Are you stuck in a job that doesn’t fulfill you anymore? It’s time to take control and move on. One of the first steps in leaving your current position is to write a resignation letter. But how do you write a resignation mail that conveys your intention in a professional and respectful manner? Look no further because we have examples of resignation letters that you can use, edit, and customize to fit your needs. These resignation mail samples will guide you in saying goodbye to your employers with gratitude, respect, and a positive attitude. So don’t wait any longer, check out our resignation mail samples and take the first step towards your new career journey!
The Best Structure for a Resignation Email Sample
When it comes to resigning from your job, sending a professional resignation email is the most appropriate and courteous way to inform your employer that you have decided to move on. Making a graceful exit can be challenging, but if you follow the right structure and format, it can make the process smoother and more efficient.
First and foremost, start off with an appropriate subject line that clearly communicates the purpose of the email. A clear and concise subject line will make it easier for your employer to know how to prioritize and handle your message. Examples of good subject lines include “Resignation – [Your Name]”, “Notice of Resignation – [Your Name]”, or “Resignation – [Your Department and Last Day]”.
Next, in the body of the email, begin by expressing your gratitude and appreciation towards your employer, colleagues, and the overall experience of working at the company. It is important to maintain a positive tone and avoid any negative commentary or criticism that could burn bridges or damage your reputation. Briefly explain your decision to resign and thank them for the opportunities that they have provided you with.
Following that, clearly state your last day of work and provide a brief description of any transition tasks that you plan to complete before you leave. If possible, offer to help with your replacement or delegate tasks to other team members to ensure a seamless transition. This shows your professionalism and willingness to help the company even after you’ve left.
Finally, conclude with a polite sign-off and your contact information in case they need to reach you in the future. You can also offer to help in the best way you can or express your eagerness to stay in touch. This will leave a positive impression of you and maintain a good relationship with your former employer and colleagues.
In conclusion, following a clear and professional structure in your resignation email is crucial to leaving a good impression and maintaining a positive image. Remember to be polite, respectful, and grateful throughout the email, and leave a lasting impression that reflects the best of you.
Resignation Letter Samples for Different Reasons
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. Due to personal reasons that require my full attention, I must step down from my position as [Job Title] immediately.
Working with such an amazing team has been an incredible experience and I am grateful for every opportunity this organization has offered me. However, I believe it is in the best interest of both the company and me to depart to better handle my personal circumstances.
Thank you for the support and mentorship you have provided me throughout my tenure here. I will do everything necessary to ensure a smooth handover of my responsibilities and wrap up all my pending work in the coming weeks before my final day of work.
Thanks again for everything and respects.
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I am resigning from my position as [Job Title] at [Company Name]. Unfortunately, due to health reasons, I am unable to continue working in my current capacity and require immediate medical attention.
I have been grateful for my time at [Company Name] and have learned a lot in my role. However, the severity of my health condition requires my full attention at this time. While I am sad to be leaving, I believe this is the best decision for both me and the company.
I will work with you and my colleagues to ensure a smooth handover of the work, and ensure that the transition is as hassle-free as possible. I appreciate all the support and guidance you have provided me throughout my time at [Company Name] and I know that this experience will continue to shape me professionally as I move forward.
Please let me know if there is anything else I can do to make this process easier.
Thank you once again,
Resignation Letter Due to Dispute with Co-workers
Dear [Manager’s Name],
It is with great regret that I am writing this resignation letter from [Company Name]. As you may be aware, there has been a dispute between me and some of my co-workers. Despite several attempts to resolve the conflict, the issues have not been resolved, causing me immense stress and mental pressure.
I believe it is in my best interest to step down from my position as [Job Title] immediately to remove myself from the situation. This decision has been a difficult one, but I do not think continuing is a sustainable option. I have enjoyed my time at [Company Name] and I am glad that I was able to contribute positively to the company’s goals to the best of my abilities.
Please consider this letter as a formal notice of resignation. I will ensure that my current responsibilities are transferred to another team member before leaving. Please let me know if any additional arrangements need to be made.
Thank you for the opportunities and experiences that you have given me, and please accept my apologies for any inconvenience this may cause.
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing this letter to formally resign from my position as [Job Title] at [Company Name]. Unfortunately, I have made the difficult decision to relocate to another city to be closer to family members. This decision has not come easy, and I will miss working with such a dynamic and skilled team at [Company Name].
Thank you for providing me with the opportunity to learn and grow within my role over my tenure here. My experience at [Company Name] has been outstanding, and I hope to implement some of the knowledge and skill I gained from this job in my upcoming work.
I intend to complete all my remaining assignments effectively before my final day on [Date] and I will do whatever I can to make the transition process smoother for the team. I look forward to hearing any suggestions that you might have for me, and if there is anything else I can do to ease the transition, kindly let me know.
Thank you once again for the experience I had working at [Company Name], it has been an honor to work with such a wonderful organization.
Resignation Letter Due to Better Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am resigning from my position of [Job Title] at [Company Name]. After much consideration, I was offered an assignment that is too good to pass up. This was an incredibly challenging decision for me, as I have appreciated my time at [Company Name] and working with the team has been a joy.
However, this new opportunity will enable me to take on new leadership responsibilities, hone my skills, and allow me to grow in a way that is aligned with my goals. While I am excited about this new venture, I am also sad to be leaving [Company Name]. I am incredibly grateful for the experiences and the chance to work with some gifted professionals.
