10 Resignation Email Sample Subject Lines to Use for Your Next Career Move

Do you need to resign from your current job but don’t know how to write a proper resignation email? Look no further. In this article, we’ll provide you with resignation email sample subjects that you can use as templates for your own resignation email. These examples will make your job easier by providing you with a framework that you can edit as needed to fit your specific circumstances.

Whether you’re quitting because you’ve found a better opportunity or because you’re unhappy at your current job, resigning is never easy. It’s important to be professional and courteous in your resignation email, so as to leave a good impression with your employer and colleagues. With the resignation email sample subjects we’ve provided, you’ll be able to craft a resignation email that is both polite and to-the-point.

So, if you’re in need of a resignation email sample subject and want to leave your job on a positive note, keep reading. We’ve got you covered.

The Best Structure for Resignation Email Sample Subject

Resigning from your job can be an emotionally charged and challenging decision to make. The act of writing a resignation email is just as difficult, and it requires tact, professionalism, and the right approach to ensure that your message comes across clearly to your employer.

The subject line of your resignation email carries a lot of weight and can make a significant difference in how your message is perceived by your employer. Here are a few tips on how to structure your resignation email sample subject line:

1. Clear and concise subject line

Your subject line should be to the point and straightforward. Make sure to specify that the email is a resignation message, so your employer has a clear understanding of the purpose of your email. A good structure for a resignation email subject line is – Resignation Letter: [Your Name].

2. Keep it professional

While it’s important to convey your emotions and thoughts, it’s crucial to maintain professionalism in your resignation email. Avoid using emoticons or phrases that may come across as unprofessional, such as ‘PEACE OUT’ or ‘BYE FELICIA’. Respectfully and professionally communicate your decision.

3. Gratitude

Include a message of gratitude to your employer for the opportunity to work with them during your time at the organization. Make clear how much you have appreciated the help, opportunities, and support given to you throughout your employment. It helps to maintain positive relations that can be beneficial in future endeavors.

4. Positive message

End the email on a positive note. Express your desire to make the transition process as smooth as possible by offering support to your employer and colleagues. Let them know that you value professionalism and adhere to the company policies regarding resignation procedures. Lastly, thank them again for their support and understanding.

In conclusion, structure your resignation email sample subject line to be clear, concise, and professional, with a message of gratitude and positivity. This approach will reflect positively on you and is more likely to reap benefits in the future, like recommendation letters and contacts.

7 Sample Resignation Email Subjects for Different Reasons

Resignation Email Sample Subject – New Career Opportunity

Dear [Manager’s Name],

I’m writing to inform you that I have received an offer for an exciting new career opportunity and have made the difficult decision to resign from my position as [Your Job Title]. The offer came with more responsibilities and a chance to develop my skills further.

My experience at [Company Name] has been an incredibly positive one, and I’m grateful for the opportunity to be a part of your team. I’ve learned many valuable skills while working here, which I’m sure will become helpful in my future endeavors.

Please let me know what steps I need to take to ensure a smooth transition, and I will make every effort to complete them before my last day, which will be on [Resignation Date].

Thank you for your understanding. I hope to keep in touch with my colleagues and the company.

Best regards,

[Your Name]

Resignation Email Sample Subject – Personal Reasons

Dear [Manager’s Name],

It’s with great regret that I have to inform you of my resignation from my current position as [Your Job Title] at [Company Name]. This decision was not made lightly and was primarily due to personal reasons that require my immediate attention.

I’m sorry for any inconvenience my resignation will cause, and I will ensure a smooth handover process. My last day will be on [Resignation Date], and I will do everything I can to complete my outstanding tasks before then.

I would like to take this opportunity to thank you for the support you’ve given me, and for the valuable experiences I’ve had while working here. I appreciate all you’ve done to help me grow and succeed in my role.

Again, I apologize for any inconvenience caused and please do not hesitate to contact me if I can be of any help in the transition process.


