How Do You Write “Enclosed” in an Email? A Guide to Proper Email Etiquette

Are you struggling with knowing how to write “enclosed” in an email? It may seem like a minor detail, but it can make a big difference in how your message is perceived and understood. Luckily, with a bit of guidance, you can master this skill and make your emails more polished and professional.

To help you out, we’ve gathered some examples and tips for how to use “enclosed” in various contexts. Whether you’re sending a resume, a report, or a photo attachment, we’ve got you covered. And if you need to tweak the language or format to fit your specific needs, that’s okay too. Our goal is to provide you with a starting point and help you feel confident in your email writing abilities.

So, if you’re ready to take your emails to the next level, keep reading. We’ll break down the dos and don’ts of using “enclosed,” and show you how to create clear and effective messages that get results. Whether you’re communicating with colleagues, clients, or friends, you’ll be able to make an impact and get your point across with ease.

The Best Structure for Writing an Email

Writing emails has become a fundamental aspect of communication in both personal and professional settings. However, it is crucial to ensure that the content of your email is clear, concise, and easy to read. The structure of your email plays a significant role in determining its effectiveness in achieving its intended purpose. Here are some key strategies to consider when writing an email.

1. Begin with a clear subject line

The subject line of your email should be brief and descriptive. It should give the recipient an idea of what the email is about. An effective subject line should be specific to the email’s content and should capture the recipient’s attention. Try to avoid vague subject lines such as “Hello” or “Urgent.”

2. Use a clear and concise opening sentence

Your email’s opening sentence should be clear and straightforward, stating the reason for sending the email. This helps the recipient understand the email’s purpose and what actions are required from them.

3. Use short, concise paragraphs

Avoid lengthy paragraphs in your email, as they can be challenging to read and understand. Instead, use short, concise paragraphs that are easy to scan. Each paragraph should contain only one main idea.

4. Use bullet points and numbered lists

Bullet points and numbered lists are an effective way to highlight important information or ideas in your email. They break up the text, making it easy to read and follow. Make sure your bullet points or list items are brief and to the point.

5. Conclude with a clear call to action

Your email’s conclusion should reiterate the email’s purpose and include a precise call to action. Make sure the recipient knows what actions they are required to take and by what date.

In conclusion, an effective email structure should be clear, concise, and easy to read. Begin with a clear subject line, use a clear and concise opening sentence, use short, concise paragraphs, use bullet points and numbered lists, and conclude with a clear call to action. Following these strategies will undoubtedly improve the effectiveness of your email communication.

Letter of Recommendation for Job Applicant


I am writing to highly recommend [Name], who had previously worked under my supervision as a [Job Title] at [Company Name]. During [his/her] time there, [Name] demonstrated a high level of professionalism, attention to detail, and expertise in the [Industry/Sector]. [He/She] possesses excellent communication skills, making [him/her] a valuable team player and a natural leader. [His/Her] contribution to the company was vital in achieving numerous successful projects.

Aside from [his/her] job responsibilities, [Name] took great care in assisting and mentoring [his/her] fellow colleagues. [He/She] possesses a positive attitude, and [his/her] passion for the job is infectious.

I wholeheartedly recommend [Name] for any job position [he/she] is applying for. [He/She] will undoubtedly bring the same level of professionalism and dedication to [his/her] new employer. Please do not hesitate to contact me for further information.

Best Regards,

[Your Name]

Letter of Commendation for Volunteer’s Hard Work

Dear [Volunteer’s Name],

It is with great pleasure that I write this letter to commend you for your tireless efforts and dedication to our organization. In the short time that you have been volunteering with us, you have shown tremendous commitment and enthusiasm that have truly benefited our team. Your positive attitude and work ethic have not gone unnoticed.

You have gone above and beyond your role, and your selfless actions have significantly contributed to our organization’s success. Your skills and talents have not only enhanced our programs but also inspired others to follow your example.

On behalf of [Organization Name], I would like to sincerely thank you for your unwavering support and for being an outstanding volunteer. We would love to continue working with you and welcome you to our team again in the future.

Best Regards,

[Your Name]

Letter of Apology for Service Disruption

Dear Valued [Company Name] Customer,

We would like to express our sincere apologies for the recent service disruption that you may have experienced with our [Service/Product]. We recognize that this has caused you great inconvenience, and we take full responsibility for the matter.

Please rest assured that we have taken the necessary steps to address this issue and prevent its recurrence. We have also implemented additional measures to improve our service levels and better serve our customers moving forward.

We value our customers, and we sincerely apologize again for any frustration or inconvenience caused. We hope for your understanding and continued patronage.


[Your Name]

[Company Name]

Letter of Promotion Announcement

Dear [Employee’s Name],

Congratulations on your well-deserved promotion to [New Job Title]! We are pleased to recognize your hard work, dedication, and exceptional performance, which have earned you this advancement.

Your new role will require a higher level of responsibility and new challenges, and we believe that you are well-equipped to take on these new tasks. We have no doubt that you will meet and exceed the expectations required of your new position.

We appreciate your contributions to our team and are committed to supporting you as you transition to your new role. Your promotion demonstrates our commitment to fostering growth and career advancement for our employees.

Again, congratulations, and we wish you continued success in your career with us.

Best Regards,

[Your Name]

[Company Name]

Letter of Condolences

Dear [Recipient’s Name],

We were deeply saddened to hear of the passing of [Deceased’s Name]. We extend our heartfelt condolences to you and your family during this difficult time. Our thoughts and prayers are with you all.