I promise to offer my full support during the transition process and organization the proper handover of responsibilities to my successor. Please let me know if there is anything else I can do to make this process easier.
Thank you for the personal and professional opportunities extended to me during my time at [Company Name], and I will continue to cherish this experience.
Resignation Letter Due to COVID-19
Dear [Manager’s Name],
I am writing to inform you that, due to unfortunate circumstances, I have to resign from my position of [Job Title] at [Company Name]. As a result of the ongoing pandemic, there have been numerous challenges that I have faced, and these have significantly affected my family, my work-life balance and my mental health.
This decision was not made lightly, as I have enjoyed my time at [Company Name] during my tenure here. I have grown immensely in this job, and I have developed friendships and professional relationships, which have been invaluable to me. I am grateful to everyone who has provided me with guidance and assistance in this role.
Despite the circumstances of my resignation, I will make sure that my current responsibilities are transferred to someone capable enough to carry on the job effectively and efficiently. I appreciate the support that you have provided me over the years, and I extend my sincere apologies for any inconvenience this may cause.
Thank you once again for the experiences that have shaped me into the professional I am today, and I hope that this won’t be the end of the relationships that we have built over the years. May we stay safe and healthy during these challenging times.
Resignation Letter Due to Career Change
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name]. Although I have enjoyed my time working at [Company Name], I have decided to pursue other career opportunities that align more with my personal and professional goals.
My time at [Company Name] has been an important part of my career journey, and I have learned many valuable skills that will serve me well in the future. I appreciate all the support and guidance you have provided me while working here, and I am sorry to leave the team.
I will ensure that all my existing assignments are completed, and my responsibilities are passed on to a capable teammate before my final day of work. As a part of the transition process, I will be happy to assist in any way that I can.
Thank you once again for everything and for your understanding regarding this situation. I hope this departure will not harm the future relationships between us and [Company Name]. I look forward to staying in touch with the team in the years to come.
Tips for Writing a Resignation Email
So, you’ve made the tough decision to resign from your current job, and now it’s time to write the resignation email. While it may seem like a simple task, it’s important to remember that this email can have a lasting impact on your professional reputation. Here are a few tips to help you write a professional and respectful resignation email.
1. Keep it brief and to the point
Your resignation email should be short and sweet. Start off with a clear and concise statement of your intention to resign, including your last day of work. You can then add a few sentences thanking your employer for the opportunity and expressing appreciation for your time with the company. It’s important to avoid going on and on about your decision to leave, and to avoid any negativity towards your employer or colleagues.
2. Be professional
As with any professional communication, your resignation email should be written in a formal and respectful tone. Address your employer by name, and use proper spelling and grammar throughout. It’s also important to remember that this email will become a part of your professional record, so make sure everything you write reflects positively on you and your abilities.
3. Offer to help with the transition
It’s always a good idea to offer to help with the transition after you leave. Be sure to mention that you’re willing to answer any questions your employer may have, and to provide any assistance necessary to ensure a smooth transition for your replacement. This will go a long way towards leaving a positive impression and maintaining good relationships with your former employer and colleagues.
4. Follow up with a hard copy
While a resignation email is often sufficient, it’s a good idea to follow up with a hard copy of your resignation letter. This demonstrates your commitment to professionalism, and can serve as a reference for future job applications. Make sure your hard copy includes the same details as your email, and is signed and dated.
By following these tips, you can write a professional and respectful resignation email that leaves a positive impression on your employer and colleagues. Remember to keep it short and sweet, use a formal tone, offer to help with the transition, and follow up with a hard copy. Good luck with your future endeavors!
Resignation Email Sample FAQs
What should I include in my resignation email?
Your resignation email should include your intention to resign, your last day of work, a brief explanation for your resignation (optional), and a positive note of appreciation for the company and your colleagues.
Who should I address my resignation email to?
You should address your resignation email to your immediate supervisor or manager, and cc any other relevant parties such as HR or colleagues you worked closely with.
When should I send my resignation email?
You should send your resignation email at least two weeks before your last day of work, unless your contract or company policy specifies a different notice period.
Is it necessary to explain the reason for my resignation?
No, it is not necessary to explain the reason for your resignation in your email. However, if you have a good relationship with your supervisor and would like to provide feedback, you may include a brief explanation.
How should I write my resignation email?
Your resignation email should be formal and professional. Use a clear and concise subject line, address your supervisor directly, and use a polite and positive tone throughout.
Can I resign via email?
Yes, it is acceptable to resign via email if it is the most efficient and effective way to communicate your resignation. However, it is always a good idea to follow up with a personal conversation or phone call to your supervisor.
Should I attach a resignation letter to my email?
It is not necessary to attach a resignation letter to your email, but it is a good idea to have one prepared in case your company requires one.
What should I do after sending my resignation email?
After sending your resignation email, you should confirm with your supervisor that they received it and schedule a meeting to discuss any questions or concerns they may have. You should also prepare to transition your responsibilities and tie up any loose ends before your last day of work.
Is it appropriate to say goodbye to my colleagues in my resignation email?
Yes, it is appropriate to say goodbye to your colleagues in your resignation email. A brief note of appreciation and well wishes is a thoughtful and professional way to end your tenure at the company.
Thanks for Stopping By!
Well, that’s all for now folks! We hope you found our sample resignation email helpful in drafting your own. Remember, keep it professional and to the point. Don’t forget to express gratitude and appreciation for your time with the company. We wish you all the best with your future endeavors! Thanks for reading and be sure to come back soon for more great advice and resources. Happy job hunting!