Sample Email to Reconnect with Client: How to Take the First Step Towards Rebuilding Relationships

If you’re a business owner or an independent contractor, you must know by now how crucial it is to maintain a healthy relationship with your clients. However, we all have moments where we lose touch with them due to busy schedules or unforeseeable circumstances. Nevertheless, it doesn’t mean that we have to let go of those valuable connections.

Reconnecting with a client after a long hiatus may seem daunting, but it’s completely doable. With the right approach and proper execution, you can rekindle that professional relationship in no time. That’s why we’re providing you with some sample emails to reconnect with clients.

Not only do these samples give you a starting point, but you can also use them as a foundation to craft your own message. After all, every client is unique, and customizing your message to fit their needs showcases your attention to detail.

We understand that sometimes, it’s difficult to come up with content that’s both friendly and professional. You don’t want to come off as too pushy, but you also don’t want to seem too distant. That’s why we’ve compiled a few examples that strike the perfect balance.

Sample Email: “It’s Been A While”

Dear [Client],

It’s been a while since we last connected, and I wanted to reach out and check in with you. I hope this message finds you well and that business has been thriving for you.

I wanted to see if you were still in need of our services or if things have changed. We’ve been working behind the scenes to improve the quality of our work, and we’d love to show you what we’re capable of.

If this is something that interests you, please feel free to reach out to us, and we can arrange a meeting to discuss further details.

I hope to hear from you soon.


[Your name]

So, whether you’re looking to reconnect with old clients or establish new connections, keep these sample emails in mind, and customize them as needed. Remember, a friendly and professional message can go a long way in maintaining and strengthening your business relationships.

The Best Structure for Sample Email to Reconnect with Client, Tim Ferris Style

If you are a business owner or a salesperson, it is critical to stay in touch with your clients regularly. However, as much as we would like to keep our connections strong, some of us forget to keep our clients updated on the new products, services, or opportunities that can benefit them. But what do you do when you realize that you haven’t talked with a client for a while? Here is the best structure for a sample email to reconnect with your client, Tim Ferris Style.

1. The Warm-Up

The opening line of your email is critical. It will set the tone for the rest of the message, so make sure to make it resonate with your client. Start with a greeting such as “Hi,” “Hello,” or “Dear.” Address your client by their first name, and let them know that you have been thinking about them. Then, express your gratitude for their business and remind them of the relationship you have built with them. For example:

“Hi, John, it’s been a while since we talked. I hope this email finds you well. I wanted to reach out to you to let you know how much I appreciate your business and the strong relationship we have built over the years.”

2. The Reconnection

Now that you have warmed up your client, it is time to reconnect with them. Keep your message concise and relevant. Provide an update on what has been happening with your business or your industry, and how it can benefit your client. Be specific on what value you can provide. For example:

“I wanted to reach out today because we have some new products that I think you will be interested in. We now offer customized solutions that can help you reduce costs and improve performance. I know how important it is for your business to stay competitive, and I think our new products can help you achieve that.”

3. The Call-to-Action

Your email is not just to reconnect, but to re-engage. You want your client to take action. End your email with a clear call-to-action that promises a specific benefit or value. This could be a meeting, a call, or a new offer, depending on what you think will resonate with your client. For example:

“Let’s schedule a call next week to discuss how these new products can benefit your business. I look forward to hearing from you. Thank you again for your business.”

4. The Sign-Off

End your email with a warm sign-off and your contact information. Thank your client again for their time and consideration, and remind them of your commitment to their success.

“Take care, John. I hope to hear back from you soon. If you have any questions or concerns, please don’t hesitate to reach out. Best regards, [Your Name and Contact Information].”

In conclusion, a sample email to reconnect with your client must be warm, relevant, concise, and actionable. Using Tim Ferris’s writing style, you can make your message resonate with your client and re-engage them in a meaningful way. Remember to keep your message focused on the value you can provide, and don’t forget to follow up with your client in a timely manner.

