The Downside of Using a Stinker Email Template: Why You Should Avoid It

Have you ever received an email that made you cringe? Maybe it was poorly formatted, or the message was unclear. Either way, these are what I like to call “stinker email templates”. And let’s be honest, nobody wants to be associated with them. But fear not, my friends! I have scoured the internet to find some of the worst email templates out there, and I’m sharing them with you. But why? Because it’s important to learn from others’ mistakes. Not only will you know what NOT to do when crafting your next email, but you can also use these examples as a starting point to create your own excellent templates. So grab a coffee and let’s dive into the world of stinker email templates.

The Perfect Structure for a Stinker Email Template

Writing an email that conveys bad news or criticism can be intimidating, especially if you’re concerned about how the recipient will react. However, by following a structured approach to the email, you can effectively communicate the message without causing offense. In this article, we will cover the best structure for a stinker email template.

1. Start with a Positive Note
Begin the email with a positive statement. This shows the recipient that you are not attacking them and that you value their relationship. For instance, you could start with compliments like “I appreciate the work you have been doing on the project” or “I was impressed with your presentation skills in the meeting.”

2. Express Your Concern
After starting positively, it’s time to convey your concern. Be direct but tactful in your delivery. Avoid using overly aggressive or confrontational language. Express your disappointment or share the issues you have with the recipient’s work. For instance, you could say “However, I noticed that there were errors in your report” or “There are areas that need improvement in your presentation.”

3. Provide Specific Examples
Be specific. Giving details is important to ensure that the recipient fully understands the issue. Use facts as much as possible to back up your claims. Share specific examples or data to substantiate your claims and make them more credible. For example, you could say “There were five errors in your report, which affected the analysis” or “Your presentation lacked proper introduction and conclusion.”

4. Offer Solutions
After identifying the problem, offer solutions. Providing helpful solutions indicates that your intention is to help, not blame. Be clear in outlining the suggested actions, and give the recipient clear deadlines to execute them. For example, you could say “To avoid similar mistakes, double-check your work on the report before submitting it. I need to receive the revised report by Wednesday” or “I suggest that you take time to rehearse your presentation before presenting to the client.”

5. End with a Positive Note
End your email with a positive and encouraging tone. This helps to uplift the recipient’s spirits and offers support. Reiterate your confidence in the recipient’s ability to improve and suggest areas of strengths. End with positive phrases such as “I’m confident you can make the necessary improvements” or “Keep up the good work!”

In conclusion, the best structure for a stinker email template includes starting with a positive note, expressing your concern, providing specific examples, offering solutions, and ending with a positive note. By following a structured approach, you will effectively convey your message and help the recipient improve while preserving the relationship.

Stinker Email Templates

Unsatisfactory Performance

Dear [Employee Name],

We regret to inform you that your performance has been evaluated as unsatisfactory by our team. Despite being given multiple opportunities to improve, we have not seen any significant progress.

Please be informed that we have no choice but to let you go unless there is a drastic improvement in your performance in the next few weeks.

We wish you luck in your future endeavors.


[Your Name]

Excessive Absenteeism

Dear [Employee Name],

We are writing to express our concerns about your excessive absenteeism from work. Your attendance record in the past few months has been poor, which has negatively impacted the productivity of the team.

Please be informed that we have a business to run, and we need our employees to be present and productive. We would request that you take immediate corrective action to avoid losing your job.

Thank you for your attention to this matter.

Best regards,

[Your Name]

Unacceptable Behavior

Dear [Employee Name],

We have received multiple complaints from your colleagues regarding your unacceptable behavior at work. Your behavior has created a negative work environment, and we cannot tolerate such conduct.

Please be informed that we have no choice but to take disciplinary action against you if there is no improvement in your behavior immediately.

We hope that you will take the necessary corrective action to improve your behavior and work performance.

Best regards,

[Your Name]

Violation of Company Policy

Dear [Employee Name],

We have come to know that you have violated one or more company policies. As you know, our company has strict policies that every employee has to abide by.

The rules are clearly defined in the company handbook, and the consequences of breaking these rules are also mentioned. Your violation of these policies has put our company at risk.

Please be aware that such violations are unacceptable and may result in disciplinary action from our end.

Best regards,

[Your Name]

Poor Customer Feedback

Dear [Employee Name],

It recently came to our attention that you have been receiving multiple negative feedbacks from our customers. This has created a serious concern for us as customer satisfaction is our top priority.

We would request that you take immediate corrective action to address the issues mentioned by the customers. Your poor performance is damaging our company’s reputation, and we cannot let it continue.

