Are you struggling to land your dream job? Maybe you’ve hit a bit of a slump and you’re not sure how to gain momentum in your job search. Look no further, because I’ve got good news. The solution to your problem might be as simple as crafting an effective email to HR to send your resume.
In today’s job market, sending an email to HR may be the first step towards getting your foot in the door. So before you hit ‘send’, it’s important to know how to write an email that stands out from the crowd.
That’s why I’ve put together a sample email to HR for sending your resume – to help give you the best possible chance of getting noticed by potential employers. I understand that the process of writing an email can be daunting, which is why I’ve included an example of what your email could look like. Whether you’re a seasoned professional or just starting, you’ll find a range of sample emails to choose from.
What’s more, remember that these example emails are not set in stone. Feel free to edit them and tweak them to suit your particular needs. The ultimate goal is to make a lasting impression that will get you the interview you deserve.
So take the first step towards landing your dream job by checking out our sample email to HR for sending your resume. With these templates at your fingertips, you’ll be sending the perfect email to HR in no time.
The Ultimate Structure for a Killer Email to HR when Sending Your Resume
Writing a killer email to HR to accompany your resume for a job application is an art that can make all the difference in landing that dream job or being stuck in unemployment. You want to make sure that your email is not only polite and professional but also stands out from the hundreds of others sitting in the recruiter’s inbox. With the help of Tim Ferriss’s writing style, we’ve compiled the ultimate structure to make your email look like it’s coming straight from a Jedi Master.
Subject Line
The subject line is the first impression you make, and it’s crucial to nail this one. You can’t just write “My Resume” and hit send. Instead, you need to make it unique and memorable. Mention the job title you’re applying for and add a little something that stands out. Here’s an example: “Expert in Sales: Ready to Rock Your Company.” This subject line sets you apart and draws the recruiter’s attention to your email.
Opening Paragraph
The opening paragraph of your email needs to be strong and confident. Begin with a brief introduction and mention where you found the job posting. Then, get straight to the point and explain why you’re the best candidate for the job. Highlight your skills and qualifications related to the job posting. Make sure you highlight what makes you unique from all the other applicants. This paragraph should be kept short and sweet with no more than three sentences.
Middle Paragraph/Body
The middle paragraph or body of your email should be the longest and most convincing section. Here is where you should provide in-depth details about yourself. Mention how you can help the company achieve its goals. You can touch on your relevant experiences, notable projects, leadership skills, and passion. Make it clear that you’re a problem solver and how you can add value to the company. Mention a few accomplishments to validate your skills. Avoid using buzzwords and cliches at all costs. Instead, show some personality and use relevant examples to describe your accomplishments.
Closing Paragraph
Keep the closing paragraph short and formal. Express your enthusiasm about the job and the company and also mention when you would be available to follow up. Don’t forget to express your gratitude for the recruiter’s time and consideration.
Email Signature
The bottom part of your email is where you include your professional email signature. Include your full name, phone number, and professional email address.
By following this structure, you’ll make a killer email to HR that guarantees recruiter’s attention and maximizes your chances of getting that job you’ve been dreaming of.
Sample Email to HR to Apply for a Job
Application for the [Position] role
Dear HR Team,
I hope this email finds you well. I am excited to apply for the [Position] role that you currently have available at [Company Name]. My experience and skills align perfectly with the job requirements, and I am excited to submit my application.
In my previous roles at [Previous Company], I developed strong skills in [Skill 1], [Skill 2], and [Skill 3]. I believe these skills will enable me to excel in the [Position] position at [Company Name]. Additionally, I possess excellent communication skills, am a quick learner and a team player. I am confident that I would be an excellent addition to your team.
Thank you for your time and consideration. I look forward to hearing back from you.
Sincerely,
[Your Name]
Sample Email to HR to Follow Up on a Job Application
Follow Up on Application for the [Position] role
Dear HR Team,
I hope this email finds you well. I recently applied for the [Position] role that you currently have available at [Company Name]. I wanted to follow up on the status of my application as I am very interested in this opportunity.
My experience and skills align well with the job requirements, and I believe I would be an excellent fit for the role. I am excited about the possibility of joining your team and contributing to the success of [Company Name].
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample Email to HR for a Referral
Dear HR Team,
I hope this email finds you well. I have been following [Company Name] for some time now and am impressed with the company’s growth and success. I am writing to request a referral for the [Position] role that you currently have available.
I have relevant experience and exceptional skills in [Skill 1], [Skill 2], and [Skill 3]. I believe these skills would make a significant contribution to the success of [Company Name]. I would be honored to have your referral for this role and look forward to hearing from you.
Thank you for your time and consideration.
