Suggestion Message Sample: How to Write Effective Suggestions

Are you struggling to come up with an effective suggestion message for your next communication? Look no further! We have gathered a plethora of suggestion message samples that are sure to inspire and impress. From email requests to social media posts, our suggestions will help you communicate your needs and ideas clearly and concisely. Whether you’re trying to land a new collaboration or simply asking for a favor, we’ve got you covered. The best part? You can easily edit these suggestion message samples to fit your unique situation. So, what are you waiting for? Check out our collection and start crafting your perfect suggestion message today.

The Best Structure for a Suggestion Message

When it comes to writing a suggestion message, structure is crucial. Not only does a well-organized message make it easier for the reader to understand your ideas, it also demonstrates that you have put thought and effort into your suggestion. Here are some tips on how to structure your suggestion message:

1. Start with a greeting: Begin your message by addressing the recipient. A simple “hello” or “hi” will suffice, or you can use their name if you know it.

2. Introduce yourself: Let the recipient know who you are and what your relationship is to the subject of your suggestion. This builds credibility and helps the reader understand where you are coming from.

3. Clearly state your suggestion: Be concise and to the point. State your suggestion in one or two sentences, and use clear and direct language. Avoid using technical jargon or complicated terms that the reader may not understand.

4. Provide supporting evidence: Back up your suggestion with data, facts, or personal experiences that demonstrate why your idea is worth considering. This helps the reader understand the value of your suggestion and increases the likelihood that it will be taken seriously.

5. Anticipate objections: Consider potential objections or questions the reader might have about your suggestion, and address them in your message. This shows that you have thought through your suggestion and are prepared to answer concerns that may arise.

6. End with a call to action: Close your message by encouraging the recipient to take action on your suggestion. This could be as simple as asking for a follow-up meeting or email exchange to discuss the idea further.

By following these six steps, you can structure your suggestion message in a way that is clear and persuasive. Remember to focus on the benefits of your suggestion, and use concrete examples to illustrate your points. With a well-constructed message, you can increase the chances that your suggestion will be taken seriously and acted upon.

7 Sample Suggestion Messages for Different Reasons

Recommendation for a Promotion

Dear [Employee’s Name],

I would like to recommend you for a promotion. Your hard work, dedication, and willingness to go above and beyond have not gone unnoticed. You consistently exceed expectations and have shown great leadership skills in your current role.

With your exceptional skills and experience, I am confident you will thrive in a higher position. I strongly advise considering [Employee’s Name] for a promotion.

Best regards,

[Your Name]

Recommendation for a Job Applicant

Dear [Hiring Manager’s Name],

I am writing to recommend [Applicant’s Name] for the [Position] role. [Applicant’s Name] has worked under my supervision for some time, and I can vouch for their strong work ethic, reliability, and dedication to the job.

[Applicant’s Name] has an excellent track record for meeting deadlines and producing high-quality work. They also display great interpersonal and communication skills, which make them a valuable addition to any team.

I recommend [Applicant’s Name] for the [Position] position with confidence and enthusiasm.

Best regards,

[Your Name]

Recommendation for a Vendor

Dear [To Whom It May Concern],

I would like to recommend [Vendor’s Name] for its excellent services. As a long-time client, I have always been impressed with [Vendor’s Name]’s quality of work, promptness, and attention to detail.

[Vendor’s Name] has consistently provided us with high-quality products/services that meet or exceed our expectations. They have always been responsive to our concerns and have been quick to address any issues that may arise.

I confidently recommend [Vendor’s Name] to any prospective client and look forward to continuing our partnership.

Best regards,

[Your Name]

Recommendation for a Colleague’s Award Nomination

Dear [Award Committee’s Name],

I am writing to endorse [Colleague’s Name] for the [Award Name] award. [Colleague’s Name] has been a valued asset to the team, and their contributions have been invaluable.

[Colleague’s Name] is innovative, hardworking, and focused on results while still maintaining a positive attitude. They are always willing to go the extra mile, and their dedication has had a significant impact on the team’s morale and productivity.

I highly recommend [Colleague’s Name] for [Award Name] and believe their exceptional work merits this honor.

Best regards,

[Your Name]

Recommendation for a Mentor

Dear [Mentor’s Name],

I wanted to take a moment to thank you for your excellent mentoring. Your guidance, advice, and support have been enormously helpful in my personal and professional growth.

Your leadership and willingness to share your knowledge and experience have been invaluable. I have learned a great deal from your insights and feel more confident in my abilities because of it.

I wholeheartedly recommend you as a mentor and look forward to continuing our mentoring relationship.

Best regards,

[Your Name]

Recommendation for a Charity Event

Dear [Target Audience’s Name],

I am writing to invite you to join us for the [Charity Event’s Name]. This is an event aimed at raising awareness and funds for a very worthy cause, and we would be honored if you were to attend.

The event will feature a [List of Program Highlights], and we will have various opportunities for you to donate or get involved. Your support is a crucial part of the charity’s success, and every contribution counts.

