Vacation Message Sample: How to Craft the Perfect Out of Office Message

Are you preparing to go on a vacation but struggling to craft the perfect message to inform your clients, co-workers, or friends? Don’t fret, my friend! I have some handy vacation message samples that you can use as a template for your personalized message. By following these great samples, you’ll have the perfect vacation message crafted in no time!

The pleasure of taking time off and getting away from the regular bustle of life is priceless. It’s natural to feel excited about escaping to a new environment, creating new memories and experiencing new adventures. However, before embarking on your journey, it’s polite and professional to write a message to your business associates, colleagues, and friends to inform them that you’ll be away and that you may not be available during that period.

You don’t need to spend hours figuring out what to say – these sample messages allow you to save time and effort. Not only that, but you can also customize them to fit your needs and style of communication.

So, whether you are planning a romantic getaway, heading on a family holiday, or going on a solo trip, these vacation message samples are a great resource that you will undoubtedly put to good use. Follow along, edit, and send your message with confidence knowing that you’ve communicated your absence in a professional manner.

The Best Structure for a Vacation Message Sample: How to Make Sure Your Message is Perfect

If you’re about to head out on a vacation, you know you’ll want to tell everyone about it. But what’s the best way to structure your vacation message so that it’s clear, engaging, and effective?

Here are a few tips to keep in mind:

1. Start with a Personal Touch

When writing a vacation message, it’s important to start with a personal touch. Begin with a greeting that’s specific to the people you’re writing to – if you’re sending the message to coworkers, for example, you might start with “Hey team!”

From there, add a personal touch by sharing something special about your destination or your upcoming plans.

2. Share details of your trip

Your message should convey what your vacation entails. You should share your excitement for what you plan to do, where you will be going, and what special experience you look forward to the most. This is a chance to give people back home a glimpse of your upcoming adventure.

3. Be brief and clear

As with any message, it’s important to keep your vacation message clear and concise. Make sure to communicate the essential details in a clear and brief manner. In addition, make sure your message is easy to read by using short sentences and bullet points.

4. Express your gratitude

Finally, it’s always a good idea to express your gratitude to the people you’re sending your message to. Thank them for supporting you or for being part of your life, and let them know that you’ll be thinking of them while you’re away.

When it comes down to it, the best structure for a vacation message is one that is personal, clear, concise, and appreciative. By following these simple guidelines, you can make sure your vacation message is a success, and that you’ll be able to share your experience with your loved ones back home.

Vacation Message Samples for Different Reasons

Relaxation and Bonding

Dear friends,

If you are looking for a vacation spot where you can relax and bond with your loved ones, I highly recommend the beautiful beaches of Bali. The island’s serene and peaceful environment will help you unwind and recharge your batteries. You can also experience unique cultural and culinary adventures that will give you a glimpse of Bali’s vibrant traditions.

Make sure to check out the Kuta and Seminyak beaches, famous for their crystal-clear waters, white sands, and stunning sunsets. You can also indulge in a spa treatment or a yoga class to soothe your body and mind. Whatever you choose to do, Bali guarantees a memorable and rejuvenating vacation.

Best regards,

Your friend

Adventure and Exploration

Hey there,

If you are an adrenaline junkie and love exploring new places, then I suggest you take a trip to the majestic Himalayas. The Himalayas offer a wide range of activities like trekking, rock climbing, mountaineering, and even paragliding.

You can visit popular trekking trails like Everest base camp, Annapurna circuit, or the Langtang valley. These trails offer stunning views of the Himalayas, picturesque mountain villages, and a chance to interact with the local people. You can also indulge in mountain biking, white-water rafting, and other adventure sports.

The Himalayas are not just a place for adventure, but also a hub of diverse cultures, traditions, and festivities. Do not miss out on experiencing the local culture and cuisine!

Happy exploring!


Your adventurous friend

Romantic Getaway

Dear newlyweds,

If you want to go on a romantic getaway with your partner, then I suggest you visit the stunning Greek island of Santorini. The island’s picturesque villages, cobblestone streets, and iconic white and blue buildings create a romantic and dreamy atmosphere that is perfect for couples.

You can take a stroll along the island’s scenic coastline, watch the sunset over the Aegean Sea, and indulge in local wine and cuisine. Do not forget to visit the historic city of Oia, famous for its stunning views and romantic ambiance.

Trust me, Santorini will give you memories that will last a lifetime.

Best wishes,

Your romantic friend

Families with Children

Dear families,

If you are planning a vacation with your children, I highly recommend visiting the theme parks in Orlando, Florida. You can choose from a wide range of theme parks like Walt Disney World Resort, Universal Orlando Resort, and SeaWorld Orlando, which offer thrilling rides, exciting attractions, and fun-filled activities for all ages.

Do not miss out on seeing your children’s favorite Disney characters come to life, or experiencing the Wizarding World of Harry Potter. You can also explore the city’s other attractions like museums, zoos, and parks that cater to children.

Orlando offers a plethora of options that will make your vacation with your children a memorable one.

Best regards,

Your family-friendly friend

Scenic Beauty and Nature

Dear nature enthusiasts,

If you are looking to connect with nature and experience scenic beauty, I recommend visiting the stunning national parks in the USA, like Yosemite National Park, Grand Canyon National Park, and Yellowstone National Park.