If there is no significant improvement in your work performance, we may have to terminate your employment.


[Your Name]

Poor Sales Performance

Dear [Employee Name],

We are writing to express our concerns about your poor sales performance in the past few months. As you know, our company relies heavily on sales, and your poor performance is negatively impacting our revenue.

We would request that you take immediate corrective action to improve your sales figures. If there is no significant improvement, we may have to consider terminating your employment.

We hope that you will take this matter seriously and work to improve your performance.

Best regards,

[Your Name]

Incorrect Timekeeping

Dear [Employee Name],

We have recently noticed that you have not been clocking in and out accurately for your shifts. This is a serious concern for us as it can lead to payroll discrepancies and create a negative work culture.

We would request that you take corrective action immediately and maintain accurate records. Failure to do so may result in disciplinary action from our end.

Please take this matter seriously and rectify the issue as soon as possible.

Best regards,

[Your Name]

Stinker Email Template Tips

The quality of your email template can make or break your email campaign. Sending a poorly-crafted email to your subscribers may result in them marking it as spam, which is detrimental to your sender reputation. In turn, this can lead to emails not reaching your recipients’ inbox. To help you avoid such a situation, here are some tips to create effective email templates:

1. Keep it Simple: Your email should be easy to read and understand straight away. Using a clear and concise tone is important. Your subscribers should not have to spend more than a few seconds to understand the message of your email.

2. Avoid Spam Trigger Words and Phrases: Words like ‘buy,’ ‘discount’ and ‘limited time offer’ could be deemed as spam by spam filters. By avoiding these phrases, your email has a better chance of reaching your subscribers’ inbox.

3. Use Images Wisely: Only use images that are relevant to the message of your email. Overloading your email with several images can result in a slow load time, which may discourage your subscribers from reading it.

4. Have a Clear Call-to-action: Without a clear call-to-action, your subscribers may not know what to do after reading your email. Be specific and clear about what action you want them to take. Whether it is to ‘buy now,’ ‘subscribe,’ or ‘click here.’

5. Optimize for Mobile: Today, more than 50% of email opens are on a mobile device. It is essential to optimize your email template to ensure that it is easy to read on a mobile device. Having too much content or using an illegible font can make the viewing experience poor for subscribers on-the-go.

By following these tips, you can create a successful email template that resonates with your subscribers and encourages them to engage with your brand. Remember to test your template before sending it to your entire list. A/B testing can go a long way in improving the effectiveness of your emails.

Stinker Email Template FAQs

What is a stinker email template?

A stinker email template is an email format that is intentionally crafted to be funny and lighthearted in tone, often poking fun at a commonly annoying or frustrating situation.

How can I use a stinker email template for my business?

You can use a stinker email template to add a bit of humor and personality to your email communication with customers or clients. This can help make your brand memorable and build stronger relationships with your audience.

What are some common characteristics of a stinker email template?

Some common characteristics of a stinker email template include a catchy subject line, a humorous tone, use of memes or GIFs, and a clear call to action that aligns with your business goals.

Will using a stinker email template negatively impact my brand’s professionalism?

Not necessarily. While a stinker email template may not work well for all types of businesses or industries, it can be an effective way to show your brand’s human side and build a more personal connection with your audience.

What are some tips for creating a successful stinker email template?

Some tips for creating a successful stinker email template include staying on brand, keeping your tone appropriate for your audience, using humor and wit without going overboard, and ensuring your message is clear and actionable.

Can a stinker email template be used for marketing purposes?

Absolutely! A stinker email template can be a great way to grab your audience’s attention and promote your products or services in a fun and engaging way.

Do I need to include any legal disclaimers or warnings when using a stinker email template?

It depends on the content of your email and the laws in your jurisdiction. If you are making any claims or providing advice that could be interpreted as medical, legal, or financial advice, you may need to include appropriate disclaimers.

How often should I use a stinker email template in my email marketing campaigns?

It’s up to you! You can use a stinker email template as frequently or infrequently as you’d like, depending on your brand’s personality and the preferences of your audience.

Can I customize a stinker email template for my specific business needs?

Definitely! A stinker email template is simply a format that can be customized to suit your specific business needs and goals. Feel free to tweak the content, imagery, and tone to match your brand’s personality and messaging.

That’s a Wrap, Folks!

Well, there you have it! A stinker email template that is sure to make your recipient want to hit the delete button faster than you can say “oops!”. But seriously, thank you for reading! I hope you found this article both informative and entertaining. Don’t forget to come back later for more tips and tricks on digital communication. In the meantime, remember to always double-check your emails before hitting that send button. See you soon!