How to Write a Professional Resignation Email for Higher Studies and Quit Your Job Gracefully

Are you contemplating quitting your job to pursue higher studies? If the answer is yes, then you’re in the right place. In this article, we’ll walk you through the process of drafting a resignation email that’s professional, polite, and concise. We understand that resigning from a job can be a daunting task, but it’s necessary when you’re looking to further your education. Fortunately, we’ve got you covered.

We’ll be providing you with examples of resignation emails for higher studies that you can use as a template or modify to fit your specific situation. We’ll also make sure to give you tips on how to write a resignation letter that won’t burn any bridges between you and your current employer. Whether you’re leaving due to a new job offer or to continue your academic journey, a good resignation letter can make all the difference.

So, if you’re ready to take the leap and make the big decision to resign, let’s dive into crafting the perfect resignation email for higher studies.

The Best Structure for a Resignation Email for Higher Studies

When it comes to resigning from a job to pursue higher education, it’s important to do so in a professional manner. Writing a resignation email can feel daunting, but with the right structure, it can be a smooth and efficient process. Here is a breakdown of the best structure for a resignation email for higher studies, using Tim Ferris’ writing style as a guide:

Opening Paragraph: Express Gratitude

In the opening paragraph, express gratitude towards your employer and colleagues. Thank them for the opportunities and experiences that you have gained from working with them. Commend them for their guidance and support that have helped shape you into the professional that you are today.

Second Paragraph: State Intentions to Pursue Higher Education

In the second paragraph, state your intentions to pursue higher education. Explain why you have decided to take this path and what you hope to achieve with your studies. Be honest and transparent about your motivations, as this can show your sincerity and commitment to personal growth.

Third Paragraph: Provide a Timeline for the Transition

The third paragraph should be dedicated to providing a timeline for the transition. Let your employer know when your last day will be, and offer to assist with the transition as much as possible. This can include training your replacement, documenting procedures, and transitioning ongoing projects.

Fourth Paragraph: Express willingness to stay connected

In the fourth paragraph, express your willingness to stay connected with your employer and colleagues. Let them know that you appreciate the relationships that you have formed with them and that you hope to maintain these connections in the future. Provide your contact information and offer to keep them updated on your progress in your higher education journey.

Closing Paragraph: Reiterate Gratitude

The closing paragraph should reiterate your gratitude towards your employer and colleagues. Thank them once more for everything that they have done for you during your time with them. Close the email by wishing them all the best for the future.

Following this structure can help ensure that your resignation email is professional, sincere, and effective. Remember to proofread your email before sending it, as errors and typos can detract from your message. With the right approach, you can resign from your job while maintaining strong relationships with your employer and colleagues, paving the way for future opportunities.

Seven Sample Resignation Emails for Higher Studies

Sample 1: Pursuing a Master’s Degree

Dear [Manager’s Name],

I am writing to formally notify you of my resignation from [Company’s Name]. After much consideration, I have decided to pursue a master’s degree in [Field of Study] at [University’s Name].

It has been an incredible experience working alongside you and the rest of the team at [Company’s Name]. The support, guidance and opportunities provided have been invaluable to my professional growth. Thank you for the training and development offered during my tenure at the company. I hope that my contributions have been beneficial to your team as well.

Please let me know how I can assist during the transition phase. I remain committed to ensuring a seamless handover of my responsibilities and wrapping up any outstanding tasks.

Thank you again for everything.

Best regards,

[Your Name]

Sample 2: Enrolling in a PhD Program

Dear [Supervisor’s Name],

This letter is to inform you that I am resigning from my position as [Your Position] at [Company’s Name] effective [Date]. This decision was not easy for me to make, however, after careful consideration, I have decided to enroll in a fully-funded PhD program at [University’s Name] in [Field of Study].

I would like to express my deepest appreciation for the opportunity to work with you and the team. It has been a pleasure contributing to the success of the company. In my tenure here, I have learned invaluable skills and gained industry insights that will stay with me throughout my career.

