Sample Email Asking Employees to Take Survey: Get Valuable Employee Feedback

Dear readers,

We all can agree that gaining feedback is essential in assessing how we are doing in our respective fields. Whether it is for a company or just an individual, feedback can help us improve and grow. This is why we are reaching out to you today to share a sample email that you can use to ask your employees to take a survey.

We know that sometimes it can be daunting to create an email from scratch, which is why we have compiled some sample emails that you can use and edit as needed. These emails have been tried and tested, so you can rest assured that they are effective in getting your employees’ attention and participation.

Through surveys, you can gain insights into the thoughts and opinions of your employees. This information can help you improve your company’s culture, identify areas for improvement, and develop solutions that can benefit everyone in the long run. It is a simple yet effective way to gain valuable feedback that you can use to make informed decisions.

So if you are ready to reach out to your employees and start the feedback-gathering process, take a look at our sample email templates. Edit them as needed, and get started on your survey today.


[Your name]

The Best Structure for Sample Email Asking Employees to Take Survey

Asking employees to take a survey can be a challenging task. They may feel skeptical or uninterested, especially if they have not been adequately informed about the purpose and significance of the survey. As a result, email communication is an excellent way to spread the word and motivate employees to participate in the survey.

To ensure that your email asking employees to take the survey does not go unnoticed, it is crucial to utilize a structured approach, particularly when it comes to the email’s content and design. A well-structured email will encourage employees to take the survey and improve the response rate. Here are some essential elements of a well-structured email:

Subject Line

The subject line of the email should be clear, concise, and attention-grabbing. It should clearly indicate what the email is about and why it’s important. A good subject line will make employees curious and prompt them to read the email.


Begin the email with a simple greeting and address the employees by their names. This will make them feel valued and appreciated. A friendly greeting can set the tone for the rest of the email and the upcoming survey.


The introduction should be brief and fulfill two objectives: first, explain why you are conducting the survey and second, establish the purpose of the survey. Adding context will lay the foundation for employees to understand why their responses are crucial and how they will benefit from their feedback.

Survey Details

After the introduction, explain the details of the survey. Provide information such as the survey’s duration, question types, and any incentives employees can receive. This approach will help employees understand and organize when and how they can take the survey.

Call to Action

Close the email with a clear and concise call to action, urging employees to take the survey. Creating urgency in the call to action may be beneficial in motivating employees to take quick action. Remember to also provide the link or the platform on which employees can take the survey.

In conclusion, a well-structured email can make a significant difference in motivating employees to participate in the survey. Creating a clear, concise, and engaging email will show employees that their feedback is essential and valued. So, plan your email and structure it with the employee’s interest and connection in mind, and make sure that it motivates them to complete the survey.

Sample Email Asking Employees to Take Survey for Employee Engagement

Greetings Team,

We’re conducting a survey to collect valuable feedback from our employees about their level of engagement with the company. It’s important for us to know how our employees feel about their work and what we can do to improve their overall experience.

Your input is crucial to helping us identify the areas in which we can improve, and we encourage you to share your honest thoughts so that we can create a better workplace for everyone here.

Please take a few minutes to fill out the survey attached to this email. It should only take about 10-15 minutes of your time, and we appreciate your participation.

Thank you in advance for your time and assistance.

Best regards,

The Management Team

Sample Email Asking Employees to Take Survey for Benefits Survey

Hello Everyone,

We’re conducting a survey to gather information on employee satisfaction with our current benefits package. Your participation is vital in helping us make decisions on future benefits package possibilities

We are eager to get your input about the benefits we offer and any suggestions you might have for improving them. Our goal is to ensure we offer benefits that are useful and meaningful to our employees

Please take a few minutes to complete the attached survey and provide us with your thoughts. The survey should only take about 15-20 minutes of your time and we would really appreciate your help.

Thank you for your participation


The HR team

Sample Email Asking Employees to Take Survey for Diversity and Inclusion

Dear Employees,

We want to make sure we have an inclusive and diverse workplace that recognizes and values all individuals, regardless of their race, gender, sexual orientation, disabilities, or other unique attributes.

To help us assess this, we’re conducting a company-wide diversity and inclusion survey, and we would like to ask for your participation.

Your participation is crucial in helping us establish and implement future diversity and inclusion initiatives. Also, your responses will be anonymous, which will enable us to gain valuable and honest feedback.

Please find attached the survey, and help us out by taking a few minutes to fill it out. We appreciate your cooperation and honesty.

Thank you in advance for your participation.


The Diversity and Inclusion Committee

Sample Email Asking Employees to Take Survey for Performance Evaluation

Hey Team,

It’s that time of the year again when we’re conducting our performance evaluation review, and we’re excited to hear your thoughts and feedback. We believe regularly gathering information about each employee’s performance helps us provide an overall excellent working experience that fits our employees and company’s objectives.

The performance evaluation is an important aspect of our compensation and promotion process. We want to recognize and reward your accomplishments, assist you in identifying areas for improvement, and provide you with the resources to achieve your goals.

