Transfer Request Email Sample: How to Write a Professional Request for Transfer

Are you tired of commuting long hours to work? Are you craving a change of pace and scenery? Perhaps, a transfer to a different branch or office could be the solution you’ve been searching for. Writing a transfer request email can be daunting, but fear not! With the help of examples found online, you can craft a professional and effective email that highlights your skills and qualifications.

Searching for sample transfer request emails can save you time and energy, while also providing you with a template that you can easily edit to fit your own situation. By using powerful language and incorporating the right tone, you can boost your chances of being considered for a transfer and landing your dream job.

From requesting a change in work location, to joining a new team, or exploring a different role entirely, transfer request emails can be an effective tool for advancing your career. To help you get started, we have curated a collection of transfer request email samples that you can access and customize as needed.

So, why wait? Begin your transfer request journey now and take our samples as a guide to drafting a compelling email that will catch the attention of your superiors. It’s time to take control of your career and make the move you’ve always wanted- start crafting that transfer request email today!

The Best Structure for a Transfer Request Email

When drafting a transfer request email, it’s essential to structure it in a way that gets your point across clearly and professionally. In this article, I’ll share the best structure for a transfer request email based on the Tim Ferriss writing style.

Opening Paragraph

The opening paragraph should be concise and straightforward. Start by addressing the recipient by name and stating the purpose of your email. For instance, you may say, “Dear [Manager’s Name], I am writing to request a transfer to [Department Name}.”

After stating your request, briefly explain why you are interested in transferring to the new department. This shows your manager that you have a genuine interest in the department and that your request is not just based on personal reasons.

Body paragraphs

The body paragraphs should be used to provide more context about your transfer request. Here, you can explain what skills and experience you have that would make you an excellent fit for the new role. You could also mention any goals that you have that the new department aligns with, such as career growth.

While writing the body paragraphs, ensure that your tone is professional and courteous. Avoid making any negative or derogatory comments about your current department or colleagues, as this could reflect poorly on you.

Closing Paragraph

The closing paragraph should be used to restate your request and express appreciation for the opportunity. You could say something like, “Thank you for considering my request. I would be grateful for the opportunity to contribute positively to [New Department Name]. Please let me know if you need any additional information to facilitate this transfer request.”


To summarize, when drafting a transfer request email, keep it simple, professional, and courteous. Using the Tim Ferriss writing style, structure the email into an opening, body paragraphs, and a closing paragraph. By doing this, you’ll increase the chances of your request being granted, and you’ll also show your manager that you are a professional and are passionate about the company.

Transfer Request Email Samples

Transfer Request Due to Relocation


I am writing to request a transfer to a new location due to my recent relocation. My partner and I moved to a new city and as a result, commuting to the current location has become challenging. I have been a diligent employee of this company and I am confident that my experience and performance will continue to be an asset to the team in the new location.

Thank you for considering my request. Please let me know if there are any further details required from my end.


[Your Name]

Transfer Request Due to Personal Reasons

Dear HR Manager,

As an employee of this company for five years, it has been an incredible journey for me. I have enjoyed every moment of my employment and cherish the professional relationships I developed during my tenure. However, I am writing this email to request a transfer to a different team or location as I am going through a difficult personal situation that requires my immediate attention. The move would provide me with the much-needed flexibility and peace of mind to address the personal issue, all while continue contributing to the company.

Thank you for your understanding and consideration. Looking forward to hearing from you.

Best regards,

[Your Name]

Transfer Request Due to Family Relocation

Dear [Manager’s name],

I am writing to request a transfer to the [city/state/country] office due to my family’s relocation. As you might know, my spouse has recently landed a new job in the proposed location, and we are moving there in a few weeks. As a dedicated employee of this company, I would like to continue contributing to the team, and I believe a transfer to the new location would provide the perfect opportunity for that.

Please let me know what the process for transferring is, and if there are any further steps required from my side. Looking forward to your response.

Kind regards,

[Your Name]

Transfer Request Due to Career Growth


I am writing to express my interest in an available position that matches my career aspirations. I have just become aware of the job opening in the [department/team] and would like to take up the opportunity to request a transfer to that department/team. My experience and skillset align perfectly with the job opening, and I believe the opportunity would enable me to further grow my career with this company.

I appreciate your consideration and look forward to hearing from you soon.


[Your Name]

Transfer Request Due to Health Issues

Dear HR Manager,

I am writing to request a transfer to a different location within the company due to recent health issues. As an employee, it has been an honor for me to work for this company, but my current health situation, including medical appointments and physical therapy, has made it challenging for me to commute long distances every day. A transfer to the [city/area] office would not only help me manage my condition better but also enable me to continue contributing to the company in a meaningful way.