[Your Name]

Resignation Email Sample Subject – Going back to School

Dear [Manager’s Name],

I’m writing this email to inform you that I have decided to resign from my current position as [Your Job Title] from [Company Name] as I’ve been accepted into a full-time academic program at [University Name] and will begin my studies on [Date].

I’ve enjoyed working here and learned a lot during my time at the company, and it’s been a pleasure working with and learning from such experienced colleagues. Please note that I’ll be more than willing to assist you in finding a suitable replacement for my position.

I’ll be available for any transitional work until [Resignation Date], which is when my employment contract ends. I’ll make sure that I complete all the tasks assigned to me before my departure. Please do not hesitate to contact me if you need further details or clarification on anything.

Thank you again for your understanding and support during this transition.

Best regards,

[Your Name]

Resignation Email Sample Subject – Relocation

Dear [Manager’s Name],

This email comes as formal notice that I’m resigning from my position as [Your Job Title] at [Company Name]. My family and I will be relocating to [City and State] due to [Reasons for Relocation]. As a result of this, my official last working day will be on [Resignation Date].

I would like to express my sincere gratitude for all the experiences I’ve had while working here. I’ve learned a lot, and I’m grateful for the opportunities you’ve given me to develop my professional skills. I appreciate your understanding during this challenging time for me, and I’ll transition my tasks to the best of my ability and assist in every way possible in finding my replacement.

It has been a pleasure to work with such supportive colleagues and team members, and I hope to stay in touch with you and the team even as I move on to the next chapter in my career journey.

Best regards,

[Your Name]

Resignation Email Sample Subject – Health Issues

Dear [Manager’s Name],

It is with a heavy heart that I tender this resignation from my position as [Your Job Title] at [Company Name]. Due to unexpected health issues, I have come to the decision that I must resign so that I can focus on my health.

Although I’m sad to be leaving the company, I’m grateful for the invaluable experiences and opportunities I’ve had while working here. I’m confident that with the team’s capabilities, they will continue to prosper, and I leave knowing that the future for everyone here is bright.

My last day will be on [Resignation Date], and I’ll work my best to help with the transition and to hand over all my responsibilities. If there is anything else I can do to make sure everything runs smoothly, please don’t hesitate to ask.

Thank you for your understanding and support during this stressful period.

Best regards,

[Your Name]

Resignation Email Sample Subject – Better Work-Life Balance

Dear [Manager’s Name],

I want to inform you that I am resigning from my position as [Your Job Title], as I have decided to focus on my personal life and better work-life balance.

It was never an easy decision to resign as I’ve had amazing opportunities working here and learned a lot from my colleagues. However, it’s become clear to me that I need a more “me time” to be more present for my family and ensure better mental health, which is why I’m taking this step.

I’ll be available until the end of [Resignation Date] to complete any ongoing projects assigned to me and to train my replacement if needed if one is already hired. Please let me know if I can be of any assistance in any way during the transition to my replacement.

Thank you very much for your kind understanding and support during my tenure at [Company Name], and I wish you and the team all the best.

Best regards,

[Your Name]

Resignation Email Sample Subject – Disagreement with Company Policies

Dear [Manager’s Name],

It is with regret that I tender my resignation from my current position as [Your Job Title] at [Company Name] today, effective on [Resignation Date].

As a personal choice, I believe my value system does not align with the current policies pursued by the company, and it has become difficult for me to continue working in an organization where I cannot fulfill my potential and express my views.

I appreciate the opportunities the company has given me during my time, and I thank you for your guidance and mentorship. I’d be more than willing to help train and onboard anyone who takes over my current responsibilities to ensure a smooth transition process.

Thank you again for all the support and learning opportunities, and I wish the company continued success and growth in future endeavors.

