Sample Email to Announce Holiday: Letting Your Team Know About the Upcoming Break

As the holiday season quickly approaches, many of us are searching for the perfect way to announce our upcoming vacation plans to friends, family, and colleagues. Whether you’re planning a week-long beach getaway or a cozy winter cabin retreat, it’s essential to have a well-crafted email to announce your holiday plans.

Luckily, creating the perfect email doesn’t have to be a daunting task. With a little bit of creativity and the right format, you can easily create an attention-grabbing holiday announcement that will have your recipients eagerly awaiting your return.

To make things even easier, you can find plenty of sample emails to announce holiday plans online, which you can customize and edit as needed to suit your specific needs. From witty and creative to simple and straightforward, there are many different styles and formats to choose from.

So, whether you’re sending an email to your boss, your best friend, or your entire contact list, be sure to put some extra care and thought into your announcement. With the right words and the right tone, you’ll be sure to generate plenty of holiday cheer and excitement.

The Ultimate Holiday Announcement Email: How to Make it Count

The holiday season is upon us, and it’s that time of the year where you can show your appreciation and goodwill towards your employees and clients. One of the best ways to do this is to send an email announcement formally declaring the holiday.

But how can you structure the perfect email? How can you make sure that your message is clear, concise, and impactful?

In this article, we’ll discuss the best structure for an email to announce a holiday. We’ll take inspiration from the writing style of Tim Ferris, a renowned author and entrepreneur known for his ability to communicate effectively.

Firstly, it’s important to start with a clear and attention-grabbing subject line. Avoid generic phrases like “Holiday Announcement” and try to use something creative and unique. For example, “All Aboard the Holiday Express – Company X Announces Official Holiday Dates” or “Happy Holidays from Company X – Here’s When We’ll Be Closed”.

After the subject line, move on to the body of the email. Start with a greeting that acknowledges the recipient, such as “Dear Employees” or “Dear Clients”, followed by a line or two that expresses appreciation and gratitude.

Next, provide the details of the holiday – the dates, when the office will be closed, and when it will reopen. Be clear and concise in your message so that there is no confusion.

You can then go on to express your best wishes and hopes for the holiday season. Keep it light-hearted and friendly by using phrases like “We hope you have a warm, restful break” or “We hope you get the chance to spend some quality time with your loved ones.”

Finally, wrap up the email by expressing your gratitude once again. You could say something like, “We want to thank you for your hard work and dedication this year, and we wish you all a very happy holiday season.”

To sum up, the best structure for a holiday announcement email involves a captivating subject line, a greeting that acknowledges the recipient, clear details of the holiday, and warm wishes for the season. Following this structure, your email is sure to make an impact and leave a positive impression on your employees and clients.

Email Samples to Announce Holidays for Various Reasons

Happy Independence Day! Holiday Notice

Dear All,

We are thrilled to announce that to commemorate the country’s Independence Day, our office will be closed on 4th July. Let us take a moment to reflect on the significance of this day and show our appreciation for the freedom and liberty that it has brought us.

We hope you all enjoy this long weekend and take advantage of this opportunity to spend quality time with your loved ones. We will resume work as usual on the following day.

John Smith

Winter Holiday Closure Notice

Dear Valued Customers,

We are excited to inform you that our store will be closed from 24th of December to 28th of December for the holiday season. We hope you have had a great start to the winter and that these days will allow you to relax, rejuvenate and spend time with those who matter most.

We apologize in advance for any inconvenience that this may cause and appreciate your patience in this matter. We cannot wait to see you back when we reopen on 29th of December. Happy holidays!

Warm Regards,
Jane Doe

Happy Halloween! Holiday Announcement

Dear Staff,

We are pleased to announce that our office will be closed on October 31st to enjoy the festivities of Halloween. We encourage you all to take part in this spooky holiday with your family and friends and indulge in some trick or treating.

Let us take this time to share some ghost stories and candy, and we shall resume our activities on the following day. Happy Halloween and stay safe!

Best Wishes,
Mike Johnson

Happy Thanksgiving Day! Holiday Closure Notice

Dear Customers,

We are excited to inform you that we will be closed on Thanksgiving Day, 25th November, to celebrate and give thanks for all the blessings we have received this year. We appreciate your continued patronage and value the trust you have placed in our business.

We wish you all a wonderful holiday spent with your loved ones and look forward to serving you once we are back in the office on Friday the 26th.

Emily Anderson

Office Closure Announcement for Labor Day

Dear Team,

We are happy to inform you that our office will be closed on September 6th in honor of Labor Day. This day is an opportunity to recognize and appreciate the hard work and contributions made by each and everyone in our team towards the growth and success of our company.

