What to Write When Forwarding an Email Sample: Tips and Examples

When you receive an email that you feel is useful, you might be tempted to hit the forward button and send it out to everyone on your contact list. But before you do, it’s important to take a moment to think about what you’re forwarding and how it will be received by your recipients. Whether it’s a quick tip or a lengthy article, the way you present it can make all the difference in how it’s received. That’s why we’ve put together this article to offer tips and strategies for forwarding emails that will be well-received by your audience. In this article, you’ll find examples that you can edit as needed in order to fit your specific situation. So why wait? Let’s jump into how to write a successful forwarded email.

The Best Structure for Forwarding an Email Sample

When it comes to forwarding an email sample, it’s important to have a clear structure in place. A well-organized email will not only help the recipient better understand what you are trying to convey, but it can also create a more professional impression and lead to a more efficient exchange of information. So, how should you structure your forwarded email sample? Let’s take a look.

1. Start with a clear subject line

Your subject line should briefly summarize the content of the email. It’s essential to make sure that the subject line reflects the content of the email and is informative enough to get the recipient’s attention. If you’re forwarding an email sample to someone, include the original subject line and add a few words to clarify what the email is about.

2. Provide context

Before forwarding an email sample, it’s important to provide some context about why you are forwarding it and what you want the recipient to do with it. Are you forwarding it to get feedback or to provide information? Be sure to include the reason for forwarding the email and any additional details that the recipient may need to understand the email’s content.

3. Highlight key points

It’s always helpful to highlight the essential points in your email sample, especially if it’s a lengthy email. By highlighting critical information or action items, you make it easier for the recipient to scan and understand the email’s key points quickly. Use bold or color-coding to grab the recipient’s attention on the critical aspects.

4. Summarize the email sample

After highlighting the critical points, it’s recommended to provide a brief summary of the email sample’s content. This summary should capture the main message of the email and reiterate the critical points. This helps to ensure that the recipient fully understands the message that you’re conveying.

5. Close with a clear call to action

Finally, wrap up your forwarded email sample by providing a clear call-to-action (CTA). You want the recipient to take action, whether it’s to respond or act on the information presented. Be specific about what you want the recipient to do, whether that’s to schedule a meeting, provide feedback on a project, or respond to a request.

In conclusion, by following these five steps, you can structure forwarded email samples in a professional, organized, and efficient way. This approach can help improve communication and lead to more productive exchanges.

7 Sample Forwarding Email Templates for Different Reasons

Template for Forwarding a Job Recommendation

Dear [Recipient’s Name],

I hope this email finds you well. I am forwarding this email to recommend [Name of person], whom I had the pleasure of working with for [Number of years/months]. [Name of person] is an exceptional worker who is enthusiastic and dedicated to their job. They have a deep understanding of their profession and are always motivated to learn. Based on the skills that [Name of person] demonstrated via their work, I think they would be an outstanding addition to your team.

I firmly believe that [Name of person] has the potential to excel in your organization, and I trust that you will gladly welcome them on-board. Thank you for your time and consideration.

Best regards,

[Your name]

Template for Forwarding a Networking Request

Dear [Recipient’s Name],

I hope this email finds you doing well. I am forwarding this email from [Name of person], whom I recently met during a networking event. [Name of person] expressed an interest in making a connection with you, and I am happy to introduce you to [Name of person].

Based on our conversation, [Name of person] has a wide range of experience, knowledge, and skills that I believe would be beneficial to your organization. Please let me know if you have any questions or would like to arrange a meeting. Thank you for your time and consideration.

Warm regards,

[Your name]

Template for Forwarding a Business Proposal

Dear [Recipient’s Name],

I hope this email finds you well. I am forwarding this email with a proposal from [Name of company]. [Name of company] is a reputable firm with years of experience in providing exceptional services to businesses like yours.

The proposal outlines the various services that [Name of company] can offer to support and enhance your business goals. I believe their services can be of great value to your organization. Please take a moment to go over the attached document, and let me know if you have any questions or concerns.

Thank you for your time and consideration.

Best regards,

[Your name]

Template for Forwarding a Request for Information

Dear [Recipient’s Name],

I hope this email finds you in good health. I am forwarding this email from [Name of person] who has requested information about [Insert information]. [Name of person] is a valued member of our community who seeks reliable and trustworthy resources.

I believe we have the information [Name of person] is looking for, and I would appreciate it if you could kindly assist them. Please review the email, and let me know if you have any questions or concerns.

Thank you for your assistance. It is much appreciated.


[Your name]

Template for Forwarding a Request for Collaboration

Dear [Recipient’s Name],

I hope this email finds you well. I am forwarding this email from [Name of person], who is seeking a collaboration opportunity with your organization.

[Name of person] is a talented individual who has the skills and expertise to contribute significantly to your projects. I firmly believe that their collaboration would be beneficial to your organization’s growth and development.