Best regards,

[Your Name]

Tips for Writing a Resignation Email Subject Line

Resigning from a job is never easy, and it’s important to get it right. One of the essential elements of resigning with grace is to write a professional and concise resignation email. The subject line of your resignation email sets the tone for the rest of your message. Here are some tips on how to craft an effective resignation email subject line:

  • Keep it straightforward: Your resignation email subject line should be brief and to the point. Use simple and clear language that conveys your intention to resign. A subject line like “Resignation Notification” or “Resignation Letter” can do the job well.

  • Be professional: Your resignation email subject line should look professional, and avoid anything too casual or overly emotional. Avoid using any slang, humor or emoticons. Use proper language and maintain a respectful tone throughout the email.

  • Mention the date: Including the date of your resignation may give your employer an idea about when to expect your departure. A subject line like “Resignation Effective Date: mm/dd/yy” or “Formal Resignation Effective Date” will be useful for everyone.

  • Highlight the position: If you have been holding a high-profile or critical position in your organization, it may be helpful to mention that in the subject line. For example, “Resignation as CEO” or “Resignation Letter from Operations Manager.”

  • Express gratitude: If you feel good about your time at the company, you can show your gratitude in the subject line. For example, “Thank You for the Opportunity: Resignation Notification,” is a great way to express appreciation.

  • Avoid negativity: It’s best to avoid mentioning anything negative in your resignation email subject line. Avoid using phrases like “I’m leaving because of the terrible work environment” or “I can’t work with my boss anymore.” Keep your subject line positive and professional.

In short, your resignation email subject line should be professional, straightforward, and respectful. It should convey your intent to resign while maintaining a positive tone. By following these tips, you can ensure that your resignation email leaves a lasting and positive impression.

FAQs Related to Resignation Email Sample Subject

What should be the subject line of a resignation email?

The subject line of a resignation email should be brief and straightforward, clearly conveying your message. You can use a subject line such as “Resignation – [Your Name]”, “Notice of Resignation”, or “Resignation Effective [Date].”

What should I include in a resignation email?

A resignation email should include the date of your resignation, the reason for resigning, your gratitude towards the company, and any other information the company requires. It is also important to mention your last working day and offer to assist in the transition process.

Do I need to explain my reason for resigning in the email?

While it is not mandatory to explain why you are resigning in your email, it is recommended to do so in a professional and courteous manner. Keep it brief and avoid negative comments or complaints about the company or your colleagues.

Can I send a resignation email after working hours?

It is courteous to send a resignation email during normal working hours to allow your manager and colleagues to process the information and discuss transition details. It is best to avoid sending the email after working hours or on weekends, unless it is an emergency.

How far in advance should I give notice of resignation?

It is recommended to provide notice of resignation at least two weeks in advance, or as per your employment contract. This will provide ample time for the company to find a suitable replacement and to ensure a smooth transition.

Can I use a resignation email instead of a resignation letter?

Yes, a resignation email is a form of a resignation letter and is acceptable as long as it includes all necessary information. However, some companies may require a physical resignation letter, so you should confirm the company’s policies before sending the email.

Should I CC my colleagues or HR in the resignation email?

It is not necessary to CC anyone in the resignation email unless specifically requested by your manager or HR department. However, you should ensure that all relevant parties are informed of your resignation and that there is no miscommunication or confusion.

How can I make a good impression with my resignation email?

To make a good impression, keep your resignation email professional, respectful, and appreciative. Remember to thank your employer for the opportunities and experience you gained while working with them and offer to assist with the transition process.

What should I do after sending the resignation email?

After sending the resignation email, follow up with your manager or HR department to ensure they have received the email and discuss any details related to your resignation. It is also important to maintain a positive and professional attitude during your remaining time with the company.

Goodbye for now!

Thanks for taking the time to read this article on resignation email sample subject. Writing a resignation email can be difficult, but with the right subject line, you can make sure that your message is clearly understood. We hope that our examples have helped you navigate this process more smoothly. Don’t forget to bookmark our website and come back again for more helpful tips and tricks in the future! Good luck with your resignation and all the best for your future endeavors.