Sample Open Enrollment Email to Employees: Tips and Template

Attention all employees! It’s that time of year again – open enrollment season is upon us. I know, I know, it may not be the most exciting news you’ve heard recently. But before you click away, hear me out. This is your chance to take control of your benefits package and ensure that you’re covered in the way that best suits your needs. To make things even easier for you, we’ve put together a sample open enrollment email that you can use as a template to communicate with your employees about the upcoming enrollment opportunities.

You might be wondering why it’s so important to take advantage of open enrollment. Well, for starters, if you don’t make any changes to your benefits package, you’re stuck with whatever you had the previous year. And let’s face it – things can change quickly and unexpectedly. Maybe you started a new medication that isn’t covered under your current plan, or you’re planning on starting a family and want to make sure your maternity leave is covered. By reviewing your options during open enrollment, you can make sure you’re getting the coverage you need.

But we get it – navigating the world of benefits can be confusing and overwhelming. That’s why we’ve created this sample open enrollment email, which you can customize to fit the needs of your company and employees. Whether you want to emphasize the importance of reviewing coverage options or walk your employees through the enrollment process step by step, we’ve got you covered.

So take a few moments to review the example email below, and feel free to make any edits you need to make it work for your company. We promise it’ll be worth your time in the long run!

[Insert Sample Open Enrollment Email Here]

The Best Structure for Your Open Enrollment Email to Employees

As the open enrollment season approaches, it’s important for employers to communicate effectively and clearly with their employees about the different healthcare options available to them. By crafting an effective open enrollment email, you can make sure that your employees are well-informed and equipped to make the best decisions for their health and wellbeing.

So, what should your open enrollment email include? Here’s a breakdown of the best structure to follow:

Start with a Personal Greeting

When drafting your open enrollment email, it’s important to start with a personal greeting that addresses your employees by name. This will help to establish a personal connection and make your message feel more impactful and meaningful.

Introduce the Open Enrollment Season

Next, you’ll want to introduce the open enrollment season and explain why it’s an important time for employees to review their healthcare options. You may want to highlight any changes to healthcare plans or benefits that are relevant to your employees.

Provide an Overview of Available Options

Once you’ve provided an introduction to the open enrollment season, it’s time to dive into the details of the healthcare options that are available to your employees. You may want to break down the different plans and benefits, including premiums, deductibles, and out-of-pocket costs. Make sure to be as thorough and clear as possible, and use plain language that is easy to understand.

Explain How to Enroll

After providing an overview of the available options, it’s important to explain how employees can enroll in the plan that is right for them. This may involve providing step-by-step instructions, as well as any relevant deadlines or other key details.

Provide Additional Resources

Finally, you should wrap up your open enrollment email by providing any additional resources that employees may find helpful as they navigate the process. This may include contact information for HR representatives, links to online resources, or helpful tips for choosing the right healthcare plan.

By following this structure for your open enrollment email, you can make sure that your employees are well-informed and equipped to make the best decisions for their health and wellbeing. Remember to be clear, concise, and engaging, and to provide as much relevant information as possible in a format that is easy to understand.

Sample Open Enrollment Email Templates

Open Enrollment for New Health Insurance Plan!

Dear Employees,

We are excited to announce the inclusion of a new health insurance plan in our open enrollment options. The new plan offers comprehensive coverage and is affordable. The plan covers pre-existing conditions, prescription drugs, and mental health. We understand the importance of good health and hope you take advantage of the new plan. Get enrolled today and secure the best coverage for you and your family.

If you have any questions or need assistance, please contact our HR department immediately.

Best regards!

Enroll Now and Get a Free Dental Check-up!

Hello Employees,

We are delighted to inform you that all employees who enroll in our dental insurance plan in the upcoming open enrollment season will receive a complimentary dental check-up. The check-up will ensure your teeth are healthy and will be performed by a professional dentist. This option is available for employees and their family members.

Don’t miss this opportunity to take advantage of this amazing offer. Ensuring dental health is important as it is directly linked to overall health. So, enroll today and experience the joy of a free dental check-up.


Open Enrollment Reminder: Save More with Our Flexible Spending Account!

Attention Employees,

This is a friendly reminder that our open enrollment season is approaching, and we encourage you to take advantage of the flexible spending account option. It is a pre-tax account where you can contribute funds to cover eligible expenses for healthcare, childcare, and dependent care. This option helps you lower your tax bills and maximize your savings.

Remember to enroll early to get the most out of the program. You have the chance to save hundreds or even thousands of dollars on eligible expenses. Don’t miss this opportunity. If you need assistance or have any questions, our HR department is here to help.

Warm regards!

Prepare for the Future with Our Retirement Plan

Hi Everyone,

We recognize the importance of long-term financial security and want to give you the opportunity to enroll in our retirement plan during this open enrollment season. Our plan offers special features such as tax deferral options and employer contributions. An investment in retirement means a secure financial future. Don’t miss this opportunity to secure your future.

