10 Effective Survey Reminder Email Samples to Boost Your Response Rates

Are you struggling to get survey responses? Finding it hard to crack the code of writing a perfect survey reminder email? Well, you’ve come to the right place! In this article, I’ve got some fantastic survey reminder email samples that will help you boost your response rates and get the feedback you need.

But wait, before we dive into the examples, let me ask you this – why is it so important to send a survey reminder email? In today’s fast-paced world, people are bombarded with dozens of emails every day. It’s easy for your survey invitation to get lost in the shuffle. However, sending a reminder email can help bring your request back to the top of the recipient’s mind and increase the chances of them responding.

Now, I know what you’re thinking – “but I don’t have the time or the expertise to write a compelling reminder email!” Don’t worry; I’ve got you covered. In this article, you’ll find examples of survey reminder emails that you can use as templates and edit as needed. Whether you’re sending out a customer satisfaction survey, employee feedback survey, or any other type of survey, these samples will give you a head start in crafting the perfect reminder email.

So, without further ado, let’s dive into these survey reminder email samples and start boosting your response rates!

The Best Structure for a Survey Reminder Email

If you’re running a survey, sending out a reminder email is an essential step to get more responses from your target audience. However, crafting just any reminder email may not be enough to encourage your respondents to complete your survey. The structure of your survey reminder email is crucial to ensure that it stands out in recipients’ crowded inboxes. Here’s how to structure your survey reminder email to get the best results.

1. Start with a friendly email subject line
The email subject line is the first thing that your respondents will see. Make sure it’s friendly and engaging, so it catches their attention. Avoid using generic or boring subject lines as they are likely to get overlooked. Consider using personalization to make it more compelling.

2. Remind them why they’re receiving the email
In the opening paragraph, remind them why they’re receiving the email. Mention the survey name, underscore its importance, and reiterate the reason for their participation. This re-engages your respondents, helping them to remember why they signed up in the first place.

3. Keep the message short and simple
Avoid long paragraphs and complex language as it may discourage recipients from reading the entire email. Keep things simple and get straight to the point. Avoid using too much information that may not be relevant to the message you’re trying to convey.

4. Add a sense of urgency
Every survey reminder email should have a sense of urgency. Mention that the survey is closing soon or that their response is required by a certain deadline. This will motivate recipients to respond promptly, increasing the chances of getting more responses within a short period.

5. Make it easy to participate
Be sure to include a call to action (CTA). The CTA should be clear and concise, directing them to the survey without any confusion. Provide the necessary guidelines or instructions that will make it easier for respondents to complete the survey. Consider adding an incentive like discount code or voucher to encourage more responses.

When done correctly, a survey reminder email is a potent tool for gathering feedback and data. By following the tips outlined above, you’re sure to craft a successful survey reminder email that generates more responses. Remember, a friendly subject line, a short and straightforward message, and a sense of urgency are the key elements to a successful survey reminder email.

Survey Reminder Emails for Different Purposes

Reminder to Complete a Customer Satisfaction Survey

Dear Valued Customer,

We are following up on our customer service survey we sent a few days ago. Your feedback is important to us in ensuring we continue to deliver excellent customer service. We kindly request that you take a few minutes to complete the survey and share your experience with us. Your participation would be greatly appreciated.

Thank you for your continued support.

Best regards,

Customer Service Team

Reminder to Complete a Course Evaluation Survey

Dear Student,

We hope you are comfortable settling back to the new semester. We are requesting feedback on the courses you are currently taking as part of our commitment to continuously improve your learning experience. Your opinion is critical in making changes to improve our courses. If you have not yet completed the evaluation, please take some time to fill it out before the survey closes. We appreciate your input and would like to thank you in advance for participating.

Best regards,

College Administration Team

Reminder to Complete a Medical Insurance Survey

Dear Insured,

We understand that your time is valuable and apologize for sending multiple emails. However, we would like to remind you to fill out your medical insurance survey. Your feedback enables us to enhance our medical insurance services and ensure that we are providing comprehensive coverage to our clients. Your response is voluntary and anonymous, and we would appreciate it if you could spare some time to take the survey.

Thank you for your continued partnership with us.

Best regards,

Medical Insurance Team

Reminder to Complete a Purchase Satisfaction Survey

Dear Valued Customer,

We hope you are pleased with your recent purchase from our store. Your satisfaction is our top priority; that is why we would like to ask for your feedback to improve our products and services. We value your opinion, and your survey responses would be invaluable in improving our shopping experience for you and other customers. Please take a few moments to fill out the survey at your earliest convenience.

Thank you for your continued loyalty.

