Do you ever find yourself staring blankly at your computer screen, unsure of how to write an email that not only gets your point across but also grabs the recipient’s attention? Sick of endlessly typing and deleting, only to eventually hit the send button on an email that falls flat?
Well, my friend, fear not. I have a solution for you: sick email samples. That’s right, actual real-life examples of emails that have been proven to be effective and engaging.
But that’s not all. These samples aren’t meant to be copied and pasted word-for-word (although you certainly could). Instead, they are meant to serve as inspiration for your own unique message. Edit and tweak them as needed to fit your specific situation and style.
So, whether you’re hoping to land a new client, follow up on a job interview, or just send a friendly message to a colleague, these sick email samples have got you covered. And who knows, maybe you’ll even become the master of email communication.
The Best Structure for a Sick Email Sample
If you are feeling under the weather and need to take some time off from work, it can be difficult to find the right words to say in an email. But fear not, because there is a tried-and-true structure that you can follow to ensure your message is clear, concise and easy to understand. Here are the steps you should follow to craft the perfect sick email sample.
Step 1: Start with a Clear, Polite Greeting
When you are writing a sick email sample, it is important to start with a clear, polite greeting to your recipient. Depending on your relationship with the person, you may want to start with a more formal greeting, such as “Dear Mr./Ms. [Last Name],” or a more informal one, such as “Hi [First Name].” Regardless of your choice, make sure to be courteous and respectful in your introduction.
Step 2: Briefly Explain Your Illness
After your greeting, it is time to explain why you are unable to come to work. Keep this section brief and to the point, outlining the basics of your illness without going into too much detail. State the name of your illness, how long you have been experiencing symptoms, and if you are under a doctor’s care.
Step 3: Mention How Long You Will Be Out of the Office
In the next section of your sick email sample, it is important to let your recipient know how long you will be out of the office. Depending on the severity of your illness, you may only need one or two days of rest or you may require a more extended absence. Be honest about your needs so your colleagues can plan accordingly.
Step 4: Provide Any Necessary Updates or Instructions
If there are any updates or instructions that need to be shared while you are out of the office, this is the section to include them in. For example, if you are working on a project with a deadline, mention if someone else will be taking over in your absence or if the deadline needs to be extended. If there are any upcoming meetings or appointments, let your colleagues know if they need to be rescheduled or if someone else will be attending in your place.
Step 5: End with a Polite Farewell
Finally, end your sick email sample with a polite farewell, thanking your recipient for their understanding and support. Express your hope to be back in the office soon and let them know that you will be reachable by email if needed.
By following this structure, you can ensure that your sick email sample is clear, concise and easy for your colleagues to follow. Remember to be honest about your needs and to express your gratitude for their support during this time.
7 Sick Email Samples for Different Reasons
Sick email due to fever
Dear [Manager’s Name],
I regret to inform you that I am currently unable to come into work as I am suffering from a high fever. I went to the doctor this morning and was advised to rest and take some medication to bring down my fever.
I am hoping to be feeling better soon and will keep you updated on my progress. In the meantime, I will be available via phone and email if you need to contact me for urgent matters. Thank you for your understanding.
Best regards,
[Your Name]
Sick email due to cold and flu
Dear [Manager’s Name],
I am writing to let you know that I am feeling under the weather and will not be able to come into work today. I woke up with a sore throat, a runny nose, and a cough, and I am afraid that I may have caught the cold or flu.
I have consulted with my doctor and have been advised to stay at home to rest and avoid spreading the illness to my colleagues. I will keep you updated on my condition and let you know when I am able to return to work. Please let me know if you need me to take any specific actions on my current projects.
Best regards,
[Your Name]
Sick email due to stomach flu
Dear [Manager’s Name],
I apologize for the inconvenience, but I need to take a sick leave today due to a stomach flu that I have been experiencing since last night. I have been feeling nauseous, have had diarrhea, and have been unable to keep any food or water down.
I hope to be able to recover soon and come back to work tomorrow. In the meantime, I will do my best to catch up on any work that I have missed once I am feeling better. Thank you for your understanding.
Best regards,
[Your Name]
Sick email due to migraine
Dear [Manager’s Name],
I am sorry to inform you that I will not be able to make it into work today as I am experiencing a severe migraine. I have had migraines before, and they can be debilitating for me, making it difficult to concentrate, see clearly, and interact with others.
I have taken some medication, and I am hopeful that my condition will improve soon. However, if I am still feeling unwell tomorrow, I will notify you and make arrangements to complete any urgent tasks remotely. Thank you for your understanding.
