How to Write an Effective Tender Resignation Email Sample That Will Impress Your Employer

When it comes to tendering a resignation, it’s essential to do so in a professional and polite manner. One effective way to do this is to send a resignation email to your employer. This email can serve as a written record of your resignation and can help ensure that the process runs smoothly. However, crafting the perfect resignation email is easier said than done. Fortunately, you don’t need to start from scratch. There are many resignation email samples available online that you can use as a template and edit as needed. In this article, we’ll explore some of the best resignation email samples out there and show you how to adapt them to your situation for maximum impact. So sit back, relax, and get ready to write the perfect resignation email.

The Best Structure for a Tender Resignation Email Sample

Resigning from a job can be a nerve-wracking experience. Whether you’re leaving for personal reasons or because of a more appealing job offer, it’s important to resign professionally and gracefully. One key component of a professional resignation is your email. Here, we’ll take a look at the best structure for a tender resignation email sample.

Introduction: Begin your resignation email by stating your intention to resign. You can state this upfront or somewhat indirectly, depending on your preference and style. For example, you could start your email with “Dear [Manager’s Name], I am writing to notify you of my resignation from the position of [Your Job Title] effective [Date].” Alternatively, you could lead with “I hope this email finds you well. As much as I’ve enjoyed my time working at [Company Name], it’s time for me to move on.”

Body: The body of your email should aim to provide more context behind your resignation and address any loose ends. This is a great opportunity to thank your manager and colleagues for their support during your tenure. Depending on your situation, you may want to touch upon other important issues such as providing ample notice period and wrapping up current projects. This is also where you can mention any feedback or thoughts you have on the position and the company. Be sure to keep your tone professional and avoid burning any bridges.

Closing: The final part of your resignation email should serve as a courteous goodbye. Express your gratitude and reflect on any memorable experiences you’ve had while working at the company. Close your email with a simple phrase such as “Thank you again for the opportunity to work with such a great team. Wishing everyone the best.” Don’t forget to sign off with your name and contact information, including your current phone number and email address.

Remember, your resignation email is not the place to air out any grievances or complaints. Keep your tone professional and be sure to proofread your email before sending. No matter what your reason for leaving, resigning in a professional and graceful manner will help you maintain a positive relationship with your former employer and colleagues.

Tender Resignation Email Samples for Different Reasons

Resignation due to Health Reasons

Dear [Manager’s Name],

I regret to inform you that I must tender my resignation due to unforeseen health reasons. As much as I would prefer to stay and fulfill my duties as a [Job Position], my condition requires me to take an indefinite medical leave. I do not want to compromise the quality of my work or put my colleagues through any additional burden, given the circumstances. I apologize for any inconvenience this may cause you and the team.

Thank you for the support and understanding you have shown me during my time in the company. It has been a privilege to work with such a dynamic and talented team. I trust that my colleagues will continue to uphold the prestigious standards that define our workplace.


[Your Name]

Resignation due to Personal Reasons

Dear [Manager’s Name],

It is with a heavy heart that I submit my resignation effective immediately. I have had the opportunity to work with an amazing team and learn under exceptional leaders, but due to unforeseen circumstances in my personal life, I need to step away from my role as [Job Position].

Please know that this is not a decision I made lightly. I have sincerely appreciated my time with the company and have enjoyed the challenges and accomplishments I have experienced during my tenure. I want to thank you and the team for your encouragement and support over the years.

Thank you for your understanding and cooperation during this transition process. I will ensure that the handover is as smooth as possible, and I am more than happy to assist in any way I can before my departure.

Best regards,

[Your Name]

Resignation due to Family Responsibilities

Dear [Manager’s Name],

I have an important family matter that requires my immediate attention, and I must unfortunately tender my resignation effective immediately as I cannot continue in my role of [Job Position] with this responsibility. I have really enjoyed working with this organization and the amazing team of colleagues, but my family must be my priority at this time.

It is not an easy decision, but I cannot run the risk of compromising the excellence of my work or undermining the team’s efforts during my absence. I will work diligently in the days ahead to ensure a smooth transition and support the team in any way possible to ensure the continued success of the organization.

Thank you so much for the opportunities you have given me over the years. It has been both a privilege and a pleasure to work in such a supportive and dynamic environment.

Warm regards,

[Your Name]

Resignation due to Career Advancement

Dear [Manager’s Name],

I am writing to tender my resignation effective [Date]. This is a difficult decision for me, as I am seriously grateful for the opportunities this organization has offered me as a [Job Position]. However, after considerable deliberation, I have decided to accept a career advancement opportunity that will allow me to showcase my skill set in a larger role with another organization.

Please know that my decision is not based on any negative experiences within the company. Instead, it is solely founded on the pursuit of new challenges and a chance to grow my talents in a new arena. I wish to offer my sincere appreciation to my colleagues and to the management team for their support, mentorship and guidance, and I will miss the fantastic work culture of this company.

I am more than willing to assist in any way possible to ensure a smooth transition, including the adequate transfer of my knowledge and skill set. Once again, thank you for the opportunity to learn and grow in this company and within my role as [Job Position].

Best regards,

[Your Name]

Resignation due to Location Change

Dear [Manager’s Name],

This letter serves as notice of my resignation from the role of [Job Position] in this organization, effective immediately. A recent change in my location has made it impossible for me to maintain my responsibilities with the company. I have enjoyed working with such an amazing and talented team, but the location shift makes it impossible for me to anchor my role in the organization.

