10 Effective Revision Email Samples for Streamlining Your Communication

Are you struggling to write a convincing revision email? Don’t worry, you’re not alone. Many people find it challenging to communicate their revision requests effectively and professionally. But fear not, because I’ve got you covered. In this article, we’re going to explore revision email samples that you can use as inspiration and tailor to suit your needs. Whether you’re a student, an employee, or a freelancer, you’ll find examples that are relevant to your situation. From requesting feedback on a project to asking for revisions on a paper, these samples will help you craft compelling revision emails that get results. So, grab a cup of coffee, settle in, and let’s dive into the world of revision emails. You’ll find that with a few tweaks, you can turn these samples into personalized messages that are sure to impress your recipient.

The Best Structure for a Revision Email Sample: A Guide Based on Tim Ferris’ Writing Style

When you need to revise an email, it’s important to structure your message in a clear and concise way. A strong structure helps ensure that your email is effective and efficient, making it more likely to be read and acted upon by your recipient.


Start your email with a brief introduction that identifies the reason for your message. Be sure to clearly state the purpose of your email in a succinct and straightforward manner. Use a friendly and professional tone to establish rapport with your recipient.

The Body

The body of your email should provide detailed information about what needs to be revised. It should be well-organized and easy to read, with clear headings and bullet points to break up the text. You may need to provide context or background information so your recipient understands the changes you’re requesting. Make sure your instructions are clear and specific, so there is no confusion about what needs to be done.


Dear [Recipient],

I hope this email finds you well. I’m writing to request a revision to the report you submitted last week. While I appreciate the work you put into it, there are a few areas that need to be updated to better reflect our current goals and objectives. Specifically, I need you to revise the following sections:

– Section 1: Background
– Section 2: Results
– Section 3: Recommendations

For each section, please provide an updated analysis and recommendations based on our most recent data. Additionally, please include any new insights or trends that have emerged since you first submitted the report.

If you have any questions or concerns about these revisions, please don’t hesitate to contact me. I appreciate your attention to this matter and look forward to seeing the updated report.

Best regards,

[Your Name]


Wrap up your email by thanking your recipient and reiterating the importance of the revisions. Be sure to include any deadlines or follow-up information, so your recipient knows what to expect. End your email on a friendly and positive note, leaving the door open for future communication.

By following this structure, your revision email will be clear, organized, and effective. Your recipient will appreciate your professionalism and attention to detail, making it more likely that they will complete the revisions promptly and accurately.

Email Revisions

Revision of Performance Review

Hello [Name],

Thank you for providing me with your performance review, it is evident that you have put in a lot of effort this year. However, there are a few ways we can improve it to better align with your goals.

Firstly, I noticed that there were some discrepancies in the assessment of your productivity levels. To ensure accuracy, I recommend including specific examples of your achievements throughout the year. This will also help the company recognize your contributions more effectively.

Secondly, I recommend breaking down your goals into more specific and measurable targets. This will enable you to track your progress more effectively and allow us to assess your performance in a more objective manner.

I hope you find this feedback helpful. If you have any questions or concerns, please do not hesitate to reach out to me.

Best regards,

[Your Name]

Revision of Cover Letter

Hi [Name],

Thank you for providing me with your cover letter. You’ve done a great job so far, but I believe you could strengthen it with a few revisions.

Firstly, I suggest expanding on your past work experiences by providing more details. This will help the hiring manager to understand your skills and abilities better. Be specific, especially in relation to how you have demonstrated the qualifications they are looking for in the job description.

Secondly, you used some generic terms and phrases in your cover letter that do not highlight your skills. Therefore, I recommend replacing them with more specific terms that highlight your experiences and interests. Make it concise, precise, and compelling to keep your readers engaged.

I hope these recommendations will help you improve your cover letter. If you have any questions or concerns, please let me know.

Best regards,

[Your Name]

Revision of Marketing Proposal

Dear [Name],

Thank you for sharing your marketing proposal; it is a terrific start. However, I believe that it would benefit from some revisions before we present it to the company.

First, I encourage you to include more data and analytics in the proposal. It will help support your claims and prove your proposal is feasible and effective. Please include statistics and research to back up your claims.

Second, please consider addressing potential objections from competitors and discussing how differentiators set us apart from them to achieve success.

Please incorporate these ideas into the current draft. I am confident it will make your proposal stronger and more persuasive.

Thank you, and please reach out to me if you have any questions.


[Your Name]

Revision of FAQ Page

Dear [Name],

Thank you for the draft of the Frequently Asked Questions (FAQ) page. However, I feel that we can improve it to better serve our customers.

Firstly, I recommend making sure that all questions are answered in the most precise and professional way possible. Ensure that every critical information is covered succintly. Avoid ambiguity as it can confuse our users. Let’s craft responses that clearly communicate what our customers need to know.

Secondly, I would suggest organizing these questions and answers in a more logical manner. Please start by listing the most pressing questions and the ones that users are most interested in first to make it more user-friendly.

Thank you, let’s ensure this FAQ page provides value to our customers.

Thank you again, and feel free to reach out to me if you have any further concerns.


[Your Name]

Revision of Company Handbook

Dear [Name],

Thank you for providing the company handbook’s draft. However, a few revisions are required to make it more user-friendly.