Email Templates to Reconnect with Clients

Checking In on Your Business Progress

Dear [Client Name],

It’s been a while since we’ve last touched base, and I’m curious about how your business has been doing. I remember you mentioning some exciting plans you had for the future of your company, and I hope everything has been going according to plan.

Would you be willing to catch up with me soon and discuss your progress? I’d love to hear about any new developments you may have and offer any support I can provide. Let me know if you’re available to schedule a meeting or call in the next week.

Best regards,

[Your Name]

Reaching Out After a Project

Dear [Client Name],

I hope this email finds you doing well. It’s been a few weeks since our last project together, and I wanted to take a moment to thank you for the opportunity to work with you.

As we always strive for improvement, I would appreciate any feedback you have regarding our collaboration. Where can I improve? What worked and what didn’t?

Also, I wanted to inquire about any upcoming projects for which you may need my services. I would love to stay on top of your needs and ensure I can be of service in the future. Let me know if there’s anything I can do for you.

Warm regards,

[Your Name]

Following Up on a Proposal

Dear [Client Name],

I sent you a proposal a few weeks ago outlining my services, and I wanted to check in to see if you had any questions or concerns. Did you have an opportunity to review the proposal and consider my proposition?

I understand you have many options when it comes to [services you offer], but I’m confident that my experience and expertise can be of value to you. If you have any hesitations or reservations, I’m happy to address them and help you make an informed decision.

Please let me know if you’re interested in discussing the proposal further or would like to move forward with my services. I’m looking forward to hearing from you soon.

Best regards,

[Your Name]

Reconnecting After a Hiatus

Dear [Client Name],

It’s been a while since we’ve last worked together, and I wanted to take a moment to reach out and see how you’re doing. I hope everything’s been going well and that you’ve been able to achieve your goals.

If you’ve been busy or haven’t had the chance to evaluate your [service you offer] needs, it’s okay. Whenever you’re ready, I’m here to listen and provide support. If there’s anything you’re looking for, from minor assistance to a large project, I’m available to collaborate.

Thank you for taking the time to read my email. I’m looking forward to working with you again soon.

Best regards,

[Your Name]

Reconnecting After a Networking Event

Dear [Client Name],

It was a pleasure to meet you at the [Name of Networking Event] networking event last week. I enjoyed our conversation and was impressed by the work you’re doing with [company or area of expertise].

I wanted to follow up and see if you’d be open to continuing our conversation over a call or meeting. I believe we could potentially collaborate on a few projects to benefit both of our businesses.

Please let me know if you’re interested and available to meet. I’m excited about the possibilities and looking forward to hearing from you soon.


[Your Name]

Reintroducing Yourself to a Recently Promoted Contact

Dear [Client Name],

Allow me to introduce myself again. While it’s been some time since we’ve spoken, I understand that you’ve been promoted to a higher position at [company name]. Congratulations on the recent advancement!

I’m reaching out to inquire if there’s anything you need from me or any further introductions I can make to those in my network. I’m here to support you and assist in any way I can, no matter how small. Please let me know if you’re interested in catching up and discussing how we can work together in the future.

All the best,

[Your Name]

Checking in on a Personal Level

Dear [Client Name],

I hope this message finds you doing well. Although it’s been some time since we’ve conversed, I’ve been thinking about you and wishing you the best.

If there’s anything going on in your life, personally or professionally, I’m here to lend an ear and offer any assistance I can provide. Sometimes what we’re experiencing in our personal life can have an impact on our work, and I empathize with that.

Thank you for taking the time to read my email, and I hope we can catch up soon.