We hope that you will enjoy this day off and take this opportunity to recharge your mind and body before getting back to work on the following day.

Best Regards,
Stephanie Williams

Summer Break Closure Notice

Dear Clients,

We wanted to let you know that our company will be on a summer break from 18th of August to 23rd of August. This time will be dedicated to refreshing our minds and strategies to better serve you in the future.

We apologize for any inconvenience that this may cause. However, our team will continue to monitor emails and we will get back to you as soon as we can. Thank you for your understanding and support!

Best Wishes,
Thomas Evans

Columbus Day Closure Notice

Dear Customers,

We are excited to inform you that we will be closed on October 11th in observance of Columbus Day. It is a day to acknowledge and celebrate the past explorations and discoveries that have made such a significant impact on our world.

We wish you all a great day off and look forward to welcoming you back once we reopen on the following day.

Thank You,
Robert Brown

Tips for crafting an impactful email to announce a holiday

Holidays are undoubtedly a time of joy and merrymaking. Be it a public or company holiday, the excitement can be palpable. However, before your employees can pack their bags and wave goodbye to work, you need to craft a compelling email announcement that sets the tone for the holiday celebrations to come. Here are some tips to help you create a memorable email that your employees will cherish:

  • Clear and concise subject line – Be clear about what the email is about. You could use something like “Holiday Notice: [Date/Period].” Keep it short and simple so that employees can know what to expect when they open the email.

  • Start with an engaging opening – You want to grab your employees’ attention from the get-go. Start with a warm greeting, maybe a light-hearted joke or anecdote to set the mood.

  • Background information – Give context to the holiday period. For example, if it’s a public holiday, explain its historical significance. If it’s a company holiday, mention why the company has designated the day(s) as a holiday.

  • Details of the holiday – Be specific about the date(s), when the holiday starts and ends, and how it impacts work schedules. Give any relevant details of changes to routine activities that will occur due to the holiday.

  • Encourage participation – Use the email as an opportunity to encourage employees to participate in any planned activities or celebrate the holiday in their own way.

  • Closing remarks – Reiterate the message that you began with. Thank your employees for their contribution and wish them a happy holiday.

By incorporating these tips, your email announcement will be memorable, informative, and encourage your employees to engage in the holiday spirit.

Frequently Asked Questions about Sample Email to Announce Holiday

1. Why is it important to send an email to announce a holiday?

It’s important to send an email to announce a holiday because it helps to communicate the news effectively and in a timely manner with everyone in the organization. Doing so also helps manage employee expectations and reduces confusion about any changes in work schedules or workflow.

2. Who should receive the holiday announcement email?

The holiday announcement email should be sent to all employees in the organization. This includes full-time, part-time, and contracted staff. Everyone should be informed about the holiday and any changes in work schedule or workflow that may result from it.

3. What should the subject line of the holiday announcement email be?

The subject line of the holiday announcement email should be clear and informative. It should include the name of the holiday and the date it will be observed. For example, “Holiday Announcement: Independence Day – July 4, 2021.”

4. What information should be included in the holiday announcement email?

The holiday announcement email should include the name of the holiday, the date it will be observed, and any changes in work schedule or workflow that may result from it. Additionally, it should also provide instructions on how employees can request time off, if applicable.

5. When should the holiday announcement email be sent?

The holiday announcement email should be sent in a timely manner. Ideally, it should be sent at least two weeks before the holiday to give employees enough time to plan for it.

6. Can I use a template to create a holiday announcement email?

Yes, using a template can be helpful in creating a holiday announcement email. However, be sure to personalize it and make any necessary adjustments to fit your organization’s specific needs.

7. What should I do if I receive any questions or concerns about the holiday announcement?

You should be prepared to address any questions or concerns that employees may have about the holiday announcement. Encourage them to reach out to you or their supervisors if they have any questions or concerns.

8. Should I follow up with employees after the holiday?

Yes, following up with employees after the holiday is a good idea. It shows that you care about their well-being and are interested in how they spent their time off. You can do this by sending a brief email or having a brief conversation with them.

9. What are some best practices for creating a holiday announcement email?

Some best practices for creating a holiday announcement email include being clear and concise in your messaging, using a friendly and professional tone, providing any necessary instructions, and encouraging employees to celebrate the holiday responsibly.

Happy Holidays from Our Team!

We hope this sample email has given you some inspiration for your own holiday announcement. Remember to keep it casual, friendly, and heartfelt. It’s a great way to connect with your customers and spread some holiday cheer. Thanks for reading and we can’t wait to see you again soon. In the meantime, have a wonderful and safe holiday season!