We believe that the [Charity Event’s Name] is an excellent opportunity for you to show your support, and we hope you can join us.


[Your Name]

Recommendation for a Travel Destination

Dear [Recipient’s Name],

I am writing to recommend [Travel Destination’s Name] for your next vacation. [Travel Destination’s Name] is a beautiful spot with stunning scenery, unique culture, and fascinating history.

There are plenty of activities to do, such as [List of Suggested Activities]. You can also experience the local cuisine, which is known for its [List of Delicious Dishes].

I highly recommend [Travel Destination’s Name] and believe that you will enjoy exploring this hidden gem.

Best regards,

[Your Name]

Tips for Writing Effective Suggestion Messages

Writing a suggestion message can be a powerful way to share your ideas and opinions with others. Whether you’re hoping to influence your colleagues on a project or provide feedback to a company or organization, your message should be clear, concise, and persuasive. Here are a few tips to help you write an effective suggestion message.

1. Be Specific and Concise

When writing a suggestion message, it’s important to be clear and concise in your message. Avoid using vague language or generalizations, and instead focus on specific ideas or suggestions that are easy to understand. This will help your audience to better grasp your message and make it more likely that they will take action based on your suggestions.

2. Use a Friendly and Positive Tone

The tone of your suggestion message can also have a big impact on how it is received by others. Try to use a friendly, positive, and professional tone that conveys your ideas and opinions in a constructive way. Avoid using overly critical language or negative statements that could be perceived as confrontational or argumentative.

3. Provide Examples and Evidence to Support Your Suggestions

One of the most effective ways to make your suggestion message more persuasive is to provide examples and evidence to support your ideas. This could include data or statistics that back up your suggestions, or real-world examples of how others have successfully implemented similar ideas in the past. By providing this kind of evidence, you help to build credibility and establish yourself as an expert on the topic.

4. End with a Call to Action

Finally, it’s important to end your suggestion message with a clear call to action that encourages your audience to take action based on your ideas. This could be as simple as asking them to consider your suggestions and provide feedback, or it could be a more direct request for action such as asking them to join a campaign or sign a petition. Whatever the call to action may be, make it clear, concise, and easy to follow.


By following these tips, you can write a suggestion message that is clear, concise, and persuasive. Remember to be specific and concise, use a friendly and positive tone, provide examples and evidence to support your suggestions, and end with a clear call to action. With a little bit of effort and practice, you can become a master at writing effective suggestion messages that help to make a difference in the world.

FAQs related to Suggestion Message Sample

What is a suggestion message?

A suggestion message is a form of communication that proposes a recommendation, advice or tip to someone with the aim of helping or improving something.

Why is it important to write a suggestion message?

It is important to write a suggestion message as it can assist the recipient in improving their performance, foster creativity and innovation, and ensure that both parties are on the same page to achieve a common goal.

What should I consider before writing a suggestion message?

Before writing a suggestion message, you should consider the recipient, their background, their current situation, and the desired outcome you wish to achieve. This will ensure that you communicate effectively and that the suggestion is appropriate.

What are some tips for writing an effective suggestion message?

Some tips for writing an effective suggestion message include being specific, clear, and concise. Furthermore, it is important to use polite language and offer a solution rather than just highlighting the problem.

Can you provide me with an example of a suggestion message?

Sure, here’s an example: Hi Megan, I suggest that you start using a to-do list to help you manage your tasks more effectively. This will help you prioritize your work and ensure that you complete the most important tasks first. Let me know if you have any questions.

How should I format my suggestion message?

Your suggestion message should be written in a clear and concise manner, using proper grammar, punctuation, and formatting. It should be structured in a way that is easy to read, with a clear subject line and opening sentence that outlines the purpose of your message.

Is there anything I should avoid in my suggestion message?

Avoid using a dictatorial tone or criticizing the recipient. Instead, use a collaborative approach that fosters open communication and allows the recipient to feel comfortable and willing to receive your suggestion.

How can I make my suggestion message more persuasive?

You can make your suggestion message more persuasive by using evidence or statistics to support your argument. You can also demonstrate how your suggestion has worked in the past and provide examples of its effectiveness. Finally, try to personalize your suggestion by highlighting how it can benefit the recipient personally.

What should I do if the recipient rejects my suggestion?

If the recipient rejects your suggestion, it is important to respect their decision. You can try to understand their perspective and offer alternative suggestions that may be more suitable. Furthermore, it is important to maintain a positive relationship with the recipient to ensure that communication remains open and constructive.

That’s all folks!

That’s it for now. We hope you found these suggestion message samples useful, and that you’re feeling inspired to write your own. Remember, the key to a great suggestion message is to be clear, concise, and friendly. With a little bit of creativity, you can come up with the perfect message that gets your point across while still sounding casual and approachable. Thanks for reading, and be sure to check back in with us soon for more great tips and tricks on how to improve your writing!