Best regards,

Retail Store Management

Reminder to Complete an Employee Feedback Survey

Dear Employee,

We understand that your busy schedule may have caused you to forget to complete the employee feedback survey. We appreciate your dedication and time which prompted us to remind you to complete this brief survey. As we continue to prioritize employees’ needs, we would enjoy hearing your thoughts about our workplace and references to the improvement of employee satisfaction. This survey feedback solely aimed at making our workplace better and a great place for employees to work.

Thank you for your anticipated response.

Best regards,

Human Resource Team

Reminder to Complete a Development Programme Evaluation Survey

Dear Program Participant,

Thank you for participating in our development programme. To continue to make improvements, we would appreciate your feedback concerning the program’s effectiveness and the quality of program guidance. Your evaluation is voluntary, and it will take no more than 10 minutes to complete.

Thank you for helping us in making positive changes.

Best regards,

Development Program Management

Reminder of an Event Feedback Survey

Dear Attendee,

We are following up with a friendly reminder to complete the feedback survey of our recent event. Your opinion would be valuable in the future organization of similar events, and your input would be taken seriously in planning future events. We appreciate the time you took to attend the event, and it will take less than five minutes to complete the survey. Thanks again for attending, and we look forward to hearing from you soon.


Event Organizers

Maximizing Survey Completion Rates: Tips for the Perfect Survey Reminder Email

Getting people to respond to your survey is always a challenge, but it’s something that is absolutely crucial for organizations looking to gather information and insights from their target audience. One of the most effective ways to get people to complete your survey is to send out reminder emails. Here are some tips to help you craft the perfect survey reminder email:

  • Keep your email concise, clear, and to the point. People are busy, and nobody wants to take the time to read a long, rambling email. Make sure your reminder email is no more than two paragraphs long, and keep your language simple and direct.
  • Avoid coming across as demanding or pushy. Make it clear that you appreciate the recipient’s time, and let them know that their input is important to you. Using polite and friendly language can go a long way in getting people to respond to your survey.
  • Personalize your email. Address the recipient by name, and use any other pertinent information you have to customize your message. This shows that you’re not just sending out a mass email, but that you’re taking the time to connect with each individual recipient.
  • Emphasize the benefits of completing the survey. Nobody wants to take the time to answer a bunch of questions if they don’t see how it will benefit them. Let your recipients know why their input is important and how it will be used, and they’ll be more likely to participate.
  • Make it easy for people to respond. Include a clear call to action and a link to your survey, and avoid using a lot of extraneous text or images that can distract from the main message.

In conclusion, crafting the perfect survey reminder email is all about being concise, polite, and clear. Personalizing your message and emphasizing the benefits of taking part in your survey can help increase response rates, while keeping your email streamlined and to the point can help ensure that your message is read and acted upon. With these tips in mind, you’ll be well on your way to creating a survey reminder email that gets results.

Survey Reminder Email Sample FAQs

What should the subject line of a survey reminder email be?

The subject line should be clear and concise, and it should mention the survey to encourage recipients to open the email. For example, “Final Reminder: Please Complete Our Survey.”

How should the body of a survey reminder email be structured?

The body of the email should include a greeting, a description of the survey and why it’s important, a reminder of the deadline, and a call to action or a link to access the survey.

How many times should survey reminder emails be sent?

It’s recommended to send at least 2-3 reminder emails, depending on the length of the survey and the response rate. Spacing them out by a few days is also recommended.

What should be the tone of a survey reminder email?

The tone should be polite and professional while still conveying the urgency of the situation. Thanking the recipient in advance for their participation goes a long way.

How important is personalization in survey reminder emails?

Personalization can significantly increase response rates. Including the recipient’s name and mentioning their previous responses (if applicable) can make them feel valued and more likely to complete the survey.

Should incentives be mentioned in survey reminder emails?

It’s not necessary to mention incentives in reminder emails, but if they were offered in the initial invitation, a brief mention can serve as a reminder and encourage action.

Is it okay to resend the survey invitation in reminder emails?

Yes, it’s okay to include the original survey invitation in reminder emails in case recipients missed it or accidentally deleted it.

Can survey reminder emails be customized for different groups of recipients?

Yes, if the survey is targeting different groups of respondents, customizing the email for each group can make it more relevant and increase response rates.

Should a survey be closed after the deadline mentioned in reminder emails?

Yes, it’s important to keep a deadline and close the survey after the mentioned deadline to ensure data accuracy and analysis. However, including a grace period of a day or two can be helpful for those who missed the deadline but still want to participate.

Time to hit send!

So, there you have it! A handy survey reminder email sample that will help you get more responses from your survey. Don’t forget to personalize your emails, make sure they’re short and easy-to-read, and always include a clear Call-to-Action. We hope this article has been helpful to you. Thanks for reading, and don’t forget to visit our site again later for more useful tips and insights. Keep on surveying!