my most sincere apologies for any inconvenience caused and note that I will remain available to assist in any way to facilitate the transition of my work to another colleague.

Thank you for the opportunity to work with such a wonderful team. It has been an excellent and educational experience, and I will cherish the skills and knowledge I have gained while working at [Company Name].

Best Regards

[Your name]

Tips for Quitting Email

It’s no secret that email can be overwhelming and time-consuming. If you’re looking to minimize your email usage, here are some tips to keep in mind:

  • Set designated email times: Don’t check your email constantly throughout the day. Instead, set specific times during the day when you will check and respond to emails. This will help you stay focused on other tasks and prevent email from becoming a distraction.
  • Unsubscribe from irrelevant emails: If you find yourself constantly deleting or ignoring certain types of emails, unsubscribe from them. This will not only reduce the number of emails you receive, but it will also help you stay focused on the important ones.
  • Use alternative communication methods: Not all communication needs to happen via email. Try using instant messaging, phone calls, or face-to-face conversations when possible. This can be more efficient and effective for certain types of communication.
  • Utilize filters and labels: Most email providers have filters and labels that can help you categorize and prioritize your emails. Set up filters to automatically sort emails into categories such as “urgent,” “important,” or “low priority.”
  • Limit your response time: Don’t feel like you need to respond to emails immediately. Set a time limit for yourself (such as within 24 hours) to respond to emails. This will help prevent email from taking over your entire day.
  • Declutter your inbox: Take the time to clean up your inbox and archive or delete old emails. A cluttered inbox can be overwhelming and make it difficult to find important emails when you need them.
  • Delegate responsibility: If you’re receiving emails that can be better handled by someone else on your team, delegate the responsibility to that person. This will not only reduce your email load, but it will also allow others to take ownership of certain tasks.

By implementing these tips, you can reduce your email usage and increase your productivity and focus throughout the day.

Quitting Email FAQs

What does quitting email mean?

Quitting email means to stop using emails as a means of communication in your personal or professional life.

Why should I quit email?

Quitting email can help you reduce stress and improve your productivity by avoiding information overload, constant notifications, and distractions. It can also help you focus on building more meaningful relationships by prioritizing face-to-face or voice-to-voice communication.

Is it possible to quit email completely?

While quitting email completely may not be practical for everyone, it is possible to significantly reduce your email usage and adopt other communication channels, such as phone, chat, or video calls.

What are some alternatives to email?

Some alternatives to email include instant messaging, project management tools, video conferencing, and social media platforms.

How can I transition away from email?

You can transition away from email by setting boundaries and communicating your preferences with your contacts. You can also use tools and apps that help you manage your communication channels and prioritize your tasks.

What are some downsides of quitting email?

Quitting email may not be suitable for all types of jobs or industries. It may also limit your ability to stay in touch with some contacts or miss out on important information that is only shared through email.

Is quitting email a good option for people with social anxiety?

Quitting email may help people with social anxiety reduce their anxiety levels by removing the pressure to respond to emails promptly or engage in written communication. However, it is important to consider alternative ways of communication that may still cause anxiety, such as phone or video calls.

Can quitting email improve work-life balance?

Yes, quitting email can help you achieve a better work-life balance by reducing the time you spend on work-related tasks outside of working hours and allowing you to disconnect and focus on your personal life.

How can I convince my boss or colleagues to try quitting email?

You can convince your boss or colleagues by highlighting the benefits of quitting email, such as reducing stress, increasing productivity, and improving collaboration. You can also suggest alternatives to emails and demonstrate how they can be more effective in achieving specific goals or tasks.

Time to Say Goodbye to Your Inbox

And that’s the end of our journey on quitting email! Congratulations on making the decision to declutter your life and finding new ways to communicate. We hope that the tips and tricks shared in this article help you in your quest to be more productive and less stressed. Remember, it’s never too late to take control of your inbox and take back your time. Thanks for reading, and please visit us again for more helpful articles!