Even though I cannot continue to work with this organization from my new location, I want to express my gratitude to my colleagues and to the management team for providing me with a positive, supportive, and challenging work environment. It was a privilege to work as a [Job Position] and be part of this dynamic organization.

Again, thank you for the wonderful experience, and I apologize for any inconvenience this decision may cause the team.

Yours sincerely,

[Your Name]

Resignation due to Unfavorable Work Conditions

Dear [Manager’s Name],

I am tendering my resignation, effective [Date], as [Job Position] because of the unfavorable working conditions. I have tried to address the concerns with my superiors, but they persist. I am giving my notice with a heavy heart, as I highly value the contribution that I have made to this company.

As a professional employee, I believe that a conducive work environment is crucial to personal and organizational success. I have come to the conclusion, however, that these adverse working conditions cannot be remedied. I am grateful for all of the experiences and knowledge that I have gained during my tenure as [Job Position], and I am hopeful that my departure can help bring long-term positive change to the organization.

Thank you for the experience you have given me at this company.


[Your Name]

Resignation due to Retirement

Dear [Manager’s Name],

After [number of years] of service with this organization as [Job Position], I will be retiring from my position, effective [Date]. Years of hard work, success, and growth have been enjoyed here, and I am so proud to have been a part of such a supportive and dynamic team.

It is with mixed emotions that I submit my resignation as this post has given me many opportunities to build relationships, learn new skills, and contribute to the success of the organization. But, the time has come for me to step aside and begin a new stage of my life, enjoying my retirement with my family and friends.

Thank you for the many great years, and the exceptional support and professional encouragement that you have provided me with. Professionally and personally, I will miss you all.

Best wishes,

[Your Name]

Tips for Tendering a Resignation Email

Resigning from a job can be a difficult and emotional decision, but it’s important to handle the situation professionally to maintain good relationships. Writing a resignation email can be a good way to do this, but it’s important to get it right. Here are some tips for writing a successful resignation email:

  • Be clear and concise: Keep your email brief and to the point. Make sure you clearly state that you’re resigning, when your last day will be, and any important details your employer needs to know.
  • Express gratitude: Take the time to thank your employer and colleagues for the opportunities and experiences you’ve had while working there. Let them know what you’ve learned and how you’ve grown during your time at the company.
  • Avoid negativity: It’s important to keep your resignation email positive and professional. Avoid criticism or negativity and focus on the positive aspects of your experience with the company.
  • Offer to help: If possible, offer to help with the transition process or to train your replacement. This shows your employer that you’re committed to leaving on good terms and willing to help the company succeed even after you’re gone.
  • Proofread: Make sure to proofread your email before sending it. Typos or grammatical errors can create a bad impression and damage your professional reputation.

Resigning from a job is never easy, but with the right approach, you can leave on good terms and maintain positive relationships. By following these tips for writing a resignation email, you can make the process smoother and leave a good impression, which will benefit you in the long term.

FAQs for Tender Resignation Email Sample

What is a tender resignation email?

A tender resignation email is a professional email message sent by an employee to inform their employer of their decision to resign from their position. It includes important information such as the reason for resignation, notice period, and any necessary follow-up procedures.

When should I send a tender resignation email?

You should send your tender resignation email as soon as possible. Ideally, you should give at least two weeks’ notice, but the specific time frame may vary depending on your employment contract and company policy.

What should I include in my tender resignation email?

Your tender resignation email should include the following information: your name, position, last day of work, reason for leaving, and any necessary follow-up procedures or information. You may also choose to express your appreciation for the opportunities you’ve had while working for the company.

Do I need to provide a reason for my resignation?

While it’s not required to provide a reason for your resignation, it’s often helpful to provide one in your tender resignation email. This can help maintain a positive relationship with your employer and leave a good impression for future job opportunities.

What should I do if I don’t want to burn any bridges?

If you don’t want to burn any bridges, it’s important to be professional and respectful in your tender resignation email. Express your gratitude for the opportunity and offer to help with the transition process as much as possible.

Can I negotiate my notice period?

You may be able to negotiate your notice period, but it’s important to discuss this with your employer and review your employment contract beforehand. Keep in mind that your employer may have specific policies regarding notice periods.

What should I do if my employer doesn’t respond to my tender resignation email?

If your employer doesn’t respond to your tender resignation email, it’s generally a good idea to follow up with them after a few days. This can help ensure that both parties are on the same page and that any necessary procedures are followed.

How should I handle questions from my coworkers about my resignation?

You can handle questions about your resignation by being honest and professional. You may choose to provide a brief explanation and express your appreciation for your coworkers and the company. However, it’s important to be mindful of confidentiality and avoid negative comments or remarks.

What should I do if I change my mind about resigning?

If you change your mind about resigning, it’s important to communicate this with your employer as soon as possible. They may be willing to discuss other options with you, but it’s important to be prepared for the possibility that your resignation may still be accepted.

Thanks, and Goodbye!

Well, that is all from me today. I hope this article has been helpful for those who are planning to tender their resignation through email. Just remember to keep it short, sweet, and professional. Don’t forget to thank your employer for the opportunities they have given you and to leave the door open for future collaborations. Oh, and if you ever need any more workplace tips and tricks, make sure to visit us again. Thanks for reading!