Consult with your financial adviser and join the ranks of our employees who have already started saving. If you have any questions or need assistance, our HR team will be available to help you.


Open Enrollment for Short-Term and Long-Term Disability Insurance

Dear Valued Employees,

We are pleased to include short-term and long-term disability insurance options in our open enrollment benefits package. This plan covers a range of disabilities including mental and physical illness. In the unfortunate event of disability, it ensures employees receive financial stability and can help cover expenses.

We encourage you to enroll in this option during the open enrollment season. It’s crucial to prepare for unexpected situations and secure your future. If you have any questions or need support, please don’t hesitate to reach out to our HR department.

With best regards,

Open Enrollment Reminder: Life Insurance is Important!

Hello Team,

This is a gentle reminder that our open enrollment season is approaching and it is the perfect opportunity to enroll in our life insurance plan. In the event of an unfortunate situation, this plan ensures your family and loved ones receive financial security and stability. We are proud to offer life insurance at an affordable cost with exceptional coverage.

We encourage you to review the policies before enrolling to ensure you receive the best coverage for you and your family. If you need any help, our HR department is available to assist you.

Warm regards,

Open Enrollment Reminder: Time to Update Your Information!

Dear Valued Employees,

We would like to remind everyone that the open enrollment period is the time to ensure your employee information is up-to-date. Please log in to your employee portal and update your information such as address, phone number, and emergency contact. It is essential that the details are current and accurate for health insurance enrollment, tax, and other benefits.

Take advantage of the opportunity and ensure all your information is accurate. If you have any questions or need assistance, please reach out to our HR department.

With best regards,

Tips for a Successful Open Enrollment Email to Employees

Open enrollment can be a stressful time for employees and employers alike. It is crucial to communicate the right information and make sure employees understand the full range of benefits available to them. Here are some tips for crafting a successful open enrollment email to your employees:

  • Use clear and concise language: When communicating important information, it is essential to use language that is easy to understand. Avoid using technical jargon or abbreviations that may confuse employees. Use bullet points and headers to highlight key information.
  • Explain the benefits: Open enrollment is an opportunity for employees to review their current benefits and make changes for the next year. Make sure to explain the various benefits available, including health insurance, dental, vision, and retirement plans. Provide comparisons between different plans to help employees make informed decisions.
  • Highlight any changes: Changes in benefits or regulations can be overwhelming for employees. Make sure to highlight any significant changes that may impact their decisions. Explain the reasons for the changes and how they may benefit employees.
  • Make it personalized: Employees are more likely to engage with information that is tailored to their needs. Address employees by name and provide information specific to their position or location. Consider creating different emails for different departments or groups of employees.
  • Remind employees of deadlines: Open enrollment has a set deadline, and it is essential to remind employees of this date. Include reminders in the email and send follow-up emails to those who have not completed their enrollment.
  • Provide resources: Open enrollment can be overwhelming for employees, especially if they are new to the company or are not familiar with the benefits available. Provide extra resources, such as FAQs and contact information for HR representatives, to help employees make informed decisions.

In conclusion, crafting a successful open enrollment email requires clear and concise language, a clear explanation of benefits, highlighting any changes, customization, deadline reminders, and providing resources. By following these tips, employers can ensure that their employees are informed and engaged in the open enrollment process.

General Information

What is open enrollment?

Open enrollment is a period of time during which employees can make changes to their benefit plans, including health insurance, life insurance, and retirement plans.

When is open enrollment?

The dates of open enrollment vary and will be communicated to employees in advance.

Who is eligible for open enrollment?

All employees who are eligible for benefits are eligible to participate in open enrollment.


What benefits can I enroll in during open enrollment?

You can enroll in health insurance, dental insurance, vision insurance, life insurance, disability insurance, and retirement plans during open enrollment.

Can I change my current benefit plan during open enrollment?

Yes, you can make changes to your current benefit plan during open enrollment.

What if I don’t want to enroll in any benefits during open enrollment?

If you choose not to enroll in any benefits during open enrollment, your current benefit elections will remain the same.

Enrollment Process

How do I enroll in benefits during open enrollment?

You can enroll in benefits during open enrollment through the employee portal or by contacting HR.

What if I miss the open enrollment deadline?

If you miss the open enrollment deadline, you will not be able to make changes to your benefits until the next open enrollment period, unless you experience a qualifying life event.

Can I enroll my dependents in benefits during open enrollment?

Yes, you can enroll your eligible dependents in benefits during open enrollment.

Cheers to Your Healthy Future!

We hope this sample open enrollment email will empower you and your colleagues to make informed decisions when it comes to selecting health benefits for the upcoming year. Don’t forget to mark your calendars for the upcoming enrollment period and take advantage of all the resources at your disposal. Thanks for reading, and we look forward to hearing about your positive experiences with your new benefits package. Until then, stay happy and healthy!