Bidding Email Sample: How to Write a Winning Bid Email

Have you ever needed to send a bidding email, but felt unsure of how to go about it? Perhaps you’re not even sure where to start, let alone how to get potential clients to take notice. Well, fear not, dear reader, for I have just the thing for you. In this article, you’ll find examples of bidding email samples that you can use or edit as needed to help get the job done.

Knowing how to write a compelling bidding email can be the difference between landing a new contract and losing out to your competition. It’s a crucial skill for any freelancer or service provider to have. After all, you want to make sure your email stands out from the rest and leaves a lasting impression on your potential client.

That’s where our bidding email samples come in. Whether you’re new to the game or just looking to up your bidding game, these examples are sure to have you covered. And the best part? You’re free to make any necessary edits to suit your specific needs and style.

So if you’re ready to take your bidding email game to the next level and start winning more contracts, keep reading. These bidding email samples are just the ticket you need to succeed.

The Best Structure for a Winning Bidding Email

Bidding emails are important for securing business deals. The structure of your bidding email can make or break your chances of winning the bid. A well-structured email can grab the attention of your potential client, while a poorly structured one can make it difficult for them to understand the essence of your proposal. Here are a few tips to structure your winning bidding email:

Subject Line: The subject line is the most crucial part of your bidding email. It should be clear and concise, giving the recipient a clear idea of what you are offering. Your subject line should differentiate you from others and be unique to your business idea. A catchy subject line can increase the probability of your email being opened and read.

Introduction: Start your bidding email with a cordial introduction, addressing the recipient by their name. Begin with a brief introduction of your company and your experience in the field. The introduction should be as brief as possible, focusing on relevant information that sets you apart from others.

Value Proposition: In the next paragraph, highlight the value proposition of your proposal. Clarify the problem you are solving and how your proposal will offer a solution. Focus on the benefits of your proposal rather than the features, as benefits resonate more with the client. Be concise and ensure that your client understands the core of your proposal.

Price and Timeline: Be transparent about your price and timeline. It’s essential to give a rough estimate of how much the proposal will cost and how long it will take to complete the project. Be reasonable and show your client that you are confident in delivering quality work without delays.

Social Proof: In the concluding paragraphs, add a few lines on your experience and feedback from previous clients. Testimonials or awards can enhance your credibility and set you apart from competitors. End the email with a proactive statement, inviting the recipient to have a follow-up conversation.

In conclusion, winning bidding emails have a clear structure that keeps the recipient engaged and interested. The subject line, introduction, value proposition, price and timeline, and social proof should be well structured and concise, leaving no room for confusion. Follow these steps and create a winning bidding email that can secure your business deals.

7 Bidding Email Samples for Different Reasons

Bidding Email to Offer SEO Services


I hope this email finds you well. I wanted to offer our SEO services to improve your website’s visibility and increase organic traffic. Our team of SEO experts has a proven track record of delivering successful results for our clients. With our services, your website’s ranking will improve, leading to increased leads and revenue. We would be happy to provide you with a free SEO audit and proposal to see how we can help your business grow. Please let us know if you are interested in learning more about our services.

Thank you for your time and consideration.

Bidding Email to Submit a Design Proposal

Dear [Client Name],

I am excited to submit our design proposal for your company’s new branding project. Our team has extensive experience designing creative and effective brand identities for various clients in different industries. Our proposal includes an in-depth analysis of your brand, target audience, and competition to create a unique and memorable brand identity that reflects your company’s values and vision. We also provide comprehensive brand guidelines to ensure consistency across all communication channels.

I look forward to discussing our proposal with you further and answering any questions you may have. Thank you for considering our team for this project.

Best regards,

Bidding Email to Bid on a Construction Project

Hello [Recipient Name],

I am writing to submit our bid for the construction project you posted on [Website Name]. Our team has a proven track record of completing projects on time and within budget while maintaining high-quality standards. We have an experienced team of professionals who specialize in all aspects of construction, from design to execution. With our attention to detail and quality workmanship, we are confident that we can deliver a successful project that meets your expectations.

Please find our detailed proposal attached to this email. If you have any questions, please do not hesitate to contact us. Thank you for considering our bid, and we look forward to the opportunity to work with you.

Best regards,

Bidding Email to Offer IT Support Services

Dear [Client Name],

We would like to offer our IT support services to your company. With our expertise, we can help ensure that your IT infrastructure is optimized for maximum efficiency and productivity. Our services include 24/7 support, network security, cloud computing, and server management. We can tailor our services to fit your needs and budget, providing you with the best IT solutions that meet your business requirements.

Please let us know if you are interested in learning more about our services, and we will be happy to provide you with a free consultation.

Thank you for considering our team for your IT needs.

Best regards,

Bidding Email to Submit a Marketing Proposal

Hello [Client Name],

We are pleased to submit our marketing proposal for your company’s upcoming product launch. Our team of marketing professionals has extensive experience in developing effective marketing strategies that drive sales and increase brand recognition. Our proposal includes a detailed analysis of your target audience, competition, and industry trends to create a customized marketing campaign that meets your business goals.

