What Does Regards Mean at the End of an Email: Understanding the Politeness Formula

When it comes to sending emails, there are a few unwritten rules that we all follow. One of them is adding a closing remark to our message to show respect and professionalism. However, you may have come across a term such as “regards” at the end of an email and wondered what it means and how to use it correctly.

The word “regards” is a common closing phrase used in business and professional settings. While it serves as a polite way to end your communication, there are a few considerations you need to keep in mind. For example, if you’re sending an email to your boss, it’s more appropriate to use “best regards” instead of just “regards.”

In this article, we’ll explore what “regards” means in an email, why it’s important to use it, and how to customize it based on your recipient. You’ll also find a few examples that you can use as a guide, but feel free to edit them as needed to make them more appropriate for your situation. So, let’s dive in and master the art of using “regards” in your emails!

The Best Structure for “Regards” at the End of an Email

When it comes to ending an email, the closing remark is just as important as the body of the message. The way you end your emails not only reflects your personality, but it can also influence how the recipient perceives your message. One of the most common and polite ways to end an email is by using the word “Regards.” However, many people are unsure about the best way to structure this closing remark.

There are a few different variations of “Regards” that can be used in different contexts. For a formal email, the most appropriate choice would be “Best regards” or “Kind regards”. These phrases are universally accepted as polite and professional and are commonly used in business environments. For a less formal email that is still appropriate for a professional setting, “Warm regards” or “Sincere regards” can also work.

Another important aspect to consider when using “Regards” is the placement of the closing remark. Many people place it directly at the end of the text, followed by their name. However, this can appear abrupt and uncaring. The best structure is to add a closing line after the main text of the email, then add your name and finally, “Regards”. This gives the recipient a clear indication that the message has ended and that you are taking the time to show a bit of respect and professionalism.

It’s important to remember that the way you end your emails can have a significant impact on how the recipient perceives you. While “Regards” is a polite and professional closing remark, it’s important to ensure that you choose the right variation and place it in the appropriate position. By doing so, you’ll leave your recipient with a positive impression of you and your message.

In summary, the best structure for “Regards” at the end of an email is to add a closing line after the main text, followed by your name, and then, “Regards.” This helps to show that you respect the recipient and the message has come to an end, leaving a positive impression.

Email Regards – 7 Sample Templates

Letter of Recommendation

Dear [Recipient],

I am writing to highly recommend [Name of person] for [Reason/position]. [Name of person] possesses exceptional [skill/personality trait/etc.] that has impressed me immensely. In [brief explanation], [Name of person] proved to be [Example]. [He/She] was also [Give other compliments/experiences].

[Name of person] has a strong work ethic and is always willing to go the extra mile to ensure successful completion of any project. [He/She] is a team player and [always/often] exceeds expectations. I am confident that [he/she] will be a valuable asset to [Position/company].

Please feel free to contact me for further information, and I strongly endorse [Name of person] for [Position/reason].

Best regards,

[Your Name]

Thank You Email

Dear [Recipient],

I would like to express my sincere gratitude for your [help/support/guidance, etc.] regarding [Brief Explanation]. [Your help] has been invaluable and it is greatly appreciated.

Your dedication and commitment [to work/helping etc.] is commendable, and I am grateful to have had the opportunity of working with someone like you. Your kindness and willingness to assist me has enabled me to [accomplish something/reach my goals, etc.].

Once again, thank you for your support and I look forward to future collaborations / working with you again.

Best regards,

[Your Name]

Job Inquiry Email

Dear [Recipient],

I hope this email finds you well. [Introduce yourself and briefly explain why you are interested in the position].

I am interested in applying for [Job Title/Position] at [Company]. [Briefly mention your qualifications / experience that shows you are a great fit for the role].

If you require further information or would like to ask any questions, please do not hesitate to contact me. Thank you for considering my application.

Best regards,

[Your Name]

Client Follow-Up Email

Dear [Recipient],

Thank you for choosing [Company] for your [product/service]. I hope that the [product/service] meets your expectations and you are completely satisfied with the results.

If there is anything else you need, please do not hesitate to contact me directly. We value your business and feedback, and will strive to improve our services to meet your expectations going forward.

Thank you once again for choosing [Company].

Best regards,

[Your Name]

Employee Termination Email

Dear [Recipient],

I am writing to inform you that your employment with [Company] will be terminated effective [Date]. [Briefly explain reason for termination, if necessary].

[Mention any additional information that needs to be conveyed, such as final paycheck payment, return of company property, etc.].

We wish you the best of luck in your future endeavors, and thank you for your contributions to the company during your time here.

Best regards,

[Your Name]

Networking Email

Dear [Recipient],

I hope this email finds you well. As [Brief introduction/explanation], I would like to take this opportunity to connect with you and ask [Brief reason for email].