Best regards,
[Your Name]
Sample Email to HR to Request Information
Inquiry for more information on [Company Name] and [Position] role
Dear HR Team,
I hope this email finds you well. I am writing in curiosity to inquire more about [Company Name] and the [Position] role that you currently have available.
I am very impressed with the company’s success and feel that my skills and experience would make a great contribution to your team. I would be very grateful for any additional information that you could provide about [Company Name], the role, and the company culture.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Sample Email to HR for a Networking Request
Networking Request for [Company Name]
Dear HR Team,
I hope this email finds you well. I am writing to request a networking opportunity with someone from [Company Name]. I am very impressed with the company’s success and would love to learn more about your work environment and culture.
I understand that the current situation with COVID-19 might make it difficult to meet in person, but any opportunity to connect virtually would be greatly appreciated.
Thank you for your time and consideration. I look forward to hearing back from you.
Best regards,
[Your Name]
Sample Email to HR for a Thank You Note
Thank You Note for [Interviewer’s Name]
Dear HR Team,
I hope this email finds you well. I wanted to take a moment to express my gratitude for the time that [Interviewer’s Name] took to speak with me about the [Position] role at [Company Name]. I truly appreciate the time that you took to share information about your company, culture and job description.
I feel that the information you shared has helped me to better determine if this role in [Company Name] is a good fit for my career goals. Thank you again for the opportunity to learn more about this exciting opportunity.
Best regards,
[Your Name]
Sample Email to HR for a Cover Letter
Cover Letter for [Position] role at [Company Name]
Dear HR Team,
I hope this email finds you well. Please find attached my cover letter in response to the [Position] role that you currently have available at [Company Name].
My experience and skills align well with the job requirements, and I believe that I would be a great asset to your team. I am excited about the opportunity to contribute to your company’s growth and success.
Thank you for your consideration. I look forward to hearing back from you.
Sincerely,
[Your Name]
Tips for Writing a Professional Email to HR for Sending Resume
When sending your resume to Human Resources through email, it is important to write a professional email that will stand out and make a positive impression. Here are some tips to keep in mind:
Use a clear and concise subject line: Your subject line should clearly state the purpose of your email. For example, “Job Application for Marketing Manager Position” or “Resume Submission for Sales Associate Role.”
Address the hiring manager or recruiter by name: If possible, find out the name of the person who will be receiving your email and address them by name. This shows that you have done your research and are taking the time to personalize your communication.
Introduce yourself and your purpose: In the body of your email, briefly introduce yourself and your purpose for emailing. State the position you are applying for and how you found out about it.
Attach your resume and cover letter: Make sure to attach your resume and cover letter to the email in PDF format, unless a different format is requested.
Proofread for errors: Before hitting send, carefully proofread your email for any spelling or grammar errors. Use a tool like Grammarly to catch any mistakes.
Follow up politely: If you don’t hear back after a week or two, follow up politely to inquire about the status of your application.
By following these tips, you can increase your chances of getting noticed by the HR department and landing your dream job.
FAQs about Sample Email to HR for Sending Resume
What should I include in the subject line of the email?
Include your name, position you’re applying for, and any reference numbers provided in job postings. This helps the HR know what your email is about.
How should I address the HR team in the email?
You can address them as “Dear HR Team,” or if you know the name of the HR person, use their name followed by a colon. For instance, “Dear Jane:.”
What should I write in the body of the email?
In the body of your email, provide a brief introduction, mention the position you’re applying for and how you discovered the job posting. Also, attach your resume along with your cover letter to the email.
Should I attach a cover letter with the email?
Yes, you should attach a separate cover letter to the email. It will help the HR understand why you are applying for this position and highlight your relevant experiences.
What should my email signature include?
Your signature should include your full name, contact number, and your professional social media links along with your email address. It makes it easy for the HR to contact you.
When is the best time to send my email to HR?
The best time to send your email is between 10 AM to 12 PM or 2 PM to 4 PM on weekdays. Avoid sending emails during weekends or holidays.
How long should my email be?
Your email should be brief but informative. It should contain a few paragraphs detailing your experience and qualifications. Keep it to two or three short paragraphs.
Is it necessary to follow up after sending my resume?
Yes, it is essential to follow up after sending your resume. Wait for at least five business days and then politely follow up with an email or phone call to see if there’s an update or feedback.
What kind of email format should I use?
You can use a simple and professional email format. Use a clear subject line, proper salutation, concise body section, and professional closing with your signature. Use plain text rather than different fonts, colors, and graphics.
Thanks for reading!
I hope this sample email to HR for sending resume has been helpful to you. Remember to update your resume regularly and customize it for each position you apply for. Don’t be afraid to showcase your skills and accomplishments in your cover letter as well. And if you need any more job search tips or advice, feel free to visit our website again. Best of luck in your job search!