Sample Email Message for Sending Resume: Tips and Examples

In today’s job market, sending a resume is just the first step towards getting noticed and landing an interview. But with hundreds of resumes flooding employers’ inboxes every day, how can you make sure yours stands out? The answer is simple: by crafting a personalized and compelling email message to accompany your resume. Whether you’re responding to a job posting or sending a cold email, your message should communicate your value proposition, highlight your skills and experience, and show that you’re a great fit for the job. But fear not, you don’t have to be a master wordsmith to create an outstanding email message. In fact, you can find plenty of sample email message templates online, and with a little editing, you can tailor them to your specific needs. Here’s one example that you can use as a starting point:

Dear [Hiring Manager],

I am excited to apply for the position of [Job title] at [Company name], and I am confident that my skills and experience make me the perfect fit for this role. As you will see on my attached resume, I [briefly summarize your relevant experience and achievements].

I am particularly drawn to [Company name]’s mission and values, and I believe that my [skills/experience] align with this mission. [Add one or two specific things you like about the company or what they do.]

Thank you for considering my application. I look forward to hearing from you soon.


[Your name]

The Best Way to Structure Your Email Message When Sending Your Resume

Sending your resume through email is a modern way to apply for job openings. But, how do you make sure that your email message stands out among the hundreds of other applicants? Crafting a well-written and well-structured email message is the key to making a lasting first impression. Here’s the best structure for a sample email message to send your resume:

Subject Line

The subject line must be straight to the point. Potential employers are busy people, and they receive plenty of emails from job seekers. Recruiters typically spend six seconds scanning emails and resume submissions. That’s why it’s important to make the subject line of your email count with precise, eye-catching words that grab the hiring manager’s attention. For example:

“Experienced Marketing Manager Seeking Opportunity at XYZ Company,” “Results-Oriented Sales Professional with Over 10 Years of Experience,” “Creative Web Designer Eager to Join Your IT Team.”

Greeting and Introduction

As with any correspondence, it’s important to start your email message with a proper greeting and introduction. Use the hiring manager’s name instead of using generic phrases like “Dear Sir/Madam” or “To Whom It May Concern.” Start with a brief introduction of yourself and mention how you found out about the job opening. This builds an immediate connection with the potential employer and helps you stand out among other applicants.


The body of your email message should be clear and concise. Use bullet points or numbered lists to highlight your skills and qualifications that make you a suitable candidate for the job. Also, keep in mind that the message should complement your attached resume, not duplicate it.

Include information about what you can bring to the company, rather than focusing solely on your experience and qualifications. Share a little bit about your passion and vision for the position, but always keep it brief and relevant. If the company values specifics qualities or ways of working, it helps to mention them, too.

Make sure you proofread and edit the content of your email message to ensure that it’s free from grammatical errors, typos, and spelling mistakes. These simple errors are easy to make but can cost you the job.

Closing and Call to Action

End your email message properly with a courteous closing and a call to action. Thank the hiring manager for their time and express enthusiasm about the opportunity to join the team. Also, mention the attached resume, its format, and what is included. Submit your contact details and social media handles if it is relevant to the position and a way the employer can get to know you outside of your resume. Include a clear call to action to encourage the hiring manager to contact you regarding the next steps of the application process.

Remember, the email message for sending your resume is your first chance to make an impression on a potential employer. Craft your message carefully and follow this structure to make a positive first impression and land the dream job you’ve always wanted.

Email templates for sending resume for different reasons

Job Application Email for Fresher

Dear Hiring Manager,

I am writing to express my interest in the job opening for the position of entry-level software engineer at your esteemed organization. As a recent computer science graduate, I believe my technical skills and passion for coding makes me a perfect fit for this position.

In my previous internship, I have worked on various software development projects and contributed to the development and implementation of various software applications. My experience has sharpened my skills in programming languages such as Java and PHP, database management systems, and web development.

I have attached my resume for your consideration and I’m looking forward to hearing back from you. Thank you for your time and consideration.

[Your Name]

Networking Email for Job Referral

Hello [Referrer],

I hope this email finds you well. I am writing to inquire about any job opportunities in your organization because I believe my skillset would be a great asset to your team. I have attached my resume for your reference.

I came to know about your organization through [insert method] and after researching about your organization, I have come to the conclusion that my values and work ethics align with those of your organization.

As a (job position), with (years of experience), I have gained proficiency in (skillset) and I believe I can contribute meaningfully to your organization’s growth. It would be kind of you to give me a referral to any manager in your organization who is looking for a candidate with my skills and experience.

Thank you for taking the time to read this email. I appreciate your assistance.

Best regards,
[Your Name]

Email for freelance work proposal


I am a freelance (job position) and I am writing to propose my services to you. I have heard a lot about your organization and the impact it is making in the industry, and I would like to be a part of it. My skills and experience in (skillset) position me as a great addition to your team.

I have worked with various firms on their (type of project) projects and have expertise in (software/tools). Please find attached my resume and portfolio for further review.

If there is any project I can assist you with, I would be more than happy to discuss it with you. Thank you for taking time to consider my proposal. I look forward to hearing back from you.

Best Regards,
[Your Name]

Cold Email to a Recruiter

Dear [Recruiter’s Name],

I am writing to introduce myself as an experienced (job position) and offer my resume for consideration. I seek a career progression in a professional work environment that offers challenging opportunities to showcase my skills. Please find my resume attached for your convenience.

With several years of experience in the industry, I bring remarkable skills such as (skillset) to your organization. I have worked with (language/tool) and have contributed to various (type of project). I believe my skills would make a great addition to your team.