Please take a moment to review [Name of person]’s proposal, and let me know if you have any questions or are interested in pursuing this opportunity. Thank you for your time and consideration.

Best regards,

[Your name]

Template for Forwarding Customer Feedback to Relevant Department

Dear [Recipient’s Name],

I hope this email finds you doing well. I am forwarding this email from one of our valued customers [Customer’s name], who has offered invaluable feedback about [Insert feedback topic].

This feedback is beneficial to our organization; therefore, I’d like to forward it to the appropriate department for review. Please let me know if there are any steps you’d like me to take to ensure that the matter is handled correctly.

Thank you for your support in this matter.

Warm regards,

[Your name]

Template for Forwarding Event Invitation

Dear [Recipient’s Name],

I hope you’re doing great. I am forwarding this email invitation from [Name of person or organization] for an upcoming event related to [Event type].

The event has a lot to offer, and I believe it would be an excellent opportunity to network and learn about new trends in our industry. Please let me know if you’re interested in attending, and I’ll be happy to provide you with more information about the event.

Looking forward to hearing back from you soon.


[Your name]

Tips for Writing an Effective Forwarded Email

Sending an email forward can be a great way to share information with others. However, it’s important to ensure that the message you are forwarding is clear, concise, and relevant. Here are some tips to help you write an effective forwarded email:

  • Start with a clear subject line. The subject line should clearly indicate what the email is about and make it easy for the recipient to understand what they are receiving. Avoid vague or generic subject lines that don’t provide any meaningful context.

  • Include a brief introduction. Before forwarding the email, take a moment to introduce it to the recipient. Provide some context for the information being shared and explain why you think it might be useful or interesting to them. This can help the recipient understand why the email is important and increase the chances that they will read it.

  • Be selective about who you forward emails to. Before hitting the send button, take a moment to consider whether the email is relevant to the person or group you are forwarding it to. If the information is not likely to be of interest or relevance, it may be better to skip forwarding the email altogether.

  • Include any necessary context or additional information. If the email is part of a larger thread or conversation, make sure to include any relevant messages or information that will provide necessary context to the recipient. Providing additional context can help the recipient better understand the message and take appropriate action.

  • Avoid forwarding chain emails or spam. It’s important to avoid forwarding chain emails or spam to others. These types of emails can be annoying and often contain misinformation or irrelevant information.

  • Include a clear call to action. If the email is intended to inspire action or encourage the recipient to do something, make sure to include a clear call to action. This can help increase the likelihood that the recipient will take the requested action.

  • Proofread before sending. Finally, before hitting the send button, take a moment to proofread the email and ensure that it is free from typos, errors, or other mistakes. A well-written email will be more likely to be read and taken seriously.

By following these tips, you can help ensure that your forwarded emails are effective and well-received by their recipients. Remember, a clear and concise message is key to a successful email forward.

What to Write When Forwarding an Email

What should I include in the subject line when forwarding an email?

It’s a good idea to add a brief description of the email content and the name of the sender for clarity. For example, “FW: Meeting Notes from John Smith.”

Should I edit the original email when forwarding it?

If the original email contains sensitive information that should not be shared, you can delete or redact it. Otherwise, it’s best to leave the original email unchanged to prevent confusion.

Do I need to add a greeting and closing when forwarding the email?

If the forwarded email already includes a greeting and closing, you don’t need to add one. Otherwise, a simple “Hi/Hello” and “Best regards/Thanks” is appropriate.

Can I add my comments when forwarding an email?

Yes, you can add your comments before or after the forwarded email to provide context or share your thoughts.

How do I forward an email thread?

You can forward the entire email thread by including all previous emails in the forward. Alternatively, you can summarize the thread or select only the relevant emails to forward.

Is it necessary to inform the original sender that I’m forwarding their email?

It depends on the context and your relationship with the sender. If it’s a business matter, it’s best to inform the sender that you’re forwarding the email to someone else. If it’s a personal matter, you can use your discretion.

Can I forward an email without the original sender’s permission?

If the email contains confidential or private information, it’s best to ask for the sender’s permission before forwarding it. Otherwise, you can use your judgement and forward the email if it’s relevant.

What should I do if the forwarded email contains errors or mistakes?

If you notice any errors or mistakes in the forwarded email, you can either correct them or inform the recipients of the mistake. It’s important to maintain accuracy and clarity in all communication.

Should I keep a record of forwarded emails?

It’s a good practice to keep a record of forwarded emails for future reference. You can create a separate folder or label in your inbox to store them.

Happy Forwarding!

There you have it! I hope the sample emails provided some guidance on what to write when forwarding an email. Just remember to always be considerate of the person you are forwarding to and make sure you’re not sharing anything that might be inappropriate or confidential. Thanks for reading and I hope to see you back here again for more helpful tips! Stay safe and keep forwarding!