[Your Name]

Tips for Writing an Effective Reconnect Email to Your Clients

Reconnecting with clients is an important step in maintaining strong relationships and ensuring ongoing business success. Unfortunately, reaching out after an extended period of silence can sometimes feel awkward or uncomfortable. To help you send an effective and impactful reconnect email, here are some helpful tips:

  • Personalize the Email: Start your email by addressing the client by name and acknowledging the last time you spoke. Adding a personal touch can go a long way in conveying your sincerity and interest in reconnecting.
  • Get to the Point: Keep your email brief and to the point. Clearly state the purpose of your email, whether that is to catch up, discuss a new project, or book a meeting, and explain why it’s important to you and your business.
  • Show Gratitude: If you’re reaching out to a client after a long period of silence, it’s important to acknowledge the client’s ongoing support and express your gratitude for their past business. This will demonstrate that you value their partnership and are invested in continuing it.
  • Be Professional: While it’s important to be friendly and approachable, it’s also essential to maintain a level of professionalism in your email. Ensure that your tone and language are appropriate for the recipient and reflect your brand’s values.
  • Offer Value: To increase the chances of a response, offer something of value to the client, whether that’s helpful information, insights, or an exclusive offer. Showing that you have a unique proposition can make your email stand out among the inbox clutter.
  • Include a Clear Call-to-Action: End your email with a clear call-to-action, such as inviting the client to schedule a meeting or phone call. This will make it easier for the client to respond and book a time that suits them.
  • Follow Up: If you don’t receive a reply to your initial email, don’t be afraid to follow up. Send a polite reminder a few days after your first email to show that you’re still interested in reconnecting and to provide an opportunity for the client to respond.

By using these tips when crafting your reconnect email, you can increase the chances of a positive response and foster ongoing, successful relationships with your clients.

Frequently Asked Questions about Sample Email to Reconnect with Client

What is a sample email to reconnect with client?

A sample email to reconnect with a client is an email template used to reach out to a previous client who has not been in contact with a business for a while. The purpose of the email is to re-engage the client by offering services or products.

How do I personalize the sample email to reconnect with client?

Personalizing the sample email to reconnect with a client involves adding the client’s name, addressing the specific period since the last contact, acknowledging any previous engagements, and highlighting any initiatives that could spark interest.

What should I include in a sample email to reconnect with a client?

A sample email to reconnect with a client should include your name and the name of the business, greetings, personalization, a reminder of the previous engagements, the reason for reconnecting, what’s new in the business, and a call to action.

How long should a sample email to reconnect with a client be?

A sample email to reconnect with a client should be concise and straight to the point, ideally not more than 200 words. Remember that the client may be handling other affairs with their time, so you should not consume too much of their time.

What tone should I use in a sample email to reconnect with a client?

The tone of the email should not be too sales-oriented or desperate. It should, however, be friendly, appreciative, informative, and straightforward. Focus on the client’s needs and concerns and how you can help.

How soon should I send a sample email to reconnect with a client?

There is no specific timeline for sending a sample email to reconnect with a client, but it is essential to strike when the iron is still hot. You should send the email within a reasonable time after the last engagement, but not too soon to seem overbearing.

What if the client does not respond to the sample email to reconnect?

If the client does not respond to the sample email to reconnect, you can send a polite follow-up email with a reminder. If they still do not respond, you should revisit the email’s approach and content to see if you can improve it for future engagements.

Can I use a sample email to reconnect with a client for a different type of business?

Yes, you can modify the sample email to fit any business and its clientele. The critical aspects are personalization, offering value, and being friendly and informative.

Can I use a sample email to reconnect with a client for multiple clients at once?

It is not advisable to use a sample email to reconnect with multiple clients at once. Carefully personalize the email and send it to one client at a time to avoid coming off as impersonal or spammy.

Catch You Later!

I hope this sample email helps you reconnect with your old clients in the most efficient way possible! It always feels great to reconnect with people who have helped us in our journey. So, don’t forget to send that email and catch up with them over a call or a coffee next time you’re in town. Thanks for reading and catch you later! Don’t forget to come back to read more articles, full of life and tips, like this.