10 Sick Off Email Sample Templates to Make Your Work Life Easier

Are you feeling under the weather and in need of a sick off email sample to send to your boss? Look no further! We’ve compiled several templates for you to use and edit as necessary, taking the stress out of calling in sick. Whether you’re suffering from a cold, flu, or simply need a mental health day, it’s important to prioritize your well-being and take the time you need to recover. So save these samples, use them as a reference, and take care of yourself!

The Best Structure for a Sick Day Email

Sick days are an unavoidable part of work life. Unfortunately, not feeling well sometimes means we need to take a sick day to rest and recuperate. When this happens, it’s important to notify our employer of our absence through a sick day email. But what’s the best structure for this type of email? In this article, I’ll share my tips and tricks for crafting a clear and effective sick day email that will leave no confusion about your absence.


Begin your email by stating your name, the date, and the purpose of your email. It should be clear from the beginning that you won’t be coming into work due to illness. Avoid beating around the bush and get right to the point. Your employer will appreciate your directness and clarity.

Reason for Absence

Next, explain why you’re taking the day off. Be specific about your symptoms and how they’re affecting you. This information will help your employer understand the severity of your illness and gauge how long you may be out of the office for.

Work Tasks

If you’re in the middle of a project or responsible for specific tasks, it’s a good idea to give your employer an update on their status. This will help your employer manage responsibilities in your absence and avoid potential confusion or mistakes.


Finally, let your employer know when they can expect you back in the office. If you’re unsure, give a rough estimate, and state that you’ll provide updates as necessary. Additionally, mention how you can be reached in case of an emergency.


Conclude your email by thanking your employer for their understanding and stating your intention to get back to work as soon as possible. End by sending well wishes and expressing excitement to return to work.


Below is an example of a sick day email that incorporates the structure discussed above:

Dear [Manager’s name]

I hope this email finds you well. Unfortunately, I won’t be coming into the office today due to illness.

I’m experiencing a fever of 101°F and vomiting, and it’s in my best interest to stay home and rest. I’ve informed [co-worker’s name] of this, and they will be able to manage my responsibilities in my absence.

At this point, I plan on taking one day off for recovery, but I will keep you updated if anything changes. Please feel free to reach out to me via email, or my cell phone if there are any emergencies that require my immediate attention.

Thank you for your understanding, and I look forward to returning to work as soon as my health permits.


[Your name]

By following this structure, you can craft a concise and effective sick day email that will keep your employer informed and avoid any confusion or misunderstandings. Remember to be clear, direct, and considerate, and your employer will undoubtedly appreciate your transparency.

Sick off Email Sample for Migraine

Dear [Manager’s name],

I am writing this email to notify you that I won’t be able to report to work due to a severe migraine attack. The pain is unbearable, and I can’t see any respite in the near future. I apologize for the inconvenience that this might cause to the team.

I visited a doctor earlier, who advised me to rest and avoid stress as much as possible. As we all know, working while struggling with a migraine is not conducive for my productivity and well-being. Therefore, I will take the time off and come back to work soon.

Thank you for understanding and granting me the necessary leave.

[Your name]

Sick off Email Sample for Flu

Dear [Manager’s name],

I am writing this email to inform you that I have been diagnosed with the flu. The symptoms have been severe, including high fever, body aches, and severe fatigue. I don’t want to risk the health of my colleagues by exposing them to this infectious disease. Therefore, I will not be reporting to work for the next few days.

I have consulted a physician, and he has prescribed me with medication, and I have been advised to rest for a few days. I will keep you updated regarding my situation and will return to work once I have recovered entirely.

Thank you for your understanding.

[Your name]

Sick off Email Sample for Surgery

Hello [Manager’s name],

I am writing this email to inform you that I need to take time off work for an urgent surgical procedure. The operation is scheduled for [Date]. I have informed the HR department, and they will be handling my paperwork.

I will be away from work for approximately two weeks, and I will not be able to attend to any work-related tasks during this period. However, if there are any significant issues or concerns, please reach out to me via email. I will do my best to respond as soon as possible.

Thank you for your understanding and support during this difficult time.

[Your name]

Sick off Email Sample for Allergy

Dear [Manager’s name],

I am writing to request a sick leave due to an allergic reaction that I experienced. The allergy developed suddenly and has led to various symptoms, including severe itching, hives, and shortness of breath, making it difficult for me to concentrate on work.

I have visited the doctor, and they have prescribed medication, advised modest rest and avoidance of strenuous activities. I estimate I will need at least two days off to fully recover.

I appreciate your understanding and the timely approval of my request.

Kind regards,
[Your name]

Sick off Email Sample for Mental Health

Hello [Manager’s name],

I hope this email finds you well. I wanted to reach out and let you know that I am experiencing some mental health challenges that need my attention. This has resulted in me not being able to focus on my work and has negatively affected my productivity, motivation, and overall wellbeing.