Thank you for considering my request. I am willing to provide any supporting documentation if required.

Best regards,

[Your Name]

Transfer Request Due to Work-Life Balance

Dear [Manager’s name],

I would like to request a transfer from my current position to a different location that offers more flexible working hours. As a working parent, I need to balance my work and home responsibilities, and a transfer to the [city/area] would provide me with more time to spend with my family without compromising my work commitments. I have been an active member of the company, and I believe the proposed transfer would enable me to continue contributing to the team, all while improving my work-life balance.

Thank you for your consideration. Please let me know if there are any further steps required from my end.


[Your Name]

Request Transfer for Professional Development

Dear HR Manager,

I am writing to request a transfer to a different department within the company that would offer me more opportunities for professional development. I believe that my current role has provided a strong foundation to build on, and I am now ready to explore new challenges and broaden my skills. I feel that a transfer to the [department/team], with its focus on innovation and growth, would enable me to learn, develop and contribute to the company in a more meaningful way.

Please let me know if you need any further information or documentation from me.


[Your Name]

Tips for Writing a Transfer Request Email Sample

Transferring departments or teams is a bold move and often requires a well-crafted transfer request email sample to ensure that it goes smoothly. Here are some tips to make sure that your email is professional, concise, and persuasive:

  • Start with a clear subject line: Use a clear and concise subject line that summarizes your request, for instance, ‘Transfer Request from Marketing to Sales’ or ‘Request for Team Transfer.’
  • Introduce yourself and your current situation: Start by introducing yourself and stating your current position, department, and the period you have worked in that department. Mention your achievements if necessary and explain why it is the right time for you to transfer.
  • Explain why you want to transfer: Describe why you want to transfer to another department. Explain the specific skills, accomplishments, and interests that make you an ideal fit for the role you are seeking. Highlight how you can contribute to the new department’s goals and objectives.
  • Provide possible solutions: If there are any foreseeable issues that could arise from your transfer, suggest possible solutions. Address how you plan to meet your current and future responsibilities, and stress how your transfer will benefit your department or team.
  • Express gratitude and enthusiasm: End your email by thanking your current employer and expressing your enthusiasm for the new opportunity. Emphasize your commitment to your current role until the transfer takes effect.
  • Proofread and edit: Before hitting the send button, take a moment to proofread your email sample and ensure that there are no unclear paragraphs or confusing sentences. Check for spelling and grammar errors.

By following these tips, you can draft a transfer request email sample that is convincing and professional, increasing your chances of success. Remember to showcase your skills, achievements, and enthusiasm for the potential move in your writing.

FAQs about Transfer Request Email Sample

What is a transfer request email?

A transfer request email is a formal letter written to request a transfer from one department or location to another. It outlines the reason for the request and the desired outcome.

When should I send a transfer request email?

You should send a transfer request email after you have discussed the potential transfer with your supervisor and have received approval to move forward with the request. It’s important to give your employer ample time to process the request and make necessary arrangements.

How should I begin my transfer request email?

You should begin your transfer request email with a professional greeting and an introduction that clearly states your intent to request a transfer. Your introduction should be brief and to the point.

What should I include in my transfer request email?

You should include information about your current position, the reason for your transfer request, and your desired location or department. You should also explain why the transfer would benefit both you and the company.

How should I end my transfer request email?

You should end your transfer request email by thanking the recipient for their time and consideration. Provide your contact information and let them know that you are available to answer any questions they may have.

How long should my transfer request email be?

Your transfer request email should be brief and to the point. It should be no more than one page in length.

What tone should my transfer request email have?

Your transfer request email should have a polite, professional tone. Avoid using negative language or speaking poorly about your current position or employer.

What should I do if I don’t receive a response to my transfer request email?

If you don’t receive a response to your transfer request email within a reasonable amount of time, you should follow up with a phone call or in-person meeting. Be respectful and understanding of the company’s process for handling transfer requests.

Can I request a transfer without a specific location or department in mind?

Yes, you can request a transfer without a specific location or department in mind. However, it’s important to have a clear idea of what type of position you are interested in and what skills and experience you can bring to the role.

Thanks for Reading!

I hope this transfer request email sample gave you a helpful idea on how to write your perfect transfer request email. Remember to always keep it professional, concise, and polite. Good luck with your transfer request and don’t forget to visit our website again for more tips and tricks on various business-related topics!