Thank you for your valuable time and consideration. I look forward to hearing back from you soon. If you have any questions or would like further information, please do not hesitate to ask.

[Your Name]

Thank you Email after an Interview

Dear [Interviewer’s Name],

Thank you for your time and the opportunity to interview with your organization for the position of (job position). I enjoyed learning more about the company and the role, and I am excited about the prospect of joining your team.

Through the interview, I got a chance to witness your organizational culture and it is in line with my work ethics. I am confident that my skills in (skillset) and experience in (work experience), would add value to your team.

Please do not hesitate to contact me with any further questions or requirements. Thank you again for the opportunity to interview with your organization.

Best regards,
[Your Name]

Cold Email to Hiring Manager after a Career Fair

Dear [Hiring Manager’s Name],

I had the pleasure of meeting you during the career fair last (date) and learning more about your company’s values and work ethics. I am writing to express my continuing interest in the open position of (job position) at your esteemed organization.

Having reviewed your organization’s objectives and values, I am confident that my skills and experience aligns with the position you have advertised. My proficiency in (software/tools) combined with my success in (work experience) have prepared me to function effectively as part of your team.

I have attached my resume for further review. Thank you for your time and consideration. I look forward to hearing from you at your earliest convenience.

[Your Name]

Thank you email for connecting on LinkedIn

Hello [Connection’s Name],

Thank you for connecting with me on LinkedIn. I am excited to be part of your network and look forward to exploring how our association will benefit us.

I am a(n) (assistant engineer, web developer, content writer etc.) with a background in (specific industry). I have experience in (type of project) and skills such as (skillset). I am looking for opportunities to collaborate and grow my network.

Please find my resume attached for further reference. I would love to get to know you better and learn about your professional interests. Please feel free to contact me if there is anything I can assist with.

Thank you again for reaching out to me. I look forward to hearing back from you and potentially meeting with you in the future.

[Your Name]

Sending Your Resume – Tips for A Successful Email Message

Sending your resume through email is one of the easiest and most efficient ways to apply for a job. However, just because it is simple doesn’t mean that you should neglect the details. Here are some tips to ensure that your email message stands out to potential employers:

Subject Line

The subject line of your email message is the first thing a potential employer will see when they receive your application. Make sure to create a subject line that is clear and concise. Use keywords that relate to the job you are applying for, such as “Marketing Manager Position – Your Name” or “IT Support Specialist – Your Name”.

Email Address

Make sure to use a professional email address when sending your resume. Avoid using email addresses that are too casual or inappropriate, such as “[email protected]” or “[email protected]”. Instead, use an email address that includes your name and is easy to remember.

Email Message

Your email message should be brief and to the point. Begin with a polite greeting, followed by a short introduction about yourself and your qualifications. Make sure to highlight any relevant experience or skills that are related to the job you are applying for. End the message with a strong closing statement thanking the employer for their time and consideration.

Make sure to attach your resume, cover letter, and any other relevant documents to the email. Double-check the file names to ensure that they are easy to identify, such as “YourName_Resume” or “YourName_CoverLetter”. Additionally, make sure that the file formats you use are compatible with the employer’s systems.

If you don’t hear back from the employer within a week or two, consider sending a follow-up email message. Be polite and reiterate your interest in the position. This shows the employer that you are eager and proactive, which can make a positive impression.

By following these tips, you can improve your chances of standing out to potential employers when you send your resume through email. Remember to keep your email message professional and concise and make sure that all the necessary documents are included in the email.

FAQs related to sample email message for sending resume

What should be the subject line of the email when sending my resume?

The subject line of the email when sending your resume should be clear and specific, such as “Application for [Job Title] position”.

What should I include in the body of the email when sending my resume?

In the body of the email, you should introduce yourself briefly, mention the job you are applying for, highlight your relevant skills/qualities, and attach your resume and cover letter.

How should I address the recipient of the email when sending my resume?

You should address the recipient of the email by their name, such as “Dear [Name]”. If you are unsure of their name, you can use “Dear Hiring Manager”.

Should I include a cover letter when sending my resume via email?

Yes, you should include a cover letter when sending your resume via email. The cover letter is your chance to introduce yourself and explain why you are the best fit for the job.

What format should my resume be in when sending it via email?

Your resume should be in a PDF or Word doc format when sending it via email. This ensures that the recipient can view and open it correctly.

How long should my email be when sending my resume?

Your email should be short and to the point, ideally no longer than 3-4 paragraphs. Remember that the recipient may receive multiple emails, so you want yours to be clear and concise.

What should I avoid including in my email when sending my resume?

You should avoid including personal information, such as your birthdate, marital status, and social security number. You should also avoid using any inappropriate or casual language.

What should I do if I don’t hear back after sending my resume via email?

If you don’t hear back after sending your resume via email, you should follow up with a polite email or phone call. This shows your interest in the job and your professionalism.

Is it okay to follow up multiple times after sending my resume via email?

You should follow up once or twice (at most) after sending your resume via email. If you still don’t hear back, it’s best to move on and focus on other opportunities.

Thanks for Reading and Good Luck!

We hope this sample email message for sending your resume has given you some helpful tips and ideas. Remember, it’s important to make a strong first impression with your email and resume in order to stand out from the competition. Don’t forget to double-check your spelling and grammar, and customize your email for each employer you reach out to. Thanks for reading, and we wish you all the best in your job search. Be sure to visit again soon for more job-hunting tips and advice!