I have scheduled an appointment with my therapist to address these issues and plan to take leave for a few days to regain my mental peace. I apologize for any inconvenience this may cause but believe that taking care of my mental health is essential for me to be an effective employee.

Thank you for your understanding and support during this time.

Best regards,
[Your name]

Sick off Email Sample for Injury

Dear [Manager’s name],

I am writing to inform you that I have had a minor accident and have suffered a severe injury to my [Body part]. Unfortunately, the injury is severe enough to prevent me from working, and I must take some time off to allow myself the opportunity to heal.

I have seen a doctor and have been advised to take rest to allow the injury to heal faster. I will keep you updated on my progress and will inform you as soon as I am ready to return to work.

Thank you for your understanding.

[Your name]

Sick off Email Sample for Dental Appointment

Hello [Manager’s name],

I am writing to request a sick leave as I have a dental appointment scheduled for [Date]. I will need time off work to attend to this appointment and recover from any discomfort that I may experience afterward.

I have informed the HR department, and they will arrange for any necessary paperwork. I will ensure that my absence does not interfere with any crucial tasks, and I will catch up on the work upon my return.

Thank you for your understanding.

Kind regards,
[Your name]

Tips for Writing a Sick-Off Email

Sending a sick-off email to your boss is never easy, especially if you are not feeling well. While the contents of the email will depend on your individual circumstances, there are a few tips that can make the process less stressful. Here are some of them:

Use Clear and Concise Language

When writing a sick-off email, it is important to use clear and concise language to get your message across effectively. Your email should be easy to read and understand, without any unnecessary jargon or technical terms. Use short sentences and paragraphs, and make sure to get straight to the point. If you try to overcomplicate things, you risk confusing your employer and making the situation worse.

Be Honest and Transparent

An important part of writing a sick-off email is to be honest and transparent about your situation. If you are genuinely ill, make sure to mention it in your email. If you need a day off for personal reasons, be honest about that too. Lying or being dishonest could damage your working relationship with your boss, and it is always better to be upfront about why you need time off work.

Provide as Much Information as Possible

When writing a sick-off email, it is always a good idea to provide as much information as possible about your situation. This will help your boss to understand why you need time off, and it will make it easier for them to make arrangements to cover your workload. Depending on your situation, you may need to provide medical certificates or other documentation to support your request for time off work. Make sure to include this information in your email if necessary.

Be Professional and Polite

Even though you are writing a sick-off email, it is still important to be professional and polite. Avoid using slang or informal language, and make sure to address your boss in a respectful way. Remember that your email will be a reflection of you as an employee, so you want to make sure that it presents you in the best possible light. Thank your boss for their understanding and support, and let them know that you will be in touch as soon as possible about your return to work.


Writing a sick-off email can be a difficult task, but with the right approach, it can be a stress-free experience. By using clear and concise language, being honest and transparent, providing as much information as possible, being professional and polite, and thanking your boss for their support, you can ensure that your sick-off email is well-received and that your time off work is handled with minimal disruption.

Frequently Asked Questions (FAQs) for Sick Off Email Sample

What is a sick off email?

A sick off email is an official email sent to an employer or manager by an employee informing them of their inability to come to work on a particular day or days due to an illness or other personal issues.

What should be the subject line of a sick off email?

The subject line of a sick off email should clearly indicate that the email is regarding your absence from work due to sickness or personal issues, for example, “Sick leave request: [Your Name]”.

What should be included in a sick off email?

A sick off email should include your name, date of absence, reason for your absence, expected date of return, your contact information, and any other relevant details.

How should I write a sick off email?

A sick off email should be polite, concise, and professional. Clearly state the reason for your absence and the expected duration of your leave, and thank your employer or manager for understanding.

When should I send a sick off email?

You should send a sick off email as soon as possible. Ideally, you should send the email the day before or the morning of your absence to allow your employer or manager to make necessary arrangements.

Should I attach a doctor’s note to my sick off email?

If your employer or manager requires a doctor’s note, then you should attach it to your sick off email. However, if it is not required, then it is not necessary to attach a doctor’s note.

How should I address my employer or manager in my sick off email?

You should address your employer or manager formally, for example, “Dear [First Name] [Last Name],” or “Dear Mr./Mrs./Ms. [Last Name],” depending on their preference and your company’s culture.

What is the appropriate tone to use in a sick off email?

The tone of a sick off email should be polite, professional, and apologetic. You should thank your employer or manager for understanding and express your willingness to catch up on any missed work when you return.

Is it okay to mention the specific illness in my sick off email?

It is not necessary to mention the specific illness in your sick off email. You can simply state that you are not feeling well or have a personal emergency that requires you to take time off.

Take Care and Get Better Soon!

I hope this sick day email template was helpful and made it easy for you to notify your boss and colleagues about your absence from work. Don’t hesitate to customize it to fit your situation, and remember to include all necessary information. It’s important to take care of your health and prioritize rest when needed. Thanks for reading, and I hope you visit back soon for more useful tips and tricks!