Please find our detailed proposal attached to this email. We would be happy to answer any questions you may have and discuss our proposal further with you.

Thank you for considering our team for this project.

Best regards,

Bidding Email to Bid on a Photography Project


I am excited to submit our bid for the photography project you posted on [Website Name]. Our team has a passion for capturing stunning and memorable images that convey the essence of your brand or event. We have a versatile team that can handle different types of photography, from product photography to event coverage. We also provide post-processing services to ensure that the final images meet your expectations.

Please find our detailed proposal attached to this email. If you have any questions or would like to discuss our proposal further, please do not hesitate to contact us. We look forward to the opportunity to work with you.

Best regards,

Bidding Email to Offer Virtual Assistant Services

Hello [Recipient Name],

I would like to offer our virtual assistant services to help you manage your administrative tasks and increase your productivity. Our team of virtual assistants has experience in a range of administrative tasks, such as e-mail management, scheduling, data entry, and customer service. We provide these services remotely, allowing you to focus on your core business activities while we handle the administrative tasks.

Please let us know if you are interested in learning more about our services and how we can help you save time and increase your productivity.

Thank you for considering our team for your administrative needs.

Best regards,

Bidding Email Tips: Successful Strategies for Winning Clients

If you’re looking to make a name for yourself as a freelancer or consultant, you need to learn how to write a winning bidding email. This means understanding the key elements of a bidding email- from the subject line to the tone you use in your message. Here are some related tips to help you craft the perfect bidding email to win clients and grow your business:

  • Set the right tone: Your bidding email should be professional, but also personable. Start by greeting the client by name, and use a friendly, conversational tone as you explain your qualifications and experience.
  • Do your homework: Research the client and their business before writing your email. This will help you understand their specific needs and craft a more effective proposal that speaks to their goals and pain points.
  • Show, don’t tell: Instead of just listing your qualifications and experience, provide specific examples of how you’ve helped clients achieve similar goals in the past. Use metrics and data to demonstrate your success and the impact you can have on the client’s business.
  • Address objections: Anticipate any objections the client might have (such as cost or timeline) and address them upfront in your email. This shows that you understand their concerns and are willing to work with them to find a solution that meets their needs and budget.
  • Include a call to action: End your email with a clear call to action, such as scheduling a call or meeting to discuss the project further. This shows that you’re interested in working with the client and are ready to move the conversation forward.
  • Keep it concise: Bidding emails should be clear and concise, getting straight to the point. Avoid long-winded introductions or rambling explanations of your skills. Instead, focus on what you can do for the client and why they should choose you for the job.

By following these tips, you can write a bidding email that stands out, demonstrates your value as a professional, and wins clients over. Remember, the goal is not to sell yourself or your services, but to show clients that you understand their needs and can help them achieve their goals through your skills and expertise.

FAQs for Bidding Email Samples

What is a bidding email sample?

A bidding email sample is a template used as a reference for creating email messages to send to potential clients or companies when bidding for a project or service.

What are the elements of a bidding email?

The essential elements of a bidding email include a personalized greeting, a brief introduction or summary of your company and expertise, a detailed proposal or offer of service, a call-to-action, and a closing statement with contact information.

What should I include in the proposal section of my bidding email?

The proposal section of your bidding email should include a detailed breakdown of the services or products you are offering, the project timeline or deadlines, your pricing structure, and any additional terms or conditions for the project.

How can I make my bidding email stand out from the rest?

You can make your bidding email stand out by personalizing it to the recipient, highlighting your unique value proposition, and offering a competitive pricing or proposal. Use a catchy subject line and keep your email brief and to the point.

Should I attach any documents to my bidding email?

You can attach supporting documents such as a company brochure, project portfolio, or sample work to showcase your expertise. However, keep in mind that some recipients may not want to open attachments, so be sure to include the most important information in the body of the email.

What is the best time to send a bidding email?

The best time to send a bidding email is during business hours on a weekday, ideally in the morning. Avoid sending emails on weekends or holidays when they may get lost in overflowing inboxes.

How long should my bidding email be?

Your bidding email should be concise and clear, ideally no longer than one or two pages. Use simple language and avoid jargon to ensure your message is easily understood.

Should I follow up on my bidding email?

Yes, following up on your bidding email is important to show your interest and commitment to the project. Wait 3-5 business days before sending a polite follow-up email or call to inquire about the status of your bid.

What should I do if I don’t hear back from the recipient after sending my bidding email?

If you don’t hear back from the recipient after a reasonable amount of time, it’s okay to send a polite follow-up email or call to inquire about the status of your bid. If the recipient doesn’t respond after several attempts, it’s best to move on and focus on other opportunities.

Thanks for stopping by!

I hope this bidding email sample has been helpful to you in crafting your own professional emails. Remember, personalizing your emails and using a clear, concise tone can go a long way in helping you stand out from the crowd. If you have any questions or want to share your own bidding email tips, feel free to leave a comment below. Thank you for taking the time to read this article and I look forward to seeing you again soon!