Internship resignation email sample is one of the most important documents that you need to write when you decide to leave your internship program. A well-crafted resignation email can help you leave a positive impression, maintain professional relationships, and secure future recommendations. Without a doubt, it’s crucial to get your internship resignation email right.
Luckily, crafting an internship resignation email doesn’t have to be a difficult task. By following a standard format and using the right tone, you can write a resignation email that conveys your gratitude, explains your decision, and expresses your readiness to ensure a smooth transition. Whether you need to resign due to personal reasons, new job offers, or other factors, you can find plenty of samples and templates online that you can customize and edit as needed to suit your specific situation.
In this article, we’ll explore some of the best practices for writing an internship resignation email, including what to include, what to avoid, and how to provide feedback. We’ll also provide you with some internship resignation email sample that you can use as a starting point for your own email. So, if you’re planning to resign from your internship program and want to do it the right way, keep reading to learn more.
The Best Structure for an Internship Resignation Email Sample
When resigning from an internship, sending an email to inform your supervisor and colleagues is the professional way to do it. However, it can be challenging to craft a resignation email that is both polite and informative. Here, we will discuss the best structure for an internship resignation email sample that you can use as a guide to appropriately inform your employer.
1. Begin with a Clear Subject Line
Start your email with a clear subject line that specifically indicates that you are resigning. This will ensure that your email is not ignored or missed. You can use, “Resignation from Internship” or “Internship Resignation Notice” as a subject line.
2. Address the Recipient Professionally
The salutation of your email should be professional. Address your supervisor or employer by name and greet them politely. This shows that you respect them and are serious about your resignation.
3. Express Your Gratitude
In your first paragraph, thank your employer for the opportunity they provided you – for allowing you to intern in their organization. Mention how much you have learned and the skills you have acquired during your tenure in the internship.
4. State Your Resignation and When it Will Be Effective
In the second paragraph, directly state your intention to resign from your internship and the day you plan to leave. It is best to provide two weeks’ notice to allow your employer enough time to find a replacement. Mention the reasons for your resignation, but do not elaborate on them if they are negative in nature.
5. Offer to Assist in the Transition
In the third paragraph, offer to assist your employer in the transition process. You can say something like, “I am committed to ensuring a smooth transition, and I am willing to provide any assistance necessary to help with training a replacement for my position.” This shows that you care about the organization and want to help in any way possible.
6. End with a Professional Closing
In your final paragraph, end your email with a closing that is professional and courteous. You can say something like, “Thank you again for allowing me to be a part of your team and for everything I’ve learned while working for you. I wish you all the best in your future endeavors.” Sign off with your name, title, and contact details.
In conclusion, when resigning from an internship, it is important to do so professionally. The best structure for an internship resignation email sample is one that starts with a clear subject line, thanks the employer, states the resignation and its effective date, offers to assist in the transition, and ends with a professional closing. Following this structure will ensure that you resign in a positive and respectful manner and maintain a good relationship with your employer, which may be beneficial in the future.
7 Internship Resignation Email Samples for Different Reasons
Sample 1: Resignation due to Personal Reasons
Dear [Supervisor’s Name],
I regret to inform you that I have decided to resign from my internship position at [Company Name]. Due to personal reasons, I am no longer able to fulfill my responsibilities as an intern. I deeply apologize for any inconvenience this may cause and appreciate the opportunity you gave me to work at your company.
My last day will be [Date]. I will ensure all my work is completed and handed over to my replacement before leaving. Thank you again for the valuable experience and learning opportunities I have gained during my time as an intern at [Company Name].
Best regards,
[Your Name]
Sample 2: Resignation due to Health Concerns
Dear [Supervisor’s Name],
Unfortunately, I have to resign from my internship position at [Company Name], as I have recently been diagnosed with a medical condition. The treatment process and recovery time requires me to take a leave of absence to focus on my health.
It has been an honor to work with you and the team at [Company Name]. I am grateful for the opportunities and experiences that I have gained during my time here. I sincerely apologize for any inconvenience caused and will ensure to hand over my work and responsibilities before leaving.
Thank you again for your understanding and support during this time.
Sincerely,
[Your Name]
Sample 3: Resignation for Pursuing Higher Education
Dear [Supervisor’s Name],
I am writing to tender my resignation from my internship position at [Company Name]. I have been presented with an excellent opportunity to pursue higher education in [Field], which requires me to leave this role earlier than expected.
I am grateful for the experiences and knowledge I have gained while working at [Company Name]. I have enjoyed working with you and the team and appreciate the guidance and support you have provided me with throughout my time here. I will make sure all the necessary hand-over documents are submitted and assist in the smooth transfer of responsibilities before my last day on [Date].
Again, thank you for the valuable experience and opportunities given to me. I believe my time at [Company Name] will assist me in my future studies and career.
Best regards,
[Your Name]
Sample 4: Resignation for Personal Development
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my internship position at [Company Name]. My decision is based on the desire to expand my skill set and experiences, and to further my personal development.
I appreciated the trust and guidance I received from you and the team. I am grateful for the opportunities and experiences that I have gained while working at [Company Name]. I will ensure to assist in the transition process, and complete all necessary documents and tasks before my last day on [Date].
Thank you for your understanding and the opportunity to work with you and the talented team at [Company Name]. I am confident that in the future, this experience will help me advance my career and reach my full potential.