Please let me know how I can assist with the transition before my last day. I am committed to completing all my pending obligations, and I have full confidence that the team will continue to succeed under your leadership.

Thank you for supporting me professionally and personally. I look forward to staying in touch.


[Your Name]

Sample 3: Pursuing Further Education Abroad

Dear [Manager’s Name],

I am writing to inform you of my resignation as [Your Position] from [Company’s name] effective [Date]. After much consideration, I have made a decision to pursue further education and expand my horizons by studying abroad in [Country’s Name] for my Masters.

I wanted to express my sincere appreciation to you and the company for the opportunities, support, and guidance provided during my tenure. The skills and knowledge gained from working with you and the team will be extremely helpful in laying a strong foundation for my future endeavors.

I apologize for any inconvenience my resignation may cause and will do whatever I can to ensure a smooth transition phase. I am happy to assist in training my replacement and submitting a comprehensive handover document to ensure all processes continue efficiently.

Once again, thank you for everything.

Best regards,

[Your Name]

Sample 4: Starting a Business Venture

Dear [Supervisor’s Name],

Please accept this letter as formal notification of my resignation from my position as [Your Position] at [Company’s Name]. I have thoroughly enjoyed my time working here, but I have decided it is time to start a business venture in [Industry] and take my career in a different direction.

I appreciate the support and guidance you have provided me during my tenure. Without a doubt, the experience has been invaluable and has helped me grow both personally and professionally. The opportunities to learn, be challenged, and grow my skills have enabled me to feel confident in taking this new direction.

In my remaining time with the company, I will ensure a seamless handover of my responsibilities, including working together on any significant projects or tasks that I need to remain involved in. Please let me know if there is anything I can do to assist with the transition process.

Thank you again for a wonderful opportunity. Please stay in touch.


[Your Name]

Sample 5: Moving to a Different City for Education

Dear [Manager’s Name],

I am writing to inform of my resignation as [Your Position] with [Company’s Name], effective [Date]. I have decided to continue my educational journey by moving to [City’s Name] to pursue [Field of Study] at [University’s Name].

It was an honor being part of this team and I’m grateful for the opportunities, support, and encouragement throughout my tenure. I am incredibly appreciative of the investment in my professional development, which has prepared me for my future educational endeavors.

To ensure a smooth handover, I am prepared to finish any projects or tasks assigned to me before my last day. I am available to assist in training and briefing my replacement during the transition period.

I would like to thank you wholeheartedly, again, for everything you and the team have done for me. I have acquired meaningful experience, which will serve me well wherever I go.

Best regards,

[Your Name]

Sample 6: Shifting to a Different Industry

Dear [Supervisor’s Name],

This is to inform you of my resignation as [Your Position] at [Company’s Name]. I have truly valued and appreciated the experience of working with such an innovative company. But after deep introspection, I have decided, it’s time to shift gears and explore and make a change in my career path.

Thank you for your leadership, support, and mentorship helping me grow my skills. I am indebted to the company for being a part of such a dynamic and visionary team, which has given me enormous professional experience.

This change won’t be easy, but I’m committed to make this transition as smooth as possible. I’m happy to assist in the recruitment process and handover all the relevant documentations for a seamless transition process.

Thank you again, Your support means the world to me and I’ll always treasure what I learned here


[Your Name]

Sample 7: Starting a Fashion Design Course

Dear [Manager’s Name],

Effective [Date], I am resigning from my position as [Your Position] at [Company’s Name]. It’s with great pleasure that I hereby inform you that I have been admitted to the Fashion Design Course at [Institute’s Name].

I have learned so much from my time here, and thank you for everything that you and the team have done to contribute to my professional growth. I am grateful for the different skills and knowledge that I acquired, which have broadened my scope of learning.

Before my last day, I’ll ensure everything is handed-over efficiently and I’m happy to offer any support in training my replacement. I am committed to making sure that there is no disruption in the workplace during my departure.