Best regards,
[Your Name]
Sick email due to food poisoning
Dear [Manager’s Name],
I am afraid I will not be able to attend work today, as I am currently suffering from symptoms of food poisoning. Unfortunately, I had a bad reaction to some sushi that I had yesterday for lunch, which has left me feeling nauseous, with a stomach ache, and unable to eat anything.
As much as I would like to be at work, I am concerned that my condition might require me to stay close to a restroom, and I do not want to risk infecting any of my colleagues. I will keep you informed about my progress and let you know when it is safe for me to return to work. Thank you for your understanding.
Best regards,
[Your Name]
Sick email due to allergies
Dear [Manager’s Name],
I wanted to let you know that I am staying home from work today due to a severe allergic reaction that I am having. Unfortunately, I came into contact with something that triggered my allergies, and I am currently experiencing symptoms such as a runny nose, itchy eyes, and difficulty breathing.
I have taken some antihistamines, and I am hopeful that they will help relieve my symptoms soon. I apologize for any inconvenience this might cause and will keep you informed about my condition. Please let me know if there is anything that I need to do to help manage my workload while I am away.
Best regards,
[Your name]
Sick email due to a family emergency
Dear [Manager’s Name],
I am writing to let you know that I will be taking some time off work due to a family emergency. Unfortunately, a close family member has fallen ill, and I need to be with them during this difficult time.
I will do my best to stay in touch with my colleagues and keep them informed about any updates. I will also make arrangements to ensure that any urgent tasks are completed in my absence. I apologize for any inconvenience this situation might cause and appreciate your understanding during this challenging time.
Best regards,
[Your Name]
Tips for Writing a Sick Email Sample
Writing a sick email sample can be challenging, especially when you have to convey a message of illness to your boss or colleagues. The last thing you want is for your email to come across as unprofessional or unclear. Here are some tips to help you write a clear and concise sick email sample.
- Be straightforward: When writing a sick email sample, there’s no need to beat around the bush. Start with a clear and concise statement of your illness.
- Provide details: It’s important to give some details about your illness, such as the symptoms you’re experiencing and how long you expect to be out of work.
- Follow company policy: Make sure you’re familiar with your company’s policy for sick leave, and include any necessary information or documentation in your email.
- Offer a plan: If possible, suggest a plan for covering your work while you’re out. This shows that you’re responsible and committed to your job, even when you’re not feeling well.
- Express gratitude: End your email by expressing gratitude for your employer’s understanding and support during your illness.
Remember that writing a sick email sample is important for both your employer and yourself. It allows your employer to plan for your absence and ensures that you’re taking the necessary time off to recover. By following these tips, you can write a sick email sample that is professional, clear, and considerate.
FAQs Related to Sick Email Sample
What should I write in my sick email subject line?
Your sick email subject line should be brief and to-the-point. You can mention your absence due to sickness and a tentative date of return. For example, ‘Sick Leave Request – [Your Name]’
What should I include in my sick email?
Your sick email should include the reason for your absence, the date you’ll be absent, the expected date of return, and any contact details the employer can use to reach you during your absence.
Can I use a template to write my sick email?
Yes, you can use a template to write your sick email. Just ensure that it is personalized and includes all the necessary details.
Should I mention my symptoms in my sick email?
You can mention your symptoms briefly in your sick email, but it’s not necessary. You can simply state that you’re unwell and unable to attend work.
Do I need to attach a doctor’s certificate with my sick email?
It depends on your employer’s policy. If your employer requires a doctor’s certificate, you should attach it to your sick email. Otherwise, you can mention that you have seen a doctor and are following their advice.
Is it necessary to mention my personal medical information in the sick email?
No, it’s not necessary to mention your personal medical information in the sick email. Only state that you are unable to attend work due to medical reasons and would like to take sick leave.
Can I change the date of my sick leave after sending the sick email?
Yes, you can change the date of your sick leave but inform your employer as soon as possible. Send them another email notifying them of the change in the date.
What tone should I use in my sick email?
Your sick email should be professional and polite. Keep the tone formal and avoid using emotionally charged language in your email.
When should I send my sick email?
You should send your sick email as soon as possible, preferably before the start of your scheduled shift. This allows your employer adequate time to make necessary arrangements in your absence.
So don’t be ‘sick’ of emails just yet…
And that wraps up our tips and tricks for crafting the perfect ‘sick’ email. Remember, it’s important to prioritize your health and well-being, but that doesn’t mean you have to sacrifice your work responsibilities. With these samples and guidelines, you can confidently communicate your needs while still maintaining professionalism. Thanks for reading and be sure to check back for more helpful articles!