Best regards,
[Your Name]
Sample 5: Resignation due to Relocation
Dear [Supervisor’s Name],
It is with a heavy heart that I inform you that I will have to tender my resignation from my internship role at [Company Name]. Due to personal reasons, I will be relocating to [City/State] soon. The decision came suddenly, and I am obliged to leave earlier than planned.
I have learned so much from the experiences and challenges presented to me while under your leadership. I am thankful for the opportunities and guidance from the company. I will make sure to fulfill all my responsibilities and handover my work before my last day on [Date].
Thank you again for the apprenticeship at [Company Name]. I will cherish the memories and experiences for life. It was an honor to work with you and the great team.
Sincerely,
[Your Name]
Sample 6: Resignation due to Maternity/Paternity Leave
Dear [Supervisor’s Name],
It is with mixed emotions that I tender my resignation from my internship position at [Company Name]. I will be taking leave to focus on my maternal/paternal duties. Over the last few months, I have enjoyed working with your team and learning more about [Field/Industry]. However, at this time, I am unable to continue my internship role further.
Thank you for the opportunity to serve in the company as an intern and gain valuable experience in the field. I will pass along all my responsibilities to my colleagues and ensure they are familiar with any outstanding tasks. My last day will be on [Date].
Thank you again for everything. I hope to have the opportunity to work with [Company Name] in the future.
Best regards,
[Your Name]
Sample 7: Resignation due to Unforeseen Circumstances
Dear [Supervisor’s Name],
Unfortunately, due to some unforeseen circumstances, I must tender my resignation from my internship position at [Company Name]. I was grateful to work and learn from an esteemed organization such as [Company Name], and it was a pleasure to gain experience under your supervision. However, due to personal reasons, I must leave earlier than anticipated.
I apologize for any inconvenience caused, and I will ensure all my responsibilities are handed over appropriately to my replacement before leaving. My last day will be on [Date].
Thank you for the opportunity to learn and to be part of the [Company Name] team. Please feel free to contact me in the future if there is anything I can assist with.
Sincerely,
[Your Name]
Tips for Writing an Internship Resignation Email
Internships play a crucial role in shaping our career trajectory. However, sometimes circumstances might arise that require us to terminate our internship earlier than planned. In such situations, writing an internship resignation email is vital to inform your employer about your decision politely. Here are some tips for crafting the perfect internship resignation email:
- Be Direct and Concise: Your email should convey your decision and explain why you have to resign. Briefly mention the reason and explain that it is necessary. Keep your message clear and to the point, avoiding any unnecessary details.
- Express Gratitude: Express appreciation for the opportunity and experience you’ve gained during this internship. Remember that you never know when you’ll need to rely on previous interns or employers for a reference letter or recommendation. Showing gratitude leaves a good impression and increases the possibilities of positive feedback in the future.
- Provide a Notice Period: Give your employer a reasonable notice period of at least two weeks where possible. This will give them enough time to find a replacement or make necessary adjustments. Also, note that most internships usually have agreements or contracts to abide by. Make sure to follow them when resigning.
- Offer to Help: If possible, offer to assist with the transition process by training your replacement or being available to answer questions. This gesture demonstrates your respect for the company and their goals and ambitions
- Provide Contact Information: Make sure to include updated contact information where you can be reached after leaving. It’s essential to remain professional while taking the necessary steps to pivot in your career.
Wrapping up, writing an internship resignation email can be nerve-wracking, but with the right approach, you can exit professionally and with grace. Remember to be direct, express gratitude, provide notice, offer help where possible, and provide updated contact information. These tips will help ensure that you maintain a good relationship with your employer and maintain a level of professionalism and respect during the resigning process.
Internship Resignation Email Sample
What are some reasons for resigning from an internship?
Interns may resign from their positions due to conflicts with work or school schedules, family obligations, or personal reasons such as health or moving to another location.
When is it appropriate to send an internship resignation email?
It is appropriate to send an internship resignation email as soon as you have made the decision to resign. Ideally, you should provide your employer with at least two weeks’ notice.
What should be included in the subject line of my internship resignation email?
The subject line of your internship resignation email should be simple and direct, such as “Resignation – [Your Name].”
How should I start my internship resignation email?
You should start your internship resignation email by addressing your supervisor or the person you report to, and expressing appreciation for the opportunity to work with the company. State that you are resigning from your position and provide the last day you will be working.
What should I include in the body of my internship resignation email?
The body of your internship resignation email should include a brief explanation as to why you are resigning, along with any relevant details such as the reason for leaving or the new job you have accepted. You should also offer to assist in making the transition as smooth as possible and provide your contact information for future reference.
Should I provide feedback on my internship experience in my resignation email?
You are not obligated to provide feedback on your internship experience in your resignation email, but it may be helpful to both you and the company to offer feedback on what you learned, what you enjoyed, and areas for improvement.
Can I resign from my internship without giving notice?
While it is not recommended, you can resign from your internship without giving notice. However, this may damage your professional reputation and future job prospects.
What if my internship is unpaid, do I still need to send a resignation email?
Yes, you should still send a resignation email, as it is a professional courtesy to notify your employer of your departure.
How should I end my internship resignation email?
You should end your internship resignation email by thanking your supervisor and the company for the experience, expressing your hope for a positive future relationship, and offering your best wishes for the future.
Happy Trails!
Well, you did it! You made it to the end of the article about internship resignation email samples. We hope you found the information helpful and practical. Remember, quitting an internship can be tough, but sending a simple and respectful email can make a big difference. Also, keep in mind that resigning from an internship is not the end of the world. There are many other opportunities out there waiting for you. Thanks for reading and feel free to visit our site again for more awesome content!