I would like to offer my sincere thanks to the team for the help, support and encouragement throughout my tenure. I hope that we will keep in touch and wish the company every success in future endeavors.

Best regards,

[Your Name]

Tips for Resignation Email for Higher Studies

Resignation is never an easy decision, but when it comes to pursuing higher studies, it is a decision that is easy to make. However, resigning from your current job can be tricky, and crafting a resignation email can seem daunting. Here are some tips to help you write an effective resignation email when leaving for higher studies.

Be clear and concise

When composing a resignation email, it is essential to be clear and direct about your intentions. Avoid ambiguous statements and get to the point. Let your employer know that you have decided to pursue higher studies full-time and that you are resigning from your current position. Make sure you include your last day of work and express your gratitude to your employer and colleagues for the time you have spent working with them.

Give ample notice

It is crucial to give your employer ample notice when resigning from your current job. It is recommended to give at least two weeks’ notice, but you may want to give more, depending on your employer’s policies and requirements. This will allow your employer to make appropriate arrangements for your replacement, and it can also help build and maintain good relationships in the professional network.

Express your appreciation

In your resignation email, it is a good idea to express your appreciation for the opportunity to work with your current employer and colleagues. Thank them for the valuable experiences and insights you have gained while working with them. This gesture of gratitude will go a long way in leaving a positive impression and maintaining professional relationships.

Offer your assistance

If appropriate, offer your assistance in training your replacement or helping to complete any unfinished projects. This will not only show your commitment to a smooth transition but is also a great way to maintain positive relationships and build a strong professional network.

Maintain professionalism and positivity

Finally, it is crucial to maintain a positive and professional tone in your resignation email. Avoid criticizing your employer, colleagues, or company and focus on the positive experiences and opportunities you have gained. Leaving with a positive impression will help you maintain productive professional relationships, which could benefit you in the longer run.

In conclusion, resigning to pursue higher studies is a big decision, but it can also be a step towards success. By following these tips, you can write an effective resignation email, maintain positive relationships, and transition smoothly as you take the next big step in your career.

Resignation Email for Higher Studies FAQs

What should I include in my resignation email for higher studies?

You should include a brief explanation of your reasons for leaving, your last day of work, and your contact information. It is also important to express gratitude for the opportunity to work with the company.

How far in advance should I send my resignation email?

You should send your resignation email at least two weeks before your last day of work. This gives your employer enough time to make arrangements for your replacement.

Is it necessary to provide a reason for leaving in my resignation email?

No, it is not necessary to provide a reason for leaving. However, it is courteous to offer a brief explanation of your decision.

Can I ask my employer for a letter of recommendation in my resignation email?

Yes, you can ask your employer for a letter of recommendation in your resignation email. Be sure to provide them with sufficient time to write the letter before your last day of work.

What if my employer asks me to stay?

If your employer asks you to stay, you should consider their offer carefully. If you are committed to pursuing higher studies, it may be necessary to politely decline their offer.

How should I address my resignation email?

Your resignation email should be addressed to your immediate supervisor and copied to the HR manager. Be sure to use a professional tone and address the recipient by their proper title.

Should I offer to help with the transition process?

Yes, it is polite to offer to help with the transition process. You can offer to train your replacement or assist with documentation.

What if I change my mind about leaving?

If you change your mind about leaving, you should speak to your employer as soon as possible. It is always better to clarify any misunderstandings before your last day of work.

Is it advisable to provide feedback on my experience in the resignation email?

Yes, your feedback can help your employer address any issues or concerns with their employees. However, make sure your feedback is constructive and respectful.

Signing Off

Well folks, it’s time for me to bid you adieu. I hope that today’s article has been helpful for those of you looking to pursue higher studies in the future. Remember, resigning from a job to focus on your education is a brave and strategic move that can pay off big in the long run. I want to thank you all for taking the time to read this article, and I hope you’ll come back soon for more career tips, tricks, and insights. Until then, don’t forget to stay curious, stay motivated, and stay true to your dreams. Good luck!