Firstly, I urge you to divide the Handbook into sections that are easier to comprehend. A clear outline of employees’ entitlements, compensation, and documented policies makes the Handbook more user-friendly.

Secondly, please ensure that the content in the handbook aligns with company policies even as it demonstrates the values, expectations, and culture of the organization. It’s vital to maintain consistency across all company policies.

I believe these revisions will make the Handbook much more user-friendly for employees across all levels.

Thank you, and please do not hesitate to contact me if you have any concerns.


[Your Name]

Revision of Sales Forecast

Dear [Name],

Thank you for providing us with the sales forecast. However, several changes could be made to increase its accuracy and relevance.

Firstly, I suggest including a revenue breakdown by product, region, and customer to gain a better understanding of our sales potential. Providing historical data can also help us better predict future sales patterns.

Secondly, the customer’s needs should be considered in creating our sales forecast. By knowing the customer’s requirements, we can determine where we should focus our sales efforts. We can create action plans for each category of customer demand to anticipate market fluctuations.

Thank you for your efforts, and we look forward to revising and publishing the updated sales forecast.

Kind Regards,

[Your Name]

Revision of Employee Satisfaction Survey

Hi [Name],

Thank you for providing the draft employee satisfaction survey. Nonetheless, as per our discussion, I hope to provide some suggestions on revising the survey.

First, I recommend including brief “why” and “how” questions that provide context to the employee’s response. This will enable us to understand the reasoning behind the employee’s satisfaction or dissatisfaction more thoroughly.

Secondly, support open-ended questions related to employee recognition incentives, evaluations, and the workplace environment. It will enable employees to share more about the company culture and work environment, and it will be more informative in understanding concerns about the level of recognition received.

I appreciate your mindfulness towards employee satisfaction, and let’s work together to craft the ultimate employee satisfaction survey.

Thank you, and please contact me if you have any questions or issues.


[Your Name]

Tips for revising an email sample

1. Read the email with fresh eyes

It’s best to let some time pass between writing and revising an email. This way, you can come back to it with fresh eyes and notice errors or unclear language that you may have missed before.

2. Focus on clarity

The purpose of an email is to communicate a message effectively. To achieve this, focus on using simple language and clear structure. Check your email for any confusing sentences or unnecessary jargon and simplify them.

3. Check for grammar and spelling errors

Proofread your email thoroughly for any grammatical and spelling errors. You can use online tools such as Grammarly or Hemingway to help you identify mistakes. However, don’t rely too heavily on these tools; always double-check any suggested changes to ensure that they make sense in the context of your email.

4. Be concise

Most people receive a large number of emails in a day, so it’s important to get to the point quickly. Keep your sentences short and to the point. Avoid using long, complex sentences or going off-topic.

5. Check for tone

The tone of your email is just as important as its content. Make sure that your tone is appropriate for the situation and recipient. Avoid using a tone that is overly aggressive or confrontational, as this can come across as unprofessional or offensive.

6. Have someone else review your email

Sometimes, it’s helpful to have a second pair of eyes review your email. Ask a colleague or friend to read your email and provide feedback. They can help identify any confusing or unclear language and give you suggestions for improvement.

7. Use formatting to improve readability

Use formatting such as headings, bullet points, and numbered lists to break up your email into easily digestible chunks. This will help the reader to navigate your email more easily and find the information that they need quickly.

8. Always proofread your final draft

Even after incorporating feedback and making revisions, it’s important to proofread your final draft. This will help ensure that your email is error-free and effectively communicates your message.

Revision email sample

What is a revision email?

A revision email is a communication that outlines changes and updates that need to be made to a previous document or project.

When should I send a revision email?

You should send a revision email whenever changes are necessary or requested by a supervisor, client, or team member.

What should be included in a revision email?

A revision email should include the original document or project, a list of changes that need to be made, and a clear deadline for completion.

How do I write a polite revision email?

To write a polite revision email, be clear and concise about the changes that need to be made, thank the recipient for their previous work, and express appreciation for their efforts in making the necessary updates.

How do I handle revisions that go beyond the original scope of the project?

If revisions go beyond the original scope of the project, it is important to communicate this to the recipient and discuss any additional time or resources that may be required to complete the updates.

What if the recipient disagrees with the suggested revisions?

If the recipient disagrees with the suggested revisions, it is important to have an open and respectful discussion to understand their perspective and find a solution that works for both parties.

What if the original document or project was not done correctly?

If the original document or project was not done correctly, it is important to communicate this to the recipient and provide specific feedback on what needs to be fixed.

How important is it to proofread a revision email?

It is very important to proofread a revision email to ensure that it is clear, concise, and free of errors, as it can impact the success and efficiency of the overall project.

What is the best way to follow up on a revision email?

The best way to follow up on a revision email is to set clear deadlines for completion and schedule follow-up meetings or communication to ensure progress is being made and updates are implemented correctly.

That’s a Wrap!

Thanks for hanging out with me and exploring this revision email sample. I hope you were able to pick up a few tips and tricks for crafting your own revision emails. Remember, the key is to be clear, concise, and kind. Keep coming back for more useful articles to help you in your writing journey. Until next time, happy drafting and revising!