[Briefly describe what you’re hoping to gain from the connection, and offer any assistance of your own in return, if relevant].

If you would be interested in discussing this further, please let me know and we can schedule a time to speak. I look forward to hearing from you.

Best regards,

[Your Name]

Proposal Submission Email

Dear [Recipient],

I am writing to submit the proposal for [Brief Explanation of Proposal]. Please find attached the detailed proposal outlining our solution to [Problem/Requirement].

The proposal has been prepared based on our extensive research and discussions with your team, and we are confident that our solution is the best fit for your needs. We can also provide references, testimonials and case studies of our previous work, if required.

If you have any questions or need further information, please do not hesitate to contact us. We look forward to the opportunity of working with your team.

Best regards,

[Your Name]

Understanding the Meaning of “Regards” at the End of an Email

When it comes to email etiquette, one of the most perplexing aspects is knowing how to sign off your messages. At the end of your email, you want to leave a good impression and convey your appreciation for the recipient’s time and attention. One of the more common ways of doing this is by using the word “Regards.” But what exactly does this mean, and is it appropriate for every situation? Here are some tips to help you understand this phrase better:

1. “Regards” is a Polite but Neutral Way to End an Email

The word “Regards” is a formal closing that signifies respect and acknowledgment. It is often used in professional settings such as when emailing clients or colleagues in the workplace. While it is a polite way to conclude an email, it does not convey any specific emotions or sentiments. It is merely a way to show that you are being respectful and professional in your communication.

2. “Regards” is more appropriate for Formal Business Communication

If you are emailing someone in a professional or formal context, using “Regards” is a safe option. It is widely recognized as a formal closing that shows you are taking the interaction seriously. However, if you are emailing someone you have a personal relationship with, such as a friend or family member, the closing “Regards” can come across as too formal or distant.

3. Consider the Tone of Your Email When Deciding on a Closing Greeting

Before deciding on a closing greeting, it is important to consider the tone and nature of your email. If you are emailing a potential employer or client, a formal ending like “Regards” may be appropriate. However, if you are emailing a colleague or friend, a more casual sign-off such as “Take care” or “Best” could be a better fit. Likewise, if your email has a more emotional or heartfelt tone, you may want to choose a closing that conveys those sentiments.

In conclusion, “Regards” is a formal, conventional way to end an email. It is useful in professional and formal settings but may not be suitable for personal communication. When deciding on a closing greeting, consider the tone and nature of your email and choose a sign-off that best conveys your message and intentions. And always remember to be mindful of your audience when composing emails, as email etiquette can differ depending on the context and relationship.

FAQs related to what does regards mean at the end of an email

What does “Regards” mean?

“Regards” is a polite way to end an email, meaning “I send my regards” or “I extend my best wishes to you”. It is a way to show respect, appreciation, and goodwill towards the recipient.

Is “Regards” a formal or informal way to end an email?

“Regards” is considered a formal way to end an email, commonly used in a professional setting. However, it can also be used in an informal context, depending on the relationship between the sender and recipient.

What are some other ways to end an email besides “Regards”?

Other common ways to end an email include “Sincerely”, “Best regards”, “Yours truly”, “Cheers”, “Thanks”, “Best”, and “Warm regards”. The choice of a closing remark depends on the type of relationship between the sender and recipient and the tone of the email.

Can “Regards” be used interchangeably with “Best regards” or “Kind regards”?

Yes, “Regards”, “Best regards”, and “Kind regards” are commonly used interchangeably to end an email. They all convey a sense of goodwill and respect towards the recipient.

Is it necessary to include a closing remark at the end of an email?

No, it is not necessary to include a closing remark at the end of an email. However, a polite and respectful email should include some type of closing, even if it’s a simple “Thank you” or “Take care”.

When is it appropriate to use “Regards” in an email?

“Regards” is appropriate to use in any context, professional or personal, where you want to show respect, appreciation, and goodwill towards the recipient. It is a common way to end an email and is often seen as a polite and professional way to close a message.

Can “Regards” be used in a negative or critical email?

While “Regards” can technically be used in any context, it may not be appropriate to use in a negative or critical email. It’s important to choose a closing that matches the tone and content of the email.

What is the difference between “Regards” and “Best regards”?

“Regards” and “Best regards” both convey a sense of goodwill and respect towards the recipient. The main difference is that “Best regards” is considered more formal than “Regards” and is often used in a professional setting.

Can “Regards” be used to replace a signature in an email?

No, “Regards” should not be used to replace a signature in an email. It is important to include a proper signature that includes the sender’s name, title, and contact information.

Wrapping it up

So, that’s what “regards” means at the end of an email. It’s a simple and professional way to sign off your message. Hopefully, this article has been helpful to you and has given you a better understanding of this common email term. Thanks for taking the time to read it! Don’t forget to check out our website for more useful articles like this in the future. See you next time!