These parks offer breathtaking views of majestic mountains, serene lakes, and stunning landscapes that will leave you awe-inspired. You can indulge in activities like hiking, wildlife watching, or just taking a leisurely stroll and soaking in the natural beauty.

Visiting the national parks is not just a chance to reconnect with nature, but also an opportunity to appreciate the importance of conservation and preservation of our planet.

Best wishes,

Your nature-loving friend

Cultural and Historical Exploration

Dear history enthusiasts,

If you love delving into history and experiencing diverse cultures, then I recommend visiting the ancient city of Rome, Italy. The city’s rich history, art, and architecture offer a glimpse into the glorious past of the Roman Empire.

You can visit iconic landmarks like the Colosseum, the Pantheon, and the Roman Forum. The Vatican City in Rome houses significant cultural and religious structures like the Sistine Chapel and St. Peter’s Basilica. Rome also offers a unique culinary experience with an array of Italian cuisine and wine.

Visiting Rome is the chance to witness the fusion of history and modernity and immerse in the distinct and vibrant culture of Italy.


Your history buff friend

Beach and Nightlife

Hey party people,

If you want to get your tan on and hit the nightclubs after, then I suggest visiting the beautiful and lively city of Miami, Florida. The city’s famous South Beach offers clear waters, white sands, and a vibrant atmosphere that is perfect for a beach party.

In the evening, you can hit the world-famous nightclubs and bars in Miami, like LIV and Story, to dance the night away to music by popular DJs. You can also indulge in fine dining, shopping, and other exciting activities in the city.

Miami guarantees a beach and nightlife experience unlike any other city.

Best regards,

Your party-loving friend

Tips for Crafting the Perfect Vacation Message Sample

Whether you’re planning a trip with your significant other or taking a well-deserved solo adventure, crafting the perfect vacation message sample is crucial. Here are a few tips to help you nail it:

  • Be authentic: Your vacation message should be a reflection of your personality. Try to write something that is in line with your voice, whether that’s casual, funny, or serious. Authenticity is key!
  • Keep it short and sweet: While it’s tempting to write a lengthy message detailing your entire itinerary, it’s best to keep your vacation message sample short and sweet. Stick to the basics, like where you’re going and when you’ll be back.
  • Include emergency contact information: While we all hope for the best, it’s important to include emergency contact information in your vacation message sample. This could be the name and phone number of a trusted friend or family member who can be reached in case of an emergency.
  • Include a fun fact: Whether you’re headed to a tropical destination or exploring a new city, including a fun fact about your destination is a great way to jazz up your vacation message sample. This could be anything from the world’s largest ball of yarn to the best street tacos in town.
  • Show some gratitude: If you’re leaving for a vacation, chances are you have someone in your life who’s been helping you get ready. Whether it’s a friend who’s been feeding your cat or a colleague who’s been covering your workload, take a moment to show your gratitude in your vacation message sample.
  • Be positive, but realistic: While it’s fun to be optimistic about your trip, it’s important to be realistic as well. If you’re traveling somewhere that’s known for rainy weather, acknowledge that in your message. You don’t want to be the person who sends an overly-optimistic message only to have it rain the entire time.

Vacation Message Sample FAQs

What is a vacation message sample?

A vacation message sample is a pre-written message that you can use to inform coworkers or clients that you will be out of the office on vacation. The message typically includes the dates you will be away and instructions on who to contact in your absence.

Why should I use a vacation message sample?

Using a vacation message sample can save you time and ensure that the message you send is professional and informative. It also helps to minimize the risk of important communication being missed while you are away.

What should I include in my vacation message sample?

Your vacation message sample should include your name, the dates you will be away, the reason for your absence (if necessary), and instructions on who to contact while you are away. You may also want to include information on when you will return and any other relevant details.

How do I set up my vacation message in my email?

To set up your vacation message in your email, look for the “Out of Office” or “Vacation” settings in your email client. From there, you can enter your vacation message and set the dates for when it should be active. Be sure to save your settings before leaving.

Can I customize my vacation message sample?

Yes, you can customize your vacation message sample to suit your individual needs. For example, you may want to add a personal touch or tailor the message to your specific audience. Just be sure to include all relevant information and follow any company or industry guidelines.

What if I have multiple email accounts?

If you have multiple email accounts, you should set up a separate vacation message for each one. This will ensure that all of your contacts receive the appropriate message and know who to contact in your absence.

What if I receive urgent messages while I am away?

If you receive urgent messages while you are away, you should provide a separate contact person who can handle these matters in your absence. Include their name and contact information in your vacation message so that your contacts know who to reach out to.

How long should I set my vacation message to be active?

The length of time your vacation message should be active will depend on the length of your absence and your individual needs. Typically, vacation messages are set for the duration of your time away, but you may want to extend it if needed.

Is it necessary to send a vacation message?

Sending a vacation message is not mandatory, but it is considered a professional courtesy to inform your contacts of your absence and provide them with instructions on who to contact in your absence. It also helps to avoid confusion and missed communications.

Thanks for Reading!

Hope this vacation message sample was helpful for you to create your own awesome message. Taking some time off is important, so make sure you enjoy your vacation to the fullest! Don’t forget to set an out-of-office message and let others know you’re taking a break. Feel free to come back anytime to read more articles like this. Have a wonderful vacation, and we’ll catch up with you when you return!