Please complete the performance evaluation by the given deadline, we look forward to reading your responses.

Best regards,

The HR department

Sample Email Asking Employees to Take Survey for Customer Satisfaction

Hello Everyone,

We’re conducting a company-wide customer satisfaction survey to identify areas in which we can improve our customer service experience. The survey will help us better understand our customer’s position and the drivers of loyalty and satisfaction.

Please participate in this survey to help us serve our customers better. Your responses will be confidential and greatly appreciated.

Please complete the attached survey within the given deadlines. We look forward to your responses.

Thank you for your professionalism and participation.


The Customer Service Department

Sample Email Asking Employees to Take Survey for Training and Development

Dear Colleagues,

We are conducting a company-wide training and development survey to identify areas in which we can improve and identify effective training and development programs that help you grow and meet your career goals.

Please participate in this survey to help us deliver effective training, education, and growth paths. Your responses will be confidential and help guide the development of new and improved training programs that better meet your needs.

Please take a few minutes to complete the survey, it is greatly appreciated.

Thanks for your time and participation.


The Training and Development Team

Sample Email Asking Employees to Take Survey for COVID-19

Dear Employees,

We hope everyone is staying safe during this COVID-19 pandemic. To ensure the safety of our employees and customers, we are conducting a brief COVID-19 survey to determine how we are doing, what measures need to improve and what is working well.

Your participation in this survey is vital, as we always strive to create and maintain a safe and comfortable work environment. Your responses will guide our future strategy and decisions on COVID-19 safety protocols.

Please complete the survey, your input is highly appreciated.

Thanks for your help and cooperation during these challenging times.


The Management

How to Write a Compelling Email to Encourage Employees to Take a Survey

Conducting employee surveys is an essential part of modern business. But getting your employees to take the survey can sometimes be a challenge. Here are some tips to help you write a compelling email that encourages your employees to participate in your survey.

Be clear and concise

Start your email with a clear and concise message about why the survey is important and what the expected outcomes will be. Your employees need to understand why their participation matters. Clearly explain how the survey will help the company grow or change.

Use attention-grabbing subject lines

A well-crafted subject line can increase the chances of your email getting opened and read. Make the subject line short, catchy, and informative. Grab your employees’ attention and make them want to open the email. For example, use subjects like, “Your opinion is valued! Take part in our latest survey,” or “Help us improve our work environment- Take our survey now!”

Emphasize confidentiality

Employees may feel hesitant to participate in a survey if they fear their answers will be traced back to them. Address these concerns by emphasizing the confidentiality of their responses. Explain that their responses will remain anonymous, and the data will be used only for improving the company.

Offer incentives

Employee participation can often be boosted through incentivization. Consider offering incentives to employees who take part in the survey, such as extra vacation time, gift cards, or other perks. This can be an effective way to encourage more staff to participate, and it shows you value their time and opinions.

Make it easy

Create a user-friendly process to make it easy for employees to complete the survey. Provide clear instructions on how to access and respond to the survey. If possible, make the survey mobile-friendly for employees who prefer responding from their phones. Also, set a reasonable deadline for employees to complete the survey, and send out reminders as appropriate.

In conclusion, encouraging employees to participate in a survey can be challenging, but it’s crucial to get the relevant feedback needed to improve your business operations. By crafting a well-written email, you can increase your employee participation rate and gain valuable insights. Use these tips to make your next survey email more compelling.

FAQs for Sample Email Asking Employees to Take Survey

What is the purpose of the survey?

The survey aims to gather feedback from employees regarding their work experiences, company policies, and areas for improvement.

How long does the survey take to complete?

The estimated time to complete the survey is approximately 10-15 minutes.

Is the survey anonymous?

Yes, all responses are kept confidential and anonymous to encourage honest feedback.

Can I skip questions I don’t want to answer?

Although we encourage you to answer all questions, you may skip any questions you don’t feel comfortable answering.

What happens after I complete the survey?

All employee feedback will be analyzed to identify common themes and areas for improvement. The results will be shared with management to make informed decisions and implement changes.

When is the deadline to complete the survey?

The deadline to complete the survey will be communicated in the email.

How will I access the survey?

The survey link will be provided in the email invitation. Once you click the link, you will be directed to the survey.

What if I have technical difficulties accessing the survey?

Please reach out to the HR department for assistance if you encounter any technical difficulties. We will do our best to address the issues as quickly as possible.

Will I receive feedback on the survey results?

While individual responses will not be shared, we will provide overall feedback on the survey results and ensure that the necessary improvements are made based on the feedback received.

Thanks for your time!

We hope this article has been helpful for you in crafting a sample email to ask your employees to take a survey. Remember to communicate the importance of their feedback and be specific about how it will be used to improve the workplace. And of course, don’t forget to express your gratitude for their participation. Thanks for reading and be sure to visit us again for more practical tips and advice!