We recognize that no words can alleviate the pain of loss, but we want you to know that we are here for you and ready to offer any support you may need. In the coming days, weeks, and months, please do not hesitate to reach out to us if there is anything that we can do to help.

Once again, please accept our sincerest condolences and know that we are thinking of you at this difficult time.

Warmest Regards,

[Your Name]

Letter of Notice for Resignation

Dear [Supervisor’s Name],

It is with mixed emotions that I submit my resignation, effective [Date]. I have enjoyed [Number of Years] years of working with [Company Name], and I am proud to have been part of the [Department/Team] team that has achieved numerous milestones during my tenure.

However, I have been offered a new opportunity that aligns with my career goals, and after careful consideration, I have decided to pursue it. I want to take this opportunity to thank you and the entire team for your guidance, support, and understanding throughout my time here.

Please know that I am committed to ensuring a smooth transition and will be happy to assist in any way possible to ensure that all projects and responsibilities continue without interruption.

Thank you again for the opportunity to work with [Company Name], and I wish you all continued success.

Best Regards,

[Your Name]

Letter of Invitation for Corporate Event

Dear [Recipient’s Name],

We are pleased to invite you and your team to [Event Title] hosted by [Company Name]. This event will be held at [Date, Time, Venue], and we would be honored to have you join us.

The event will feature a [Keynote Speaker/Activity], a networking session, and refreshments courtesy of [Sponsor]. This event is a great opportunity to interact with fellow professionals and build new connections.

Please RSVP by [RSVP Date] to confirm your attendance, and if you have any questions, please do not hesitate to contact us.

We look forward to seeing you at this exciting event.

Warmest Regards,

[Your Name]

[Company Name]

Tips for Writing an Enclosed Email

Writing an enclosed email can be tricky, but with the right tips and tricks, you can perfect your email game. Here are some in-depth tips for writing an enclosed email:

1. Start with a clear subject line- When writing an enclosed email, make sure to start with a clear subject line that expresses the purpose of the email and what is enclosed. This way, the recipient will know what to expect and will be more likely to read and respond to your email.

2. Include a brief introduction- Start your email with a brief introduction, including who you are and why you are sending the enclosed email. This will help the recipient understand the context of your email and what you are requesting them to do.

3. Be concise and to the point- When writing an enclosed email, it is important to be concise and to the point. State your message clearly and make sure to provide any relevant details in a straightforward manner. Avoid unnecessary jargon or redundant information.

4. Attach the document- Make sure to attach the document or file that is enclosed in your email. Double-check to ensure that the correct document is attached and that it is properly formatted and easy to read.

5. Summarize your email- Once you have written your email and attached your document, it is a good idea to summarize your email in a brief concluding paragraph. This way, the recipient can quickly review your message and understand the most important points.

In conclusion, writing an enclosed email requires attention to detail and concise messaging. By following these tips, you can craft an effective enclosed email that is easy to follow and positively received by your recipient.

FAQs about Writing an Enclosed Format in Emails

What does “enclosed” mean in an email?

“Enclosed” in an email means that you are attaching a file or document to the email message. It is typically used to indicate that there is an attachment and it is “enclosed” or included in the email.

How do I write “enclosed” in an email?

To write “enclosed” in an email, you can simply include the word “enclosed” followed by the name of the file or document that you are attaching. For example, you could write “Please find the enclosed report for your review.”

When should I use “enclosed” in an email?

You should use “enclosed” in an email when you are sending an attachment and want to make it clear to the recipient that there is a file or document included with your message. This is particularly important if the attachment is important or if the recipient expects to receive a file or document from you.

What types of files can be enclosed in an email?

You can attach many different types of files to an email, including documents, images, and spreadsheets. Common file formats include Microsoft Word, PDF, and JPEG. However, there may be file size limitations for attachments, so it is important to check the specific email client or service you are using to ensure your attachment is not too large.

How can I ensure the recipient can open my enclosed file?

Before sending your enclosed file, make sure that the recipient has the appropriate software or program to open the file. If you are unsure, consider including a note in your email that specifies the file format and recommends a specific program that can be used to open it.

Where should I indicate that a file is “enclosed” in an email?

The most appropriate place to indicate that a file is “enclosed” in an email is in the body of the email message itself. This can be done in the opening or closing sentence of your email or in a separate paragraph, depending on the overall structure of your message.

Can I send multiple enclosed files in a single email?

Yes, you can send multiple enclosed files in a single email. However, it is important to ensure that the files are not too large and that the total size of the email does not exceed any limitations imposed by your email service provider.

What should I do if I forgot to attach the enclosed file in my email?

If you forgot to attach the enclosed file in your email, you should send a follow-up email with the attachment included. You can simply write “Correction” in the subject line and apologize for the oversight in the body of the message. Alternatively, you can try to recall the message if your email client allows this feature.

Is there a specific etiquette for writing “enclosed” in an email?

While there is no formal etiquette for writing “enclosed” in an email, it is generally considered polite to be clear and concise in your message. Make sure to use proper grammar and spelling, and avoid using excessive capitalization or exclamation marks. Additionally, be sure to include any necessary information, such as the type of file being enclosed, and double-check that the file is actually attached before hitting send.

That’s a Wrap!

And there you have it, folks! You’re now ready to impress your colleagues and friends with your enclosed emails. Remember to always attach your files before hitting send, and try to keep your message brief and to the point. Thanks for reading, and don’t forget to check back for more tips on how